Sample resignation letter Microsoft Word (7)

In this guide, we will see some Sample resignation letter Microsoft Word, how you could go about writing your own letter or you can simply copy and paste from the examples, adjust and sign.

Sample resignation letter Microsoft Word

A sample resignation letter Microsoft Word can be written containing the following (letter format) :

  • Your name, address, date, and company name.
  • Company address and addressee or name of the recipient.
  • Your resignation declaration.
  • Last day of employment.
  • Reason for leaving (optional)
  • A “thank you” statement.
  • Warm closing and your signature.

So you are an employee wanting to leave your current job may be because you have found a better job opportunity, you want to change your career, go abroad, keep studying or maybe you need to attend personal matters, but you are wondering what is the best way to resign and what you should include in your letter.

Writing and handing in a formal resignation letter doesn’t have to be a horrible experience. 

What should your resignation letter include? Well, we talked about the formal and keep in mind to be short and straight to the point.

Also, talk in a positive tone to leave on good terms. When submitting your letter, make sure you do it in advance giving them generally between 1 month to two weeks’ notice.

However, be prepared if your employer decides to accept your resignation letter as an immediate resignation. 

The key to a professional resignation would be to remain polite, only include positive comments, take the opportunity to thank your employer for the time you worked for them, and offer to help in the transition period, when possible.

If you have any questions ask them at the end of your letter, finish with a warm closing and sign it. 

Sample 1:

Example from

“[Your Name]



[Company name]

[Company address] 

Dear [Name of Recipient],

I am writing to notify you of my formal resignation from my role as [Job Title] at [Company Name].

As my contract requires that I give [amount of time specified] my last day will be [date].

Thank you for the opportunities for professional and personal development presented to me during my time here. I’ve enjoyed working for you, and appreciate the support given during my time at the company. If there is anything I can do to help with the transition, please let me know.

Thank you.

Kind regards,

______________ (signature)

[Your Name]

Sample 2:

Example from





Please accept my resignation from the role of [JOB ROLE] at [COMPANY NAME]. My notice period is [LENGTH OF NOTICE PERIOD IN DAYS], so my last day of employment will be [DATE].

I would like to take this chance to thank you for the opportunities I’ve had here at [COMPANY NAME], it’s been a pleasure working with you and the rest of the team.

If there’s anything I can do to help make the transition easier, please don’t hesitate to ask.

Yours Sincerely,


Sample 3:

Example from

“Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

August 6, 2016

Beverly Augustine


Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.



Kristine Balleck”

Sample 4:

Example from

“[Your Name]

[1234 Street Address]

[City, State, Zip]


[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from my position as [Position Name] at [Company Name], effective two weeks from today, [Current Date].

I appreciate the opportunities for growth and development you have provided during my tenure. Thank you for your guidance and support.

Please let me know how I can be of help during the transition. I wish you and the company the very best going forward.


[Your Signature]

[Your Name]”

Sample 5:

Example from

“Tracy Pope

123 Anywhere Street

Somewhereville, Best State 88889

January 1, 2010

Mr. Ryan Francom

ABC Company

456 Somewhere Road

Best Town, Best State 88888

Dear Mr. Francom:

ABC Company has provided me with many wonderful opportunities to learn and grow professionally and personally. It is with difficulty that I submit my resignation from my position as Director of Marketing effective January 15, 2010.

Due to personal circumstances, we have chosen to relocate our family to the New York area which necessitates my leaving a position that I have enjoyed and loved the past 3 years.

I am thankful to ABC Company for the many wonderful opportunities and the great memories I will take with me. I would also like to thank you personally for the support over the years.

If I can be of any assistance during this transition, please do not hesitate to ask.



Tracy Pope


Sample 6:

Example from



The purpose of this letter is to provide you a 30-day notice of my resignation as [YOUR DESIGNATION] at [YOUR COMPANY NAME] effective on [EFFECTIVE DATE]. I am leaving due to [REASON]. I have really enjoyed my stay with the company and working with the team. I shall cooperate and do everything possible to ensure the smooth transition of my duties.

I will continue to perform my regular duties until the effective date of my resignation and would be more than happy to assist in searching for a suitable replacement. You can contact me via [YOUR PHONE NUMBER] or mail me at [YOUR EMAIL ID] should there be any questions or verifications regarding my responsibilities.

Thank you for all the great opportunities for personal and professional growth that I have experienced through working with the company. I wish the organization good luck with future endeavors.




Sample 7:

Example from

“Tammy Beretti

390 Mountain View Dr

Brigham City, UT, 84302

(435) 537-0209

March 19, 2017

Amber Greene

Front Desk Supervisor, Hampton Inn

40 N Main St

Brigham City, UT, 84535

Dear Mrs. Greene,

Please accept my formal resignation as a front desk agent at the Hampton Inn. I would prefer to leave at the end of the week but I can be available for the next two weeks, until the 2nd of April, if necessary.

I want to thank you for the opportunities you and the hotel have given me. It’s been a very positive working environment and I have made good friends during my time here.

I am more than happy to train a new front desk agent while I carry out the remainder of my employment.



Tammy Baretti”

References “FREE 5+ Sample Resignation Letter Templates in MS Word” “RESIGNATION LETTER TEMPLATES & SAMPLES – EXPERT ADVICE & TIPS” “Formal Two Weeks’ Notice Resignation Letter Sample” “Letter of Resignation” “Free Resignation Letter With 30 Day Notice” “Resignation Letters | Templates & Samples”

Was this helpful?

Thanks for your feedback!