Tactful resignation letters (5 samples)

This article will show samples of tactful resignation letters.

Tips on writing a tactful resignation letter

A resignation letter is a letter you write to your boss if you have decided to quit your job because you are unhappy, you found a new job, you want to take care of a health issue, or any other reason. Writing a tactful resignation letter increases chances of being rehired in the future, and also leaves a positive impression on your employer.

Some of the tips of writing a tactful resignation letter are:

  • Regardless of your reasons for leaving your job, communicate your decision to your employer in a positive and polite way. Avoid complaints about the company, your manager or coworkers.
  • Start your letter with an introduction; a formal salutation, address the recipient by name and, if you prefer, use a standard greeting such as “Dear\ [First name],” or “Hello [First name].”
  • The next step is to tell your employer about leaving your job and the final work date. The standard notice period is two weeks; however, your company might have specific instruction around what your last date of work should be. Keep your letter short as the essential part of the letter is the Last date of your work. 
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period. A statement of gratitude, helps foster a peaceful transition.

Example: “I am grateful to have had the opportunity to learn from the best and grow as a designer. I will always cherish the experiences I had working with you and the team.”

  • You can choose to list any key information the recipient should be aware of regarding your transition. The last step is to end your letter with a departing statement such as “Sincerely,” or “Thank you,” and your name.

Sample 1: “Tactful resignation letters”

“Ms. Jane Doe

Example company

Example Department

2 Example street

Example city



I have made the decision to pursue a new career path, which unfortunately is no longer possible in my current role, thus I have to resign from this company.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,”

Sample 2: “Tactful resignation letters”

“Dear Mrs. Paulo,

Please accept this letter as formal notification of my intention to resign from my position as [job title] with [company name]. In accordance with my notice period, my final day will be [date of last day]

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.



Sample 3: “Tactful resignation letters”

“Dear Mr./Ms. Last Name:

I am writing to notify you of my resignation from my position as analyst at ABC Company. My last day will be August 20, 20XX.

Please let me know how I can be of service during my final two weeks at the company. I am more than happy to train an incoming employee, or assist with the transition in any other way. I was able to learn a lot of new technical skills during my time at [company name] and I am grateful for this experience. I would like to thank you for the opportunities I have been given. I will take what I have learned with me in my career and will look back at my time here as a valuable experience for my professional life.

Thank you for all of the professional opportunities you have provided me over the past three years. I wish you and the company all the best.


Your Signature (hard copy letter)”

Frequently Asked Questions: Tips on writing a tactful resignation letter

How do you write a simple letter of resignation?

“Dear [Your Boss’ Name], Please accept this letter as formal notification that I am resigning from my position as [position title] with [Company Name]. My last day will be [your last day—usually two weeks from the date you give notice].”

How do you write a thank you message?

Simple Thanks

  • “Thanks for doing what you do!”
  • “You are appreciated for all you do.”
  • “The work you do is important and so appreciated.”
  • “Sending a little heartfelt appreciation your way today!”
  • “Just wanted to express our deep gratitude for the dedicated work you do day after day.”

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