With heavy heart resignation letters (5 samples)

This blog post will show you samples of “with heavy heart resignation letters.”

How to write “with a heavy heart resignation letter.”

When resigning from a job, it is always a good idea to leave on a positive note. When writing “with a heavy heart resignation letter,” this is the best format to follow:

  • Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive and polite way. Avoid complaints about the company, your manager or coworkers.
  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Dear Ms. Garcia,

It is with a heavy heart that I am writing to let you know that I am resigning from my position as project director at Smith Communications. As you may know, my health has been declining recently, and I have missed several meetings due to hospitalization. As sad as it makes me, I feel that stepping down is in the best interest of both myself and Smith Communications. My last day of work will be August 15, 2014, so please consider this letter to be my official two weeks’ notice of resignation from Smith Communications. I hope that you can understand.

I will be putting forth all possible effort over the next two weeks to reduce any inconvenience caused by my resignation. If I can be of any help in training a replacement to take over my duties, I would be more than happy to assist. Please contact me at your convenience via phone at (555)-555-5555 or email at [email] I hope I can look forward to hearing from you.

Working at Smith Communications has been a wonderful experience that I will never forget. I am very sad to leave the great staff and environment and wish everyone the best success. Thank you very much for your kindness and cooperation.

Yours sincerely,

Brian Wellman”

Sample 2:

“[Your Name]

[1234 Street Address]

[City, State, Zip]


[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from [Position Name] effective [Resignation Date].

This announcement comes with a heavy heart, as I have sincerely enjoyed my time at [Company Name]. With your guidance and mentorship, this position has been one of the most rewarding work experiences in my life. I will greatly miss my teammates and friends made in other departments. All this was possible due to the unique culture at [Company Name]. 

I am deeply appreciative of the numerous opportunities to build skills in numerous areas. I feel better prepared to face my next position’s challenges. I look forward to reconnecting in the future. 

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward. 


[Your Signature]

[Your Name]”

Sample 3:

“June 22, 2021

Dear Madam Secretary –

It is with a heavy heart that I have made the difficult decision to resign from

office, effective immediately. It has been the honor of a lifetime to serve the

residents of the 36th district and the great state of Connecticut. However, due to

personal circumstances and ongoing divorce litigation, I cannot continue to

dedicate myself to this job in the way that it deserves. I will miss being a part of

the legislature with its camaraderie and collective sense of duty. I will miss my

colleagues and serving my constituents.

I am forever grateful for having had this opportunity and will always cherish the


Yours truly,

Alex Kasser”

Sample 4:

“Tiffany Swenson

Administrative coordinator

December 15, 2021

Dear Brett,

It is with a heavy heart that I am announcing my resignation from my role at the University of Urbandale. My last day is December 31, 2021.

I’d like to thank you for the all the mentorship and guidance you’ve given me during my time here. I feel like I was really able to grow as a professional and as a person in this position. While it saddens me to go, I’m happy to know that I’ve gained lifelong friends from my role. The team here is really remarkable, and I’m sad to leave such an incredible group of people.

I plan to turn in my university computer, my office key and my speaker before leaving on the 31st. I have already called the financial services office about canceling my purchasing card and am transferring recurring charges to Makenna’s card number.

I plan to come back and visit as much as I can. It truly has been a pleasure working with everyone. Please keep in touch.

Thank you again for the opportunity,


Sample 5:

“Annalyse Kilgore

Customer service representative

December 24, 2021

Dear Tina,

I would like to inform you with a very heavy heart that I am resigning from Happy Dogs Dog Care Center. My last day is January 7, 2022.

I wanted to personally thank you for hiring me for this role. Working here over the last five years has been one of the happiest times of my life. I’m excited about the next chapter in my career, but I can already say I’ll miss everyone here very much, especially the customers. I’m very grateful for the relationships I’ve built over the last few years.

Please let me know what details you need from me to formalize my departure. I plan to return my uniform and building key.

Again, thank you so much for the opportunity. I look forward to hearing about all the incredible things you do next.

Thank you again for the opportunity,


Frequently Asked Questions:

How do you write a heartfelt resignation letter?

What to include in a heartfelt resignation letter

  • The details of your departure.
  • What you valued about your role. 
  • Your hopes for the future. 
  • Address your letter. 
  • Explain why you’re writing.

How do you write a letter of resignation with appreciation?

“I have appreciated working at the company and value the support provided me during my tenure with the company. I greatly enjoyed working with you and wish you well in your future endeavors. I am also happy to provide any information or training for my replacement, if this would be useful.”

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