Sample letter for leave of absence from work due to illness (Samples)
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In this guide we will see some examples of sample letters for leave of absence from work due to illness and how you could write one.
Sample letter for leave of absence from work due to illness
Here we will see some sample letters for leave of absence from work due to illness and here is a short example from livecareer.co.uk:
“I am writing this letter to inform you that I need to take a sick leave from work due to a severe throat infection. I will need to remain off of work until September 26 bringing my total sick leave to two full weeks. … I apologize for any inconvenience due to my absence from work.”
If we analyze the example we can see how there is a request to be absent from work due to illness, which could also be considered as a medical leave and there is usually statutory sick pay when we have this type of situation.
As employees, we need to let our employer know we are going to be absent from work (why?), how many days and when we expect to return.
In addition, this type of letter not only applies if you are working, it could also be written if you are at school, college or university, for educational (excuse) purposed.
For instance, if you had an important exam or presentation but you had a high fever or the flu, then it is normal you considered bed rest and staying at home for recovery.
NOTE: companies and universities/colleges/schools, have their own policies regarding sick days, so you need to be aware about the procedures and how it will be best to write the letter for leave of absence due to illness.
Sample 1:
“Dear Ms. Turner
I am writing this letter to inform you that I need to take a sick leave from work due to a severe throat infection. I will need to remain off of work until September 26 bringing my total sick leave to two full weeks.
A letter from my doctor is attached to confirm I need the time off to properly recover without risking my health or the health of my co-workers. I apologize for any inconvenience due to my absence from work.
I should however be able to occasionally check my email and do some work including a few projects I had almost completed before becoming sick from home when possible until I come back to the office. When I return on September 26 I fully intend to do my best to catch up on any work I missed during my absence.
Please let me know if you need further verification from my doctor. If I should require additional time off I will let you know as soon as possible. Feel free to contact me at your convenience should you have any questions or require clarification regarding my sick leave request. Thank you for your prompt attention to this matter.
Yours Respectfully
Your name”
Sample 2: (excuse letter)
“Your Name
Title
Company
Address
City, Postcode
Date
Contact Name
Title
Company Name
Address
City, Postcode
Dear Ms. Lastname:
Please accept this letter as written notification that I was unable to attend work on Monday, April 8, 2019 due to sickness. I was ill and unable to report to work on that date.
Please let me know if I can provide any further information.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name”
Sample 3:
“Your Name
Title
Company
Address
City, Postcode
Date
Contact Name
Title
Company Name
Address
City, Postcode
Dear Ms. Lastname:
Please accept this letter as written notification that I was unable to attend work on Monday, April 8, 2019 due to sickness. I was ill and unable to report to work on that date.
Please let me know if I can provide any further information.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name”
Sample 4:
“Your Name
Title
Company
Address
City, Postcode
Date
Contact Name
Title
Company Name
Address
City, Postcode
Dear Ms. Lastname:
Please accept this letter as written notification that I was unable to attend work on Monday, April 8, 2019 due to sickness. I was ill and unable to report to work on that date.
Please let me know if I can provide any further information.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name”
Sample 5:
“Your Name
Title
Company
Address
City, postcode
Date
Contact Name
Title
Company Name
Address
City, postcode
Dear Ms. Lastname:
Please accept this letter as written notification that I was unable to attend work on Monday, April 8, 2019 due to sickness. I was ill and unable to report to work on that date.
Please let me know if I can provide any further information.
Sincerely,
Your Signature (hard copy letter)
Your Typed Name”
Sample 6:
“Dear Ms. Clayton,
This letter is to inform you that I will be taking two weeks of sick leave from August 5 through August 19, as I am currently unable to come in to work due to having contracted influenza. My doctor has advised that I take this leave to rest, recover and avoid spreading the illness in the office. Please see his note enclosed with this letter. I apologize for any inconvenience caused by this leave and look forward to being able to return to the office as usual once I have sufficiently recovered.
I will complete my current projects from my home when possible and send them in to the office by fax. Once I return to the office on August 19, I plan to put forth as much effort as possible to make up for the lost time. I can be contacted during my leave if there are any questions or concerns. Please feel free to leave me a message by phone at (555)-555-5555 or by email at [email] if any clarification is needed in this matter. Thank you for your consideration.
Yours sincerely,
Katrina Jacobs
Katrina L. Jacobs
Senior Assistant
Smith Communications”
Sample 7:
“Aug. 8, 20XX
Roberto Diaz
ABC Company, Inc.
1234 E. Main St.
San Diego, CA 92101
Dear Mr. Diaz,
I am writing to request a one-month medical leave of absence beginning Monday, Sept. 10, and ending Wednesday, Oct. 10. I will be having surgery—my surgeon has ordered a minimum three-week recovery period (see doctor’s signed recommendation attached.)
I am happy to assist in handling any necessary preparations before beginning my leave, including training colleagues on upcoming projects. Thank you so much for your understanding.
Sincerely,
Dave Smith”
Frequently Asked Questions (FAQs)
How do I write a letter of absence due to illness?
Here are some tips when you write a letter of absence due to illness:
– Ensure the language you use is formal and polite.
– Always remember to state the reason why you are going to be absent.
– Be sincere and honest but also keep it short.
– If you have a doctor’s note (sick note), make sure you attach it to your letter.
How do I write a leave of absence letter for medical reasons?
Here is a short example of a leave of absence letter for medical reasons:
“I am writing to inform you that I will be taking a sick leave because of a serious infection in my throat. I will be absent from work until October 14. I have attached a note from my doctor to confirm that it is necessary for my health and the health of my co-workers for me to take a medical leave.”
How do I request a medical leave of absence from work?
To request a medical leave of absence from work you could:
– Be aware of your legal rights regarding time off and pay.
– Make the request in person.
– Give the notice in advance and with plenty of time, so they can reach to a decision.
– If necessary and possible, discuss with your boss any additional plans.
– Keep track of relevant paperwork.
How can I write leave application for Mother illness?
You could follow this short sample to write a leave application for Mother illness:
“Respected Sir, This is to request you for leave application owing to my mother’s illness. My mom is suffering from severe illness and I have to take her to hospital for treatment and look after her. For this reason I shall not be able to come to office for two days i.e. 25-26th November 2018.”
How do I write a personal leave of absence letter?
To write a personal leave of absence letter you must consider:
– Requesting for the leave of absence and the reasons (briefly).
– The dates you expect to be away from work.
– The date you are actually returning to work.
– If possible, offer any assistance making the transition smooth.
– Thank your employer for considering your request.
References
Livecareer.com: “Sick Leave Letter Example”
Doyle, A. (2019) Sample Sickness Absence Excuse Letters and Emails.
White, M.G. (n.d.) Medical Leave of Absence Example Letters. Retrieved from Business.lovetoknow.com.
Greatsampleresume.com: “Sick Leave Letter”
Indeed.com: “Leave of Absence Letter Request (With Examples)”