Sample resignation letter word (Downloads)

In this guide, we will discuss the sample resignation letter in the word format, things to consider before quitting, what you need to include in your letter and some free templates you can use to download and print so you can hand in the perfect resignation letter.

Sample resignation letter word

A sample resignation letter in word format refers simply to a resignation letter template that can be downloaded and ready to modify and print.

Just remember how a resignation letter is intended to give notice to your current employer that you intend to finalize your employment contract.

In addition, a resignation letter also serves to maintain a positive relationship with your (ex)employer. 

Needless to say, if you are searching how to write a resignation letter then it must be that you have considered all options before quitting your current job.

If you have considered employment issues such as having a new job waiting for you or not, financial issues such as how will quitting your job affect your finances or how will this affect your current employment benefits?

Resignation letters are meant to be a brief formal letter that informs your employer of your intention to quit your job.

Mostly, they are submitted within a notice period to your HR manager, supervisor or boss.

You don’t want to risk leaving a negative impression since it might reduce your chances with future employers.

So doing a good resignation letter is key to help you gain a valuable reference when applying to future job opportunities.

Moreover, leaving in good terms and handing a good resignation letter may mean you are re-hirable in case you want to consider working for your employer again in the future.

But before you sit and write your resignation letter, make sure you have the “I quit” conversation with your immediate boss.

After doing this, we can talk about what to include in your resignation letter.

What do I need to include?

It is pretty simple actually and bu following the tips we will mention we are sure you can write the perfect resignation letter.

Keep in mind:

• Keeping it short and straight to the point. 
• Avoid including any negative comments or experiences you may have had. Instead, focus on the positive aspects, the skills learned, support from your boss or colleagues, etc.
• Submit your letter in advance giving the appropriate amount of notice period as indicated in your employment contract or the company guidelines. 
• Make it personable, friendly and deliver the letter in person (if possible).
• Simply state that you are resigning and give the last day you are expected to go to work.
• Thank your employer for the opportunities you had while working for them.  
• Reason for leaving but without being too detailed.
• Closing statement and your signature.

There are many reasons why you could have decided to resign, for instance, you could be resigning because you have a better job opportunity, personal reasons such as taking care of your health or attending someone else’s. In summary, just try to remember:

• Being professional is key.
• Using positive statements.
• Make sure your letter follows the right conventions and proofread to avoid grammatical errors.
• Following your company’s policies in regard to how to resign and the notice period.

Sample 1:

“[Insert your name]

[Insert your Address]

[Insert date]

[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]

Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [insert job title] at [Insert Company].

As per the terms of my employment contract, I will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas, in particular, you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in the future.

Yours sincerely

[Insert your name]”

You can find the sample resignation letter in Word format here.

Sample 2: (Simple Resignation Letter)

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

I would like to inform you of my intention to resign from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

I appreciate the opportunities you gave me during my tenure at [Company Name].

Please let me know what assistance you’ll require from me during the transfer period.

Thank you,

[Your Signature]

[Your Name]”

This simple resignation letter can be found to download to Word: here.

Sample 3: (Formal Resignation Letter)

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from my position as [Position Name] at [Company Name], effective from two weeks from today’s date, [Current Date].

I appreciate the opportunities for growth and development you have provided during my tenure. Thank you for your guidance and support. 

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward. 

Sincerely,  

[Your Signature]

[Your Name]”

Sample 4: (Professional Resignation Letter)

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept the letter as my formal resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date]. 

During my time at [Company Name], I have been fortunate for the opportunity to grow and learn more about [Industry Name]. Your guidance and support have prepared me well for the future.

I hope that we will have opportunities to collaborate in the future.         

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward. 

Sincerely,  

[Your Signature]

[Your Name]”

Sample 5:

“[Your Name]

[Address]

[Date]

[Company name]

[Company address] 

Dear [Name of Recipient],

I am writing to notify you of my formal resignation from my role as [Job Title] at [Company Name].

As my contract requires that I give [amount of time specified] my last day will be [date].

Thank you for the opportunities for professional and personal development presented to me during my time here. I’ve enjoyed working for you, and appreciate the support given during my time at the company. If there is anything I can do to help with the transition, please let me know.

Thank you.

Kind regards,

______________ (signature)

[Your Name]”

From Fish4.co.uk

Sample 6:

“Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

August 6, 2016

Beverly Augustine

Supervisor

Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.

Sincerely,

[Signature]

Kristine Balleck”

Download the PDF or Word version from eforms.com

Sample 7:  

“Kelly Yin

123 Main Street

Anytown, CA 12345

555-555-5555

kelly.yin@email.com

September 1, 2018

James Yang

Director, Human Resources

Acme Software

123 Business Rd.

Business City, NY 54321

Dear Mr. Yang,

I am writing to inform you of my resignation from my position as an advertising coordinator, effective October 1, 2018. I appreciate all the opportunities you, as well as the rest of the team, have provided me during my tenure with the company.

If I can be of any assistance during the transition, please don’t hesitate to ask. I’m always available for questions if need be.

Sincerely,

Handwritten Signature (for a hard copy letter) 

Kelly Yin”

You can download the Word document from thebalancecareers.com.

References 

Resumegenius.com: “Two Weeks Notice Resignation Letter Samples”

Eforms.com: “Resignation Letters – Templates & Samples”

Doyle, A. (2019, Jul.) Resignation Letter Templates. Retrieved from Thebalancecareers.com.

Monster.co.uk: “Tips for writing a Standard resignation Letter”