This blog post will show you samples of “CPA resignation letters to client.”
Writing a “CPA resignation letter to client”
When writing CPA resignation letter to client, these are some things you need to keep in mind.
- The first step is to tell your client about leaving the CPA job and the final work date. Keep it short as the essential part of the letter is the last date of your work.
- Indicate the reason you are leaving your CPA job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
- Finally, thank your client for the position and the opportunities you have enjoyed during your work period.
- Ensure you proofread your letter before sending it to your client. You can send the letter to your family and friend to check for grammatical errors.
Sample 1: “CPA resignation letters to client”
[Name of Authorized Client Representative Name]
Dear [Client Name or Authorized Client Representative Name]:
As of [Date], [CPA Firm Name] (“firm,” “we,” “us,” or “our”) is terminating our professional relationship with [Client Name] or [Additional Client Names] (collectively, “you” or “your”) and will no longer render services to you.
Our services to you were comprised of the [Name of service provided] and were concluded upon delivery to you of the completed [Deliverable] on [Date].
Work in process
As of the date of this letter, our firm has the following work-in-process for [Client Name]:
[Describe outstanding work-in-process for the client].
$[XXX] remains due and payable to our firm for the [Name of service provided] for [Client Name].
In accordance with our understanding with you regarding professional services as documented in the attached engagement letter signed by you, interest is charged on unpaid fees at the rate of 1.5% per month, and remains due and payable to our firm. [update as necessary to mirror the firm’s billing practices as outlined in the client engagement letter]
Items for [Client Name] follow-up
You should consult with the successor CPA firm you select as soon as possible regarding [List items that need to be addressed, any applicable due dates and the consequences of not addressing the item(s).]
Applications for an extension of time to file the 20XX U.S. federal and [State] income tax returns for [Client Name] have been filed with the taxing authorities. These extensions expire on [date]. In the event any portion of your 20XX income taxes remains unpaid, underpayment penalties and interest continue to accrue on these amounts. Further, in the event your 20XX tax returns are not filed by the due dates, additional penalties and interest may be assessed, and you will be responsible for them.
We recommend having your successor CPA obtain a Power of Attorney so that they may communicate with the IRS and state taxing authorities. We are withdrawing our Power of Attorney from the Internal Revenue Service (IRS) and [State]. [Optional – If the CPA firm has an outstanding Power of Attorney for the client.]
Client record and data retention
We previously returned all original records you provided to us in connection with previous engagements to you. Our working paper files are the property of our firm, and will be maintained by us in accordance with our firm record retention policy. We have enclosed all of the original records provided to us for [Client Name]. These include the following:
[Describe original client records being returned to the client]
Your access to the [Client Name] and [Additional Client Names] client portals will expire on [Date]. You may access copies of records in the portal up to this date. Our working paper files are the property of our firm, and will be maintained by us in accordance with our firm record retention policy. [Optional – If client had access to firm’s electronic systems or portals.]
We will consider any requests for copies of documents in our working paper files from you or the successor firm. We will cooperate with any successor you designate to us in writing, in accordance with the provisions of the AICPA Code of Professional Conduct. However, providing such copies is at our discretion. We may require payment in full of all outstanding fees owed our firm before providing these copies. Copying costs will be charged at our regular rates, and are due and payable on a COD basis.
Please direct all questions to [Contact name at CPA Firm] at [phone number] or [email].
Very truly yours,
Sample 2: “CPA resignation letters to client”
City, State, Zip Code
CFO, Company Name
City, State, Zip Code
Dear Mr. Gray,
This letter is to inform you that I am taking a position at a large CPA firm and will no longer be able to provide your company with CPA services. I will be able to attend to all of the details of your account up to October 1, 2014, at which point I will be terminating my personal practice.
I do want to take this opportunity to thank you for your loyal business and being part of a customer base that made my personal practice very successful. While we have been through some professional ups and downs together, I would classify our relationship as very successful.
It is my strong recommendation that you seek out a new CPA to continue handling your company’s financial books. My new firm only handles public corporations, so we would not be able to satisfy your professional needs. I would like to recommend Shelia Burnside, CPA. Shelia has many years of experience and is a find CPA. Her number is 000-000-0000.
If you need more information from me, you can call me at 000-000-0000 or email me at [email protected]
Denise F. Porter, CPA”
Sample 3: “CPA resignation letters to client”
“Dear Miss Bogue:
Thank you for entrusting me to serve as your CPA over the last 5 years. It is my belief that the relationship has been mutually beneficial. After careful consideration, I have decided to accept a position with a CPA firm that handles large customer accounts. On May 1, 2013, I will be closing my independent CPA business in order to pursue this new career path. As of this date, I will no longer be able to provide accounting services to your firm.
Your personal income tax return (1040) was filed on March 1, 2013 and your estimated tax payments for the first quarter were filed March 15, 2013. Your next estimated tax payment is due on August 15, 2013. The corporate income tax return (Form 1120S) for Graphics Unlimited was due on January 15, 2013. Per your instructions, I filed an extension on January 11, 2013. Your corporate income tax return is now due on August 15, 2013. I am sending the extension request, which you will need to give to your new CPA.
With your approval, I will continue to provide your company with CPA services until May 1, 2013. During this time, I will update and monitor your online financial accounting system, oversee the company payroll, and prepare your monthly accounting reports. I have sent all original records pertaining to the work above by certified mail. You are in possession of all other original documents as per our contract.
I strongly urge you to seek the services of another professional CPA as soon as possible. I have enjoyed working with you over the years and watching your company grow and flourish. I will be happy to answer any questions you have during this transition. I wish you and your company success going forward.
Ms. Catherine Cates
Newberry CPA services Inc.
Ferquently Asked Questions: Writing a “CPA resignation letter to client”
How do I write a letter of resignation for a care assistant?
“Please accept this letter as formal notice of my resignation from the position of Care Worker with AA Care Homes with effect from the date on this letter. I understand that I have to give four weeks’ notice of my leave date as per my contract of employment, which means that my final date of work will be (date).”
Why are people leaving accounting firms?
The main reason why most young professionals are quitting accounting is due to a lack of career advancement. Another reason for resignation is the demanding hours and high expectations.
We hope the above blog post was helpful. Please leave your comments and questions below.