Voluntary resignation letters(5 samples)

This blog post will show you samples of “Voluntary resignation letters.”

Writing a “Voluntary resignation letter.”

When writing a “voluntary resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell the employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving the position. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your boss for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your boss. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Voluntary resignation letter”

“Jacob Withers



June 14th, 2021

ATTN: Elyna Smith, Senior Project Director

Zorpet Corporation Ltd.

Dear Elyna,

I’m writing to you to declare my intent to resign from my position with Zorpet Corporation, Ltd. as a project manager, effective August 1st, 2021. I am pursuing a career path as a programmer, and want to give you sufficient notice of my intentions.

I want to thank both Elyna and the company itself for an excellent, supportive experience as a project manager. Zorpet always provided me with the necessary tools to succeed in my position, and I believe the company culture had a strong influence on my morals and direction. I appreciate the opportunity to work with such a great company and great people.

As a parting gesture, I’d like to extend an offer to assist with training the next project manager. If there’s anything else I can do for you or the company to make the transition smoother, please contact me. Thank you for your time.


Jacob Withers”

Sample 2: “Voluntary resignation letter”

“John Smith



123 Road, St., New York NY 11121

June 1st, 2019

Company Inc.

Sarah Doe


Senior Management

123 Business Road, New York NY 11121

Dear John —

I’m writing this resignation letter to voluntarily resign from my job duties as VP of Product at XYZ Company. I’ve decided it is best to move on to new opportunities and resign from my position here at the company. My experience has been nothing short of positive, and I look forward to staying connected with my colleagues.

My final day of employment will be two weeks from the date of this letter. I look forward to helping with the transition to ensure that the company doesn’t experience any downtime or the potential of slowing down from hitting any milestone.

My personal contact information is sarah@ssmith.com and my cell phone is 776-875-4857.

Once again, I want to thank everyone here for this incredible opportunity.



Sample 3: “Voluntary resignation letter”

“Dear Ms Baker,

I am just writing to confirm my impending resignation from my position as manager of Smith Communications. As you know, I recently decided to voluntarily step down from the position. My last day will be February 15, 2014, and so is my official two weeks’ notice. I appreciate your patience and cooperation with me during this time of uprooting from Smith Communications.

During my last two weeks at the office, I will of course strive to minimize any inconvenience caused to you by my resignation by working as hard as always. You may know that I am also planning to train the assistant manager to take over my duties. I would be more than happy to open further dialogue with you regarding this matter. If you are interested, please contact me at your convenience via phone at (555)-555-5555 or email at [email]

Managing Smith Communications has been an unforgettable part of my life. I am very grateful for the excellent experience I was able to earn at this job and will miss everyone there. I wish Smith Communications continued success and know that you will understand.

Yours sincerely,

Darian Jones

Darian M. Jones


Smith Communications”

Sample 4: “Voluntary resignation letter”

‘Subject: Your Name – Resignation

Dear Firstname,

It is with great regret that I need to inform you of my resignation from the Board of Trustees.

My work schedule and family commitments have become such that I cannot continue to volunteer the time necessary to do my job on the board with the thoroughness I would like. I will be resigning effective July 1, 2021.

Thank you for the opportunity, and best wishes to you and the other members going forward.

Sincerely yours,

Firstname Lastname”

Sample 5: “Voluntary resignation letter”

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Lastname:

I have thoroughly enjoyed volunteering at ZBD Community Hospital, but I wanted to let you know that I do not plan on continuing to volunteer during the summer.

Due to my acceptance into a local track and field summer program, I won’t be able to commit to the necessary hours that are needed at the hospital. However, I would appreciate the opportunity to return to my position in the fall if possible. I am sorry if this causes any inconvenience.

Please let me know if I can return to volunteering during the school year.

Again, I appreciate the opportunity you have provided me. I learned a lot, and thoroughly enjoyed the experience as well.


Signature (hard copy letter)

Your Typed Name”

Frequently Asked Questions: Writing a “Voluntary resignation letter.”

What is voluntary resignation?

Voluntary resignation takes place when an employee, of his/her own accord, chooses to cease his/her appointment to a Department of General Services position or separate from State service.

Is voluntary resignation quitting?

Voluntary Resignation means any termination of employment that is not involuntary and that is not the result of the employee’s death, disability, early retirement or retirement.

We hope the above blog post was helpful. Please leave your comments and questions below.