Samples of immediate resignation letters by email (5 samples)

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In this guide, we will see short samples of standard and basic email resignation letters or “samples of immediate resignation letters by email”. 

How to write an immediate resignation letter by email

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A sample resignation letter by email (resign letter) is written when an employee wishes to let their employer know about the decision to leave the company. This is the formal way of expressing the intention to leave.

In summary, it includes the subject line, a recipient (i.e. General manager), give a tnotice at least but companies understand that sometimes employees need to leave on short notice or have an early release from their job duties.

There are many reasons why you could potentially leave your job (e.g. New job opportunities/job change, family emergency, or going abroad), but you are not obligated to mention them specifically, however, you could briefly mention it if you want to.

Here are the key aspects to consider:

  • Use a clear email subject line such as “Resignation – Your name”.
  • Indicate the date you plan on leaving.
  • You could indicate the reason why you are leaving without being too specific or detailed.
  • Express your gratitude to your employer.
  • Offer assistance.
  • Ask any questions you may have.
  • Provide your contact details.

Sample 1: “Samples of immediate resignation letters by email”

“Email Subject Line: Immediate Resignation – Your Name

Dear Mr./Ms. Last Name:

Regretfully, I must submit my immediate resignation for personal reasons.

I have enjoyed my time at XYZ Corp and will miss working with you and our team. I’m proud of the work we’ve done. Thank you for your support and mentorship these past five years.

I know that my leaving so quickly will likely create some difficulties; please accept my sincere apologies and help in the transition. I’m happy to help screen replacement candidates and/or assist in training my replacement via video conferencing.

If you have any questions, please feel free to contact me at my personal email ([email protected]) or via phone at 555-555-5555.

Thank you again.

Sincerely,

Your Name”

Sample 2: “Samples of immediate resignation letters by email”

“Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Last Name:

Please accept this message as notification that I am leaving my position with ABCD Company effective from Today.

I appreciate the opportunities I have been given at ABCD and your professional guidance and support. I wish you and the company the best success in the future.

Please let me know what to expect as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I can be of assistance during this transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email, [email protected], or my cell phone, 555-555-5555.

Sincerely,

Your Name”

Sample 3: “Samples of immediate resignation letters by email”

“Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Last Name,

Please accept this message as my formal resignation from Company XYZ effective immediately. Family circumstances currently require my full time and attention.

Please let me know how I can be of assistance during this transition.

I am so grateful for my five years at this company and will look back fondly on the support and kindness I received from management and colleagues.

In the future, you can reach me at my personal email ([email protected]), or on my cell phone (555-555-5555)

Thank you again, and I look forward to staying in touch.

Sincerely,

Your Name”

Sample 4: “Samples of immediate resignation letters by email”

“Email Subject Line: Your Name Resignation

Dear Mr./Ms. Last Name,

I regret to inform you that I am resigning from my position here immediately as a Business Development Consultant due to a family problem. My last day will be tomorrow. I know this is unexpected, but I am happy to assist you in the replacement process to help alleviate the transition.

I cannot thank you enough for the opportunities this company has provided me. Working here for the last five years has been incredibly instrumental in my personal growth, and I will never forget the colleagues and friends I have made here.

Thank you so much for all of the opportunities this company has provided me. I have learned so much these past three years, and will never forget the kindness of all of my colleagues.

Let me know if there is anything I can do to make this transition easier. You can always contact me at [email protected] or 555-555-5555.

Thank you again for your years of support and encouragement.

Respectfully yours,

Your Name”

Sample 5: “Samples of immediate resignation letters by email”

“From: Your Name (your email address)

To: Angela Jones

Subject: Resignation – Your Name

Dear Paulette,

Effective as of the date of this letter, please accept this notification that I intend to resign from my position as Events Coordinator at Marketing Volt with immediate effect. It is with deep regret that I withdraw from this position. Due to an ongoing family problem, it is no longer possible to fulfil my duties with the company.

Please know that I am available to help in any way that will make my departure as easy as possible for the company.

Again, it has been a pleasure working as a part of your department and I want to wish everyone at XYZ the best of luck for the future.

Sincerely

Your Name”

Frequently Asked Questions: How to write an immediate resignation letter by email

What is the subject of the resignation email?

The subject of the resignation email should be simple and direct, so you make sure it is noticed by the recipient. Simply make sure to state the reason and your name.

How do you tell your boss you’re resigning?

To tell your boss you are resigning, make sure you request an in-person meeting explaining your boss your intention for leaving. Make sure you outline the reasons for quitting, giving at least 2 weeks’ notice, offer help with the transition, express your gratitude, provide constructive and positive feedback, and hand in your resignation letter.

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Citations

https://www.indeed.com/career-advice/starting-new-job/resignation-letter-without-notice-period

https://www.thebalancecareers.com/resignation-email-messages-examples-2063071

https://www.thebalancecareers.com/resignation-email-message-example-and-tips-2063055

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