Trainee resignation letters(5 samples)

This blog post will show you samples of “Trainee resignation letters.”

Writing a “Trainee resignation letter.”

When writing a “Trainee resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving your position and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Jean Rodriguez

123 Main Street

Anytown, CA 12345


May 23, 2022

Kevin Lau

Director, Human Resources

Against All Odds Public Relations

123 Business Rd.

Business City, NY 54321

Dear Mr Lau,

Thank you for allowing me to interview with you this past January, and then selecting me as your intern. I know several people were vying for the position, and I was pleased that I was selected. Although I have only been with Against All Odds Public Relations for six months, my time with the company has been fruitful and exciting.

I can certainly understand why your many high-profile clients are so interested in retaining your services. You deliver results, and you do it in a professional and friendly manner. The intern role provided me with a lot of great experiences because I got to see first-hand how industry experts handle clients and deliver results. I truly have enjoyed my time with your agency.

As I mentioned during the interview process. I have also been seeking full-time employment. One of the companies that I previously met with contacted me because of a job opening. This opportunity turns out to be ideal for me, and I have decided to accept that position. I just heard from this firm and wanted to let you know about my plans to leave Against All Odds in two weeks.

During that time, I am happy to meet you (or anyone else) to review the work I was engaged in. I will complete all tasks assigned to me, and you can contact me via email if you have any questions after I leave. 

I want to reiterate my appreciation for spending the past few months educating me and training me about the public relations industry. This experiential learning has proved to be invaluable, and I will always be grateful for your generosity of time.

I also want to wish you the very best of luck in all your endeavours and look forward to reading about your clients in the various news outlets and on social media platforms. I hope that we can stay in touch, and to that end have included my contact information at the top of this letter.


Your Signature (hard copy letter)

Jean Rodriguez”

Sample 2:

“Dear Ms Smith,

I am writing this letter to inform you of my resignation from my internship with Smith Communications. I have appreciated my time there but I am more aggressively pursuing higher education, so I will not have time to perform my official duties with the same amount of focus. My last day as an intern will be November 15, 2014, so I hope that you will accept this letter as my official two weeks notice of resignation from the internship. I appreciate your patience and cooperation with me during this time.

Although I know that this decision is in the best interest of all parties involved, I sincerely hope that no inconvenience is caused to Smith Communications by my resignation. If there is anything I can do, please do not hesitate to contact me. My telephone number is (555)-555-5555 and my email address remains [email] I look forward to hearing from you.

I am grateful to Smith Communications and all of the wonderful staff for guiding me and helping me earn so much valuable experience. I feel confident that the experience I gained will continue to serve me well in all that I do. I wish everyone at Smith Communications every success and hope that our paths may cross again at some time. Thank you for your understanding.

Yours sincerely,

Aaron Haynes

Aaron P. Haynes


Smith Communications”

Sample 3:

“Tia Petersen

City, State, Zip Code

Cell: 000-000-0000

Dear Mr Sanderson,

I am writing this letter to advise that I will be resigning from my position as a branch manager trainee, effective May 15. I had hoped to be a wonderful branch manager for the organization for many years to come, but have realized that this role is not the best fit for my talents.

I know that you have invested time and energy in training me for the hopeful role. We both worked very hard toward that goal. I am just finding that I need a better work/life balance and realize you need a better fit in my place. This is said, while I also fully acknowledge you have been one of the most thoughtful, motivating leaders I have ever worked for in a banking environment.

Please feel free to reach out to me in the future for anything you might need. My email is and my phone is 555.515.5115.


Katie Johnson”

Sample 4:

“Jamie Patrick

City, State, Zip Code

Cell: 000-000-0000

Dear Mr Trimbull,

Please accept this letter as my resignation from my training internship position with Montgomery Industries. My last day of work will be April 28, 2015. I must resign from my job to focus on a critical personal family situation.

Thank you very much for entrusting me with the opportunity to become a trainer. I had hoped to make that goal a reality; however, sometimes other issues take precedence. I appreciate your support and understanding.

During my final days, I will work to be sure all of my assignments are completed. I’m also willing to help in any way I can to train a replacement or make other arrangements to fill my work duties. I’d like to make the transition as smooth as possible. You can call me any time at 000-000-0000.


Marvin Schumacher”

Sample 5:


[Address, zip code]

[Phone number]



[Immediate Supervisor]

Through this letter, I am announcing my resignation from the post of [abc intern] at [xyz company] effective from [date]. I understand that my departure from the company is very sudden and unexpected. However, due to some unforeseen circumstances in my personal life, I am afraid that I cannot continue my internship at the company any longer.

I wish to thank [Person name] for hiring me for the internship. I also thank [Person name], under whom I have interned, for guiding me and teaching me new skill sets. I finally thank the management of [xyz company] for letting me be a part of such a reputed and esteemed organization.

I am listing below the various outstanding tasks in my name that need to be handed over to a replacement.

[Project 1]

[Project 2]

[Project 3]

Yours truly,


Frequently Asked Questions:

How do you write a resignation letter if you are unhappy at work?

“Dear Mr./Ms. Manager: It is with reluctance that I submit this letter. Although my time with (company name) has been, on the whole, satisfying and productive, for quite a while I have become less and less satisfied with the work situation.”

How do I write a letter of resignation for an internship?

  • Be honest. 
  • Express gratitude. 
  • Get a letter of recommendation. 
  • Provide a formal resignation letter.
  • Maintain a strong work ethic.

We hope the above blog post was helpful. Please leave your comments and questions below.


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