What Should a Resignation Letter Include (+5 Samples)

In this blog post, we will look at the important information to include in a resignation letter. We will also see how to write these letters using five sample letters.

What Should a Resignation Letter Include

Here are some important things to consider when writing a resignation letter:

  • Talk to your manager first
  • Keep it short
  • Use a business letter format
  • Include your contact information
  • Use formal language
  • Stay on topic
  • Make sure your dates are correct
  • A clear statement that expresses your intention to resign
  • Provide the proper amount of notice
  • Offer a transition plan
  • A short explanation about why you are leaving
  • A polite expression of gratitude

Sample 1: What Should a Resignation Letter Include

“Ellis Kwong

12 Station Street



email: ellis@asdfghjkl.com

Martin Burn

Human Resources Manager

Roving Multimedia

256 Little Street


1 May 2015

Dear Mr. Burn,

I am writing to inform you of my decision to resign from my position as Youth Affairs Journalist for Roving Multimedia.

As required by my employment contract I am giving two weeks’ notice, effective today. My

last day at work will be 15 May 2015. I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.

Please let me know what I can do to assist with the transfer of my responsibilities before I leave. I would like to take this opportunity to thank you and Roving Multimedia for having me as part of your team. I wish you all the best for the future.

Yours sincerely,

Ellis Kwong”

Sample 2: What Should a Resignation Letter Include

“Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.


Anne Acharya”

Sample 3: What Should a Resignation Letter Include

“[Current date]  

Dear [Supervisor’s name],  

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date].  

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.  

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future. 


[Your signature and printed name]”

Sample 4: What Should a Resignation Letter Include

“Dear [Manager’s Name],

I would like to inform you that I am resigning from my position as [Title] at [Company]. My last day will be [Date].

Thank you for the opportunity to learn [list some specific skills and growth areas] and to contribute to the team. I am so grateful for the experience and for your support.

Please let me know how I can help make the transition as smooth as possible. I wish you and the team continued success.


[Your Name]”

Sample 5: What Should a Resignation Letter Include

“Steve Lau

123 Main Street

Anytown, CA 12345



July 15, 2022

Ginger Lee


Watson and Smith

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee,

I’m writing today to notify you that I will be resigning from my position as receptionist effective two weeks from today. I have enjoyed my time here at Watson and Smith, and I thank you for the opportunity and training you have provided over the past five years.

Please contact me with any questions, and I will be happy to help with any preparations you need to bring in a new receptionist. My email is steve.lau@email.com, and my cell phone is 555-555-5555.


Signature (hard copy letter)

Steve Lau”

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FAQs (What Should a Resignation Letter Include)

What needs to be included in a resignation letter?

The main components of a resignation letter include a salutation, statement of intent, effective dates with adequate notice, the reason for resigning, and details of the next steps.

How do I resign a graceful letter?

A graceful letter will have a few elements in addition to the essential information. It should also have a paragraph where you thank the organisation. You must also offer your assistance with the transition. It should be written in a polite tone and concluded positively.

Should I include the reason for leaving on the resignation letter?

It is a good idea to briefly explain the reason for leaving in the resignation letter but it is not compulsory. 


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