Withdrawing of a Resignation Letter (+5 Samples)

In this blog post, we will discuss the steps involved in withdrawing a resignation letter. You can also take a look at the 5 sample letters for the same.

Steps Involved in Withdrawing of a Resignation Letter 

The following are some of the important steps involved in withdrawing a resignation letter:

  • Address the withdrawal letter to the HR manager
  • Mention the date in your resignation withdrawal letter
  • The subject should be precise and short
  • Add appropriate salutations
  • Maintain a polite tone
  • Mention your name, employee ID, the purpose of your application, and the reason for your resignation in the first place
  • Then explain why you want to withdraw your resignation
  • State exactly what you are requesting
  • Thank them and apologise for the inconvenience
  • End the letter with your signature and contact details
  • Hand a copy to your supervisor as well

Sample 1: Withdrawing of a Resignation Letter 


HR Manager, 

TRC Solutions 


Pune – 689992

12 April 2022,

Subject – Application for Resignation Withdrawal 

Hello Sir, 

I am Mishka Vaidya, employee ID 345003. I am writing this letter to let you know that I want to withdraw my resignation. I applied for the resignation on 30th March as I was offered a job from another company and I had decided to take up this opportunity. However, due to some verification issues in that company, I have decided not to take up this opportunity. Therefore, I want to withdraw my resignation application as I want to continue with my current job. 

I request you to consider my request and do the needful. 


Mishka Vaidya”

Sample 2: Withdrawing of a Resignation Letter 



Joel Dan

Sender’s address

Sender’s contact details


Mr. Samuel Larson


The Company’s Name,

Company Full Address with Phone Number.

Subject: Withdrawal of Resignation

Dear Sir,

I am writing this letter in reference to my resignation notice dated (______) I understand that the management has not yet responded to the notice. After careful reconsideration, I have decided to remain at my current job and continue with my responsibilities.

I humbly request you to allow me to withdraw my resignation as soon as possible. I sincerely apologize for the inconvenience caused to you. I encourage you to contact me if you have any queries.

Thanks in anticipation,

Yours sincerely,

Joel Dan

Employee Id no :

Senior Sales Executive”

Sample 3: Withdrawing of a Resignation Letter


Sender/Your name…

Job designation and Department name…

Date: DD/MM/YY (date on which letter is written)


Receiver/Higher Official name…

Job designation and Department name…

Sub: Withdrawing Resignation Letter

Dear (Sir/Name),

I hereby write to retract my resignation letter with (Company Name) dated (DD/MM/YY). It is with deep regret that I write to notify you that I have withdrawn my resignation. (Describe in your words). I made the mistake of overreacting and tendering a resignation. I accept this was a haste decision and it was wrong to leave the company under such circumstances. (Describe actual cause and problem).

For the (***) years I have worked in your company, I have gained relevant skills and experience which have enhanced my contribution to the role of (Job Position). It is in this company that I have learned all that I know and I am sincerely grateful. (Describe something about your job experiences). I have a good understanding of the objectives and the mission of the organization and I hope to ensure the company’s continued success. (Describe all about the situation).

I look forward to continuing my work. Kindly accept my resignation withdrawal so that I can resume my duties soonest. (Express your feelings). I apologize for the inconvenience that I caused you and my colleagues. (Cordially describe your greetings and expectation).

Please consider my withdrawal from the resignation and let me know your decision.

Yours sincerely,

Your name…

Job Designation…

Contact Info. and Signature…”

Sample 4: Withdrawing of a Resignation Letter 


Senior HR, 

DEF Ventures 


Pune – 679203

28 February 2021

Subject – Resignation withdrawal letter 

Hello Aastha, 

I am Manik Dubey, from the Marketing department with employee ID 249203. I am writing this letter to request you withdraw my resignation application which I applied for on 10th February 2022.

I decided to resign from DEF Ventures as I wanted to start a small business of mine. However, due to funding issues, I have decided to keep that plan on hold for now. 

Therefore, I want to cancel my resignation. I’d be highly obliged if you take my request into consideration 


Manik Dubey”

Sample 5: Withdrawing of a Resignation Letter 

“[Date of withdrawal]

Dear [name of boss],

I am writing to withdraw my letter of resignation, submitted on [date of resignation]. I no longer wish to resign and request that I be reinstated as [the role you resigned from] with [department you are part of].

I sincerely apologise for any inconvenience caused by my withdrawal. I had intended to resign because [state reasons for resignation] but [state reason for withdrawal briefly]. 

Keeping to the expectations of my role, I will continue to perform and bring success to my team and the company.  

Thank you for considering my request. I will be happy to speak to you in person to discuss the above at your earliest convenience.

You can contact me directly at [handphone number].

Yours sincerely, 

[Your name]”

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FAQs (Withdrawing of a Resignation Letter )

Can you reverse a resignation letter?

It is possible to reverse a resignation letter but you need your employer to be on board with rehiring you.

What is it called when you take back your resignation?

Taking back your resignation is called rescinding, retracting, or withdrawing your resignation.

Is it OK to take back your resignation?

Generally, this can cause a bit of inconvenience to the company and is not allowed. Especially if you have already been replaced or if you took too long to make the decision