Leave of absence letter for traveling abroad (+5 Samples)

In this article, we will be showing you a number of samples of “Leave of absence letters for travelling abroad” reasons.

When you are writing a leave of absence letter for travelling abroad, you will need to keep a few factors in mind.

  • You will first need to mention that you are planning on taking a leave of absence and then clearly state your start date and end date of the leave period
  • You can next explain the reason for your leave, in this case, due to your travelling abroad
  • Finally, you can indicate that you have handed over your responsibilities to another employee in the office during your leave period and then hand over your personal contact details to be used in times of emergencies

Sample 1:

Subject: Vacation Leave Application

Dear Mr./Ms. {Recipient’s Name},

I hope my mail finds you in the best of health. I am writing this email to request you to grant me a leave of absence from {start date} to {end date}. As this is the summer vacation time for my children, my family and I are taking a vacation to the US. I would like to avail a part of my allotted paid leaves in this regard.

As I will be traveling, my access to the internet and phone may be intermittent. However, I will revert to any calls and communications as and when possible. In the meanwhile, my teammate, Mr./Ms. {enter name} has been authorized to take up any pressing matters in terms of my job duties.

I look forward to your approval.


{Your Name}

Sample 2:

Subject: Leave Application for Cousin’s Wedding

Dear Mr./Ms. {Recipient’s Name},

I am writing to notify you of my upcoming leave of absence between {start date} and {end date}. As I have to travel abroad to attend the wedding of my close relative, I will be able to resume work from the afternoon of {enter date}. I have ensured that all my responsibilities are passed on to {enter name}, who reports to me. He/ she are well aware of the ongoing project and will be able to address any tasks related to it, in my absence. In case of any pressing issue, I will be available at {enter contact number}.

I thank you in advance for your approval of my leave application.

Warm regards,

{Your Name}

Sample 3:

Dear Sir,

I want to go to my native place for a family meeting and thus need to travel abroad. Therefore, I request 15 days’ leave from the office from (date to date). Please grant the required leaves. I will be thankful to you.

Sincerely Yours,

Your Name

Sample 4:

Dear Sir,

I am requesting four days’ leave to visit (hometown, or name your place). I have been waiting to go there for a long time, and now I have planned a trip (with someone optional). I am looking for your kind approval for leaves from (date to date) without deductions.


Your Name

Sample 5:

Dear Sir,

I am writing this letter to request 8 days to travel abroad for my graduation that is to be held on {DATE} from 10 am to 4pm at the University of Good cape in Charlotte, Raleigh North California. As you have been all aware, I have been taking a master’s degree in Food and Beverage Production and Service since {DATES} and completed my session early this year.

I humbly request to be allowed the 8 days off work beginning from {DATE} to {DATE}. I will be using the five days from {DATE} to {DATE} to finalize on the clearance procedures, attend the rehearsals and the mock graduation ceremony in preparation for the big day. The day after the graduation {DATE} will be spent at the University Main Hall to return the graduation gown, pick my clearance certificates and confirm my clearance with the University departments. I will travel on the 8th day, {DATE} and upon arrival I will let your office know.

I know all will go well and I will not have any inconveniences or emergencies that may cause delays. If any, I will communicate as soon as possible for any change of plans to your office. Kindly organize for someone to take my space for these few days and when I return, I will do due diligence.

Thank you and I am looking forward to being granted this request.

Yours Faithfully,

Gideon Smith

(Sous Chef)

Frequently asked questions:

How do I apply for leave for personal reasons?

You can apply for leave for personal reasons by writing a leave of absence letter. In this letter, you can mention that you need leave for personal reasons. Since the reasons are personal, you do not need to divulge too much information about the matter.

How do I ask for vacation leave permission?

You can ask for vacation leave permission by writing a leave of absence letter. In this leave of absence letter, you can mention the start date and end date of your vacation period and also indicate that you have handed over your duties to another employee during your leave period.

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Leave Application for Traveling Out of Station, Hometown or Abroad




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