Samples of a letter turning down a resignation(3 samples)

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Page last updated: 24/09/2022

Samples of a letter turning down a resignation(3 samples)

This blog post will show samples of letters turning down a resignation.

How to write a letter turning down a resignation

When writing a “turn down a resignation letter,” these are some of the things you need to keep in mind.

  • The first step is to tell your employee you are turning down the resignation.
  • Indicate the reason you are turning down the notice. Some of the reasons may be due to no prior notice, or breach of contract.
  • Advise them to complete the resignation proceedings correctly. Thank your employee for their service. Also, ensure you proofread your letter before sending it to your employee. 

Sample 1: “Sample of letter turning down a resignation”

“Dear (Name of the employee),

About your resignation letter, I am sorry to say that I can’t allow you to resign without any prior notice. you can’t resign in this manner. you have to give at least one-month prior notice for resignation.

it is not suitable for your career to resign within 5 months of your joining. You should stick to your job. You have to face many problems ahead in your career if you keep moving like this. 

I appointed you because I have seen many qualities in you. I have seen a positive attitude, patience, and confidence in you that you can easily handle the students of our school.

I am disappointed after knowing about your resignation letter. I have no regrets in telling you that I will not allow you to resign like this.

You have to complete all your responsibilities which you have taken at the beginning of the session. I can’t let you go as the future of the school students are on your shoulders. 

I hope you will understand the importance of this job and cooperate with the organization. I am not only worried about students, but I am also worried about your career.

I request you to stay at least for a few months to understand things in a better way and also you will get an experience letter after a few months. I hope you will understand my point and change your decision.

regards,

XYZ”

Sample 2: “Sample of letter turning down a resignation”

“To,

[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

This letter is to inform you that your resignation letter has been declined by the company because you had been told earlier that an employee needs to submit a [mention the number of days] day’s prior notice to the company before resigning from the company.

As you have not adhered to the rules and regulations this company runs, your resignation letter thus cannot be accepted. It would be better if you now submit a prior notice and then serve the notice period after which you can resign from the company after providing the resignation letter.

It is further informed that the company functions as professionally as possible and stands by its rules and regulations, which all its employees, whether prospective, present, or outgoing have to follow.

So you are being told to behave in a highly professional manner and correctly complete the resignation proceedings.

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the full name of the company]”

Sample 3: “Sample of letter turning down a resignation”

“To,

[Mention the full name of the recipient]

[Mention the designation of the recipient]

Subject – letter to decline resignation due to no prior notice

Dear [mention the full name of the recipient],

Your resignation letter applied to the company on [mention the relevant date] has been declined. You have not followed the company’s rules and regulations that every employee must follow while resigning from the company.

You are henceforth told that your intention to resign from the company will be accepted only if you apply in the manner laid down by the company.

Whether at the time of joining or resigning, unprofessional conduct is not considered appropriate while formalizing a situation.

We have mailed you all details regarding the resignation procedure, and you are told to go through them in a detailed manner before making a resignation application.

[Mention the full name of the sender]

[Mention the designation of the sender]

[Mention the full name of the company]”

Frequently Asked Questions: How to write a letter turning down a resignation

Can an employer reject a resignation letter?

Yes, some employers may reject the resignation letter if you fail to give prior notice. It would help to read your contract or the organisation’s policy before quitting.

Can you cancel a resignation letter?

Yes, you can cancel a resignation letter. However, most employers do not accept it. The only situation where an employee may take you back is if you did the resignation in the heat of the moment. You can also schedule a meeting with your employer and explain to them why you changed your mind.

We hope the above blog post was helpful. Please leave your comments and questions below.

Citations

https://writolay.com/letter-decline-resignation-no-prior-notice/

https://www.indeed.com/career-advice/starting-new-job/response-to-resignation-letter

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