Sincere and appreciative resignation letters (5 samples)

In this guide, we will see some samples of sincere and appreciative resignation letters you can use as templates or examples to write your own resignation letter.

How to write a sincere and appreciative resignation letter

A sincere and appreciative resignation letter is useful if you are not sure what or how to write your resignation letter but the format can really adjust to any other job role, doesn’t matter if you are a physician, a manager or restaurant supervisor, nursing assistant, scheduling coordinator, computer attendant, personal driver, senior executive, general manager, senior executive, finance manager, just to name a few. 

If you are an employee who is interested in leaving on good terms and securing a good reference letter, writing a sincere resignation letter would be important. You may have a few reasons why you would like to submit your resignation letter but remember you are not obliged to and if you decide to include it, you don’t have to give too many details.

In addition, consider giving your employer enough notice so they can find a replacement. Some employers may require 1 month/30 day notice or a minimum of 2-weeks/15-days notice.

Just make sure to keep it professional, brief and polite.

Sample 1: “Sincere and appreciative resignation letters”

“Randall Jones

123 Main Street

Anytown, CA 12345


June 1, 2021

Francesca Lee


Stonewall & Co.

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be June 22, 2021. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field are invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.


Randall Jones”

Sample 2: “Sincere and appreciative resignation letters”

“Dear Mr. Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.


John Doe”

Sample 3: “Sincere and appreciative resignation letters”

“Dear Ms. Holden,

I am just writing this letter to inform you that unfortunately I am resigning from my position as assistant manager at ABC Company. I have recently been given a great offer to manage a new company which I believe will help me to attain more of my career goals and I have decided to accept, though I am reluctant to leave the great work environment at ABC Company. My last day of work will be October 15, 2014, so please accept this letter as my two weeks’ notice of resignation. I appreciate your patience and cooperation in this matter.

I truly regret any inconvenience that my resignation may cause, and hope to assist in any way I can in preparing a replacement to take over my duties and anything else that may be required. Please call me at (555)-555-5555 or email me at [email] if you would like to discuss this further.

I am truly grateful for all of the great experience and opportunities I have gained by working at ABC Company and will miss all of the team members. I appreciate the cooperation of all the staff and hope that my future experiences will go as well. I wish everyone at ABC Company every success and thank you for your understanding.

Yours sincerely,

Joseph Hagen

Joseph M. Hagen

Assistant Manager

ABC Company”

Sample 4: “Sincere and appreciative resignation letters”

“Dear Brett,

I’m writing this letter to formally announce my resignation from my role at the University of Urbandale. My last day is December 31, 2021.

I’d like to thank you for the all the mentorship and guidance you’ve given me during my time here. I feel like I was really able to grow as a professional and as a person in this position. While it saddens me to go, I’m happy to know that I’ve gained lifelong friends from my role. The team here is really remarkable, and I’m sad to leave such an incredible group of people.

I plan to turn in my university computer, my office key and my speaker before leaving on the 31st. I have already called the financial services office about canceling my purchasing card and am transferring recurring charges to Makenna’s card number.

I plan to come back and visit as much as I can. It truly has been a pleasure working with everyone. Please keep in touch.

Thank you again for the opportunity,


Sample 5: “Sincere and appreciative resignation letters”

“Annalyse Kilgore

Customer service representative

December 24, 2021

Dear Tina,

I’m writing this letter to formally announce my resignation from Happy Dogs Dog Care Center. My last day is January 7, 2022.

I wanted to personally thank you for hiring me for this role. Working here over the last five years has been one of the happiest times of my life. I’m excited about the next chapter in my career, but I can already say I’ll miss everyone here very much, especially the customers. I’m very grateful for the relationships I’ve built over the last few years.

Please let me know what details you need from me to formalize my departure. I plan to return my uniform and building key.

Again, thank you so much for the opportunity. I look forward to hearing about all the incredible things you do next.

Thank you again for the opportunity,


Frequently Asked Questions: How to write a sincere and appreciative resignation letter

When you resign Do you get bonus?

Typically an employer will provide that, in order to be eligible for payment of a bonus, the employee must remain in employment on the payment date and also not be under notice of termination.

How do you write a resignation letter when you got a new job?

You can follow these tips to create an effective resignation letter:

  • Make a clear statement of resignation. 
  • Specify the last day of your employment. 
  • Provide a reason for your departure. 
  • Make a statement of gratitude. 
  • Detail your next steps. 
  • Offer to help.

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