Sample resignation letter with reason for leaving

In this brief blog post, we will provide examples of a sample resignation letter with reason for leaving.

Sample resignation letter with reason for leaving

Sample resignation letters with a reason for leaving refers basically to any kind of resignation letter.

It is very rare to see a resignation letter that does not have a specific reason or motive to resign, even if the reason is as broad as “personal reasons”. 

In addition, we can say everyone has a valid reason to leave a job position, whether it is to take care of a relative or take care of a health condition, your family, childbirth, getting married, etc.

The main idea really is to keep it professional and be able to leave the door open for a future opportunity.

Here are some examples that you can use depending on your specific circumstances. 

Sample 1 resignation letter with reason for leaving

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Dr. John Smith

Reference Coordinator

County Library System

101 Main Street

Small Town, State Zip Code

Dear John,

I would like to inform you that I am resigning from my position as Reference Librarian II for the County Library System. My last day with the library will be Saturday, June 30th.

Thank you for the professional and personal development you have assisted me with over the last five years. I consider just about everyone I have met here to be friends of mine now, and I will miss you all.

However, between my teaching load and writing work, my career has taken a different direction and I feel it is time to move on to new opportunities and challenges.

Please let me know if I can help in any way to assist you in hiring and/or training my replacement before my departure.

Please keep in touch. I can be reached via email at yourname@email.com.

Sincerely,

First name and Last name”

Sample 2 resignation letter with reason for leaving

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make, on my part. The past 10 years have been very rewarding. I’ve enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.

I have accepted a position as VP, Manufacturing for Land Lubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.

I wish you and the company all the best. I do hope our paths cross again in the future.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name”

Sample 3 resignation letter with reason for leaving

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {Your Position}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee being taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavours.

Sincerely,

{Your Name}”

Sample 4 resignation letter with reason for leaving

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I will no longer be working as a {Your Position} at {Your Company}. I have got an acceptance from College of Engineering, Pune for Bachelor of Engineering in Information Technology.

You know I have been trying to pursue engineering, especially in the IT branch. My father always wanted me to become an engineer. After my father’s death, it was you and your company who supported me. I thank Mr. Pratap Aiyaar to have hired me after my 12th. My job here has supported my mother and me both financially and emotionally. I have saved enough money for my engineering fees as well as to fund my living expenses. Also, the Government of India Scholarship will help me manage most part of the tuition fees.

Nick Corcodilos says that a degree is not necessary to have a successful career, but not having one means foregoing certain jobs. Becoming an engineer will open up new avenues in a job for me. I will be able to comfortably manage my home and my commitments thoroughly. My mother is overjoyed with the acceptance, her happiness knows no bound. I will always be grateful to {Your Company} for all the help I have received. My work here as a call center representative will be useful for my future aspirations. My communication skill has become stronger. I thank my team manager, Mr. Shetty to have accommodated my few errors in the beginning. He was very flexible with my shifts. I will also miss my colleagues. Their companionship has made my tenure pleasant.

Thank you once again for all the help. I will always be indebted to you. I hope to maintain a future relationship with you and {Your Company}. I wish everyone best.

Sincerely,

{Your Name}”

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter for KFC

Sample resignation letter for kindergarten teachers

Sample resignation letter for nurses

Sample resignation letter for a sales lady

If you are suffering from depression, anxiety, loneliness or any similar mental health issue then seeking help for it may be a good option.

Mental health issues such as depression, loneliness and anxiety can affect anyone of us.

If you are under 18 then CAMHS, an NHS run program may just be the answer for your mental health struggles.

You should look to see if you meet the CAMHS referral criteria and then fill in the CAMHS referral form.