Sincere Resignation Letter (+5 Samples)

In this article, we will show you how to write a sincere resignation letter. We have also included five sample letters of resignation for your reference.

Writing a Sincere Resignation Letter

Writing a sincere resignation letter is not that hard. Keep in mind the following notes when resigning:

  • First talk to your religious leader face to face about your intent
  • Explain your reason for resigning
  • Write a formal letter with the right structure and all important details
  • Return any articles that belong to the company
  • Focus on the positives and let them know of your appreciation

Sample 1: Sincere Resignation Letter

“Dear Ms. Lopez,

I am writing this letter to regretfully inform you of my upcoming resignation from my position as project director at Smith Communications. I have recently received an offer for a new job that I believe will better help me to reach my career goals, so my last day at Smith Communications will be January 15, 2014. I ask that you accept this letter as my official two weeks notice of resignation. I am truly apologetic for any inconvenience that this may cause to you, the staff, or Smith Communications.

I would be delighted to do all in my power to help make this as smooth a transition as possible, including transferring responsibilities to the appropriate members, or selecting and prepping a replacement to take over for me. If you would like to discuss this matter with me any further, I would be happy to get in touch with you. My phone number is (555)-555-5555 and my email address is [email] I will look forward to your message.

I have truly appreciated all of the experience and opportunities I was able to gain during my time at Smith Communications. The work environment has been great and I will miss the rest of the team, though I look forward to what the future may hold for me. Thank you for your understanding.

Yours sincerely,

Betty Caraway (Signature)

Betty J. Caraway

Project Director

Smith Communications”

Sample 2: Sincere Resignation Letter

“Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email






City, State, Zip Code

Dear Mr./Ms. Last Name:

Please accept this letter of resignation from The Braxton Company as Project Manager. My last day of employment will be June 30, 2019.

I want to thank you for the opportunity to spend eight valuable and meaningful years with this team. This is a wonderful organization that has afforded me the chance to learn and succeed. I am fortunate that I was able to develop my project management and leadership skills with such a knowledgeable, professional, and generous group. I will genuinely miss everyone.

If I can be of any assistance during the transition please don’t hesitate to ask. 

I wish you and everyone at Braxton, continued success. Thank you for everything.

All the best,

Your Signature

Your Typed Name”

Sample 3: Sincere Resignation Letter

“Dear Mary,

Please accept this letter as notice of my resignation as a Customer Service representative. My last day in the office will be Tuesday, June 30.

Working here has been an incredible opportunity, and it was not an easy decision to leave to pursue another opportunity. This company has been a great home for me for the past six years, and I thank you for being a big part of that as my boss and mentor. I’ve learned so much in my time here, and I know that this company will continue to grow and thrive.

Ahead of June 30, I would like to work with you on training or any necessary transition duties as I wrap up my time here at the company.

Thanks again for the opportunity to be a member of this team!



Sample 4: Sincere Resignation Letter

“Dear [supervisor’s name],

The purpose of this letter is to inform you of my decision to resign my position with [company], effective immediately. My last day of work will be [date]. I have accepted another position which will be a positive career move for me.

I have enjoyed the time here at [company] and will cooperate fully to ensure a smooth transition over these next two weeks.



[printed name]”

Sample 5: Sincere Resignation Letter

“Keyla Gallegos

City, State, Zip Code

To Jessica A. Stark

Manager, HR

Company Name

City, State, Zip Code

Dear Ms. Stark,

I am writing to inform you of my resignation from my position as Executive Secretary with Company Name. This is my official two weeks’ notice, and my last day of employment will be Friday, October 3, 2014. I sincerely regret to have to leave my position; however, due to personal reasons, it is in my best interest to do so. I tuly hope that my resignation does not cause you or my colleagues any undue stress or inconvenience.

I intend to complete any work I have currently in progress and will wrap up all loose ends prior to my departure. It would be my pleasure to assist in the training of a replacement to assist in a smooth transition. You are welcome to call me at 000-000-0000 or send an email to should you require any additional assistance.

I have thoroughly enjoyed my employment here at Company Name and know I will take away beneficial experience and fond memories. I wish everyone here future success. Thank you for your consideration in this matter.


Keyla Gallegos

Executive Secretary

Company Name”

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Frequently Asked Questions (Sincere Resignation Letter)

Is it mandatory to write a resignation letter?

It is not mandatory but it is recommended as it is in the best interest of both the employee and the employer.

How many types of resignations are there?

The etiquettes related to resigning are unique to each organisation. Nevertheless, typically, a written notice is required. This letter is to be submitted at least two weeks before the date of leaving.

How do you write a simple letter of resignation?

Writing a simple letter of resignation is very easy. The bare basics of it include a statement of intent and all important dates. If there are any pending projects, mention a plan for how to finish them.