What not to say in a resignation letter (with samples)

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This article will show how to write a godd resignation letter and what to not include in the letter.

What not to say in a resignation letter 

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A resignation letter is a letter you write to your boss if you have decided to quit your job because you are unhappy, you found a new job, you want to take care of a health issue, or any other reason. When writing a resignation letter, these are some of the things to exclude:

  • Negative comments about your managers. It is important to remain professional and leave out any negative comments about your manager, as there may be consequences such as being given a bad reference that can prevent you from getting another job.
  • An overly positive tone. Your boss may find the tone sarcastic and hypocritical. It is best to keep your tone neutral but optimistic and professional.
  • Failure to give a proper notice period. Ensure you check your company’s regulation before resigning, as you may likely not be considered for rehiring if you provide a resignation letter that states you are leaving right away.
  • Criticising your co-workers. Avoid negativity and crititsism, even when you are asked to submit a review of your experience at a company later to HR.
  • Inappropriate language. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.

The best format to write a resignation letter is:

  • The first step is to tell your employer about leaving your job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Samples 1: Perfect resignation letter

“Dear [supervisor’s name], 

Please accept this letter as my formal resignation from my role as [title]. My last day with [company] will be [end date]. 

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement. 

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.

Sincerely,

[Your signature and printed name]”

Sample 2: Perfect resignation letter

“Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,

[insert your name]”

Frequently Asked Questions: What not to say in a resignation letter 

How do you write a resignation letter in simple words?

“Dear [Your Boss’ Name], Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].”

How do I write a resignation letter due to anxiety?

“It’s starting to impact my health, and as such, I must tender my resignation. As you know, this is an extremely high-stress environment. Despite my very best efforts, I am not able to continue with this degree of elevated anxiety any longer. As such, I’m giving you my two weeks notice.”

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Citations

https://www.indeed.com/career-advice/starting-new-job/resignation-letter-etiquette
https://www.forbes.com/sites/lizryan/2018/02/25/ten-things-never-ever-to-say-in-your-resignation-letter/
https://www.zdnet.com/education/professional-development/how-to-write-a-resignation-letter/

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