What to Write in a Resignation Letter (+5 Samples)

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This blog post will help you figure out what to write in a resignation letter. You can also look at some of the sample letters and templates we have included for your reference.

What to Write in a Resignation Letter

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A resignation letter is pretty simple and formal. It must have a polite and professional tone to it. Here are things that you must write in one:

  • A statement conveying your intent to resign
  • Your job role and effective last date with a notice
  • Your plan for the next steps after handing in the resignation
  • How you plan to tie up pending projects if any
  • A note of thanks to the organisation
  • An offer to assist with the transition
  • A positive note to end the letter

Sample 1: What to Write in a Resignation Letter

“To:  Hiring Manager 

CC:  HR Contact 

Subject:  Letter of Resignation: [Your First and Last Name] 

Hi [Supervisor Name], 

 Per our earlier conversation, I am writing this letter to inform you that I am resigning from my position as Marketing Communications Manager. My last day will be Friday, June 10, 2022, [X days/weeks] from today.  

Thank you for your support throughout my time at [Company Name]. I enjoyed working with you and have learned lessons that I will take with me throughout my career. Please let me know how I can help during this transition to make it as smooth as possible for the team. 

Please don’t hesitate to contact me at [your personal email address] if questions arise. It’s been a pleasure working with you.

Best,

[Your Name]”

Sample 2: What to Write in a Resignation Letter

“Dear [Supervisor Name], 

After careful thought and consideration, I am submitting my resignation effective [Date, YYYY.] Working at [Company Name] as a [Job Title] has been very rewarding. During my time here, I have learned a lot about [insert something relevant about the role]. I feel ready and able to take on new challenges because of the wonderful training and development opportunities I have been given in this role. 

Please know I am happy to assist with my transition and can be available after [Date YYYY] if needed. I wish you, the team, and the rest of the company nothing but the best going forward. 

Thank you again for the opportunity to work with you at [Company name]. I look forward to staying in touch and following the company’s future success. 

Sincerely, 

[Your Name]”

Sample 3: What to Write in a Resignation Letter

“Your Name

Your Address

Your Phone Number

Your Email

Date

Supervisor Name

Title

Organisation

Address

Dear <Name>:

I am writing to let you know that I will be resigning from my position of <add position> effective <the date you intend to leave the company>.

I have thoroughly enjoyed my time at <company name> and am grateful for the opportunities I have had here. These have allowed me to grow and develop as a professional. It was great working for such a great company and team over my tenure here.

If I can do anything to help during this transition, please let me know.

Sincerely,

Your Signature

Your Name”

Sample 4: What to Write in a Resignation Letter

“Dear [employer],

Please accept this letter as my formal resignation from [company]. My last day will be on [date].

I’m grateful for the opportunity you and [company] have given me to learn and grow as a [job title]. It was a pleasure to be part of such an innovative and fast-paced team.

I’m eager to do whatever I can to help with this transition, including [helpful task]. I wish you and [company] all the best in reaching your goals.

Sincerely yours, 

[full name]

[email]

[phone number]

[address]”

Sample 5: What to Write in a Resignation Letter

“Email Subject Line: Resignation Letter – Full name

Dear <Name>,

Please accept this email as a formal notification of my resignation from <position title> position, effective <the date you intend to leave the company>.

I have thoroughly enjoyed my time at <company name> and am grateful for the opportunities I have had here. These have allowed me to grow and develop as a professional. It was great working for such a wonderful company and team over my tenure here.

If I can do anything to help during this transition, please let me know.

Sincerely,

Your Signature

Your Name”

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FAQs (What to Write in a Resignation Letter)

How do I write a short resignation letter?

A short resignation letter will stick to the basics, such as a header, salutation, announcement of resignation, adequate notice, an effective date, and if comfortable, a reason.

How do you write a nice resignation letter?

A nice resignation letter will include a paragraph expressing gratitude with specific moments of appreciation. It will also offer assistance with the transition and maintain a polite tone.

Do you have to give a reason for resignation?

It is not compulsory to give a reason for resignation in the resignation letter, especially if you are giving adequate notice. Nevertheless, it’s always nice to briefly explain your reason.

Citations

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