Tips on writing a good resignation letter (with samples)

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This article will give tips of writing the perfect resignation letter, and samples of good resignation letters.

Tips on writing a good resignation letter

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A resignation letter is a letter you write to your boss if you have decided to quit your job because you are unhappy, you found a new job, you want to take care of a health issue, or any other reason. Writing a good resignation letter increases chances of being rehired in the future, and also leaves a positive impression on your employer.

Some of the tips of writing the perfect resignation letter are:

  • Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive and polite way. Avoid complaints about the company, your manager or coworkers.
  • Start your letter with an introduction; a formal salutation, address the recipient by name and, if you prefer, use a standard greeting such as “Dear\ [First name],” or “Hello [First name].”
  • The next step is to tell your employer about leaving your job and the final work date. The standard notice period is two weeks; however, your company might have specific instruction around what your last date of work should be. Keep your letter short as the essential part of the letter is the Last date of your work. 
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period. A statement of gratitude, helps foster a peaceful transition.

Example: “I am grateful to have had the opportunity to learn from the best and grow as a designer. I will always cherish the experiences I had working with you and the team.”

  • You can choose to list any key information the recipient should be aware of regarding your transition. The last step is to end your letter with a departing statement such as “Sincerely,” or “Thank you,” and your name.

Sample 1: “Sample resignation letters”

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I am writing to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make. The past ten years have been very rewarding. I’ve enjoyed working for you and managing a very successful team dedicated to a quality product delivered on time.

Thank you for the opportunities for growth that you have provided me. I wish you and the company all the best. If I can be of any help during the transition, please don’t hesitate to ask.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

   “

Sample 2: “Sample Resignation letters”

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Company Name

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I am writing to notify you of my resignation from my position as analyst at ABC Company. My last day will be August 20, 20XX.

Please let me know how I can be of service during my final two weeks at the company. I am more than happy to train an incoming employee, or assist with the transition in any other way.

Thank you for all of the professional opportunities you have provided me over the past three years. I wish you and the company all the best.

Regards,

Your Signature (hard copy letter)

Your Typed Name

  “

Sample 3 : “Sample resignation letters” 

“       

Subject: Resignation – Firstname Lastname

Dear Mr./Ms. Lastname,

Please accept this as my formal notice of resignation from XYZ Company. My last day will be September 14, 20XX, two weeks from today.

I appreciate your support during my tenure here, and I take with me the valuable experiences I have gained over the last six years. It has been a pleasure working with you and the team.

Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.

Best regards,

Firstname Lastname

    “

Sample 4:  “Sample resignation letters”

“        

Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

August 6, 2016

Beverly Augustine

Supervisor

Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.

Sincerely,

[Signature]

Kristine Balleck

           “

Sample 5 : “Sample resignation letters”

“    

AJ Bergman

209 20th St NW

Grand Forks, MN, 56300

(407) 554-8922

February 16th, 2017

Tessa Mae

YMCA Family Center

211 Demers Ave

Grand Forks, MN, 56730

Dear Ms. Mae,

I, AJ Bergman, present to you this letter of resignation from my current position of children’s counselor at the YMCA Family Center, effective February 30th, 2017.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,”

Frequently Asked Questions: Tips on writing a good resignation letter

How do you start off a letter of resignation?

“Dear (manager’s name), Please accept this letter as formal notification of my resignation from (company name). My last day with the company will be (date). Before I leave, I will ensure that all my projects are completed as far as possible.”

What should you say in a resignation sample?

“I am writing to inform you that I am resigning from my position as [position] with [Company Name]. My last day of work will be on [date]. Thank you for the opportunity to work at this company. I have enjoyed my time here and am grateful for the skills and experience I have gained.”

How do you write an appreciation message?

Simple Thanks

  • “Thanks for doing what you do!”
  • “You are appreciated for all you do.”
  • “The work you do is important and so appreciated.”
  • “Sending a little heartfelt appreciation your way today!”
  • “Just wanted to express our deep gratitude for the dedicated work you do day after day.”

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Citations

https://www.indeed.com/career-advice/starting-new-job/how-to-write-a-resignation-letter
https://www.thebalancecareers.com/resignation-letter-samples-and-writing-tips-2063051
https://www.monster.com/career-advice/article/resignation-letter-sample

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