Volunteer resignation letters(5 samples)

This blog post will show you samples of “volunteer resignation letters.”

Writing a “volunteer resignation letter.”

When writing a “volunteer resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Lastname:

I have thoroughly enjoyed volunteering at ZBD Community Hospital, but I wanted to let you know that I do not plan on continuing to volunteer during the summer.

Due to my acceptance into a local track and field summer program, I won’t be able to commit to the necessary hours that are needed at the hospital. However, I would appreciate the opportunity to return to my position in the fall if possible. I am sorry if this causes any inconvenience.

Please let me know if I can return to volunteering during the school year.

Again, I appreciate the opportunity you have provided me. I learned a lot, and thoroughly enjoyed the experience as well.


Signature (hard copy letter)

Your Typed Name”

Sample 2:

“Dear Ms. Olson,

I wanted to personally inform you that I will be resigning from my volunteer position at ABC Community Services. I have recently been presented with a job offer that will help me reach my career goals and I have decided to accept it. The hours of the job would conflict with my volunteering at ABC Community Services, necessitating my resignation. My last day at ABC Community Services will be July 15, 2014, so this letter must serve as my two weeks’ notice.

I may be available on some evenings and weekends throughout the rest of the year and would be delighted to continue volunteering occasionally if I can be notified a few days in advance. My telephone number is (555)-555-5555 and my email address is [email] I hope I can look forward to hearing from you and getting a few hours in occasionally.

I apologize for any inconvenience my resignation may cause to you or ABC Community Services and hope that in my last two weeks I can do whatever is needed to make the transition a smooth one. I am grateful for the wonderful experience I have had volunteering at ABC Community Services and appreciate everything I have learned. Thank you for your understanding.

Yours sincerely,

Bethany Porter

Bethany M. Porter

ABC Community Services Volunteer”

Sample 3:

“Keyla Gallegos,

Volunteer, Company Name


City, State, Zip Code

Gertrude Pabst

Administrator, Company Name

City, State, Zip Code

Dear Mrs. Pabst,

Please accept this letter as my official resignation from my position as volunteer and part of the Company Name team. With my family’s recent financial crisis, I have been forced to take a full-time job, which effectively removes any free time that I had for the cause.

I want to take this time to thank you for all of your support for giving me the opportunity to help others. I would encourage you to call me if you need help during a holiday or weekend event as I may be able to make time to help you out. But I will no longer be able to give 20 to 25 hours per week to the organization, as I have been doing for the past several years.

I enjoyed my time with Company Name and will cherish the friends I have made and the memories I have acquired. If you do need to contact me for any reason, please feel free to call me at 000-000-0000 or email me at email@email.com. I will always be available to Company Name whenever I have time.

Sincerely Yours,

Francine T. Loop”

Sample 4:

“Dear Firstname,

It is with great regret that I need to inform you of my resignation from the Board of Trustees.

My work schedule and family commitments have become such that I cannot continue to volunteer the time necessary to do my job on the board with the thoroughness I would like. I will be resigning effective July 1, 2021.

Thank you for the opportunity, and best wishes to you and the other members going forward.

Sincerely yours,

Firstname Lastname”

Sample 5:

“Dear John —

I’m writing this letter as my formal letter of resignation. I want to thank you for this opportunity. And the opportunity to be able to work with these underprivileged children. This has been able to advance my career and personal growth on so many levels. I’m very fortunate to have had the opportunity to work with you. And this volunteer work will serve me well in my future, as something I can point to as part of my resume.

I’m resigning for personal reasons and to better pursue my career.

We have decided on the effective date of resignation being two weeks from day.



Frequently Asked Questions:

How do you write a volunteer resignation letter?

You can write a volunteer resignation letter by:

  • Tell your employer about leaving and the reason you are quitting.
  • Promise to stay in touch.
  • Offer to help with the transition. 
  • Say goodbye to other volunteers.

When should you resign as a volunteer?

You can resign at any time. However, it would help to give a 2-week resignation notice; it will help prepare your employer for your departure.

We hope the above blog post was helpful. Please leave your comments and questions below.




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