Sample resignation letter Malaysia 1 month notice (7)

In this guide, we will see Sample resignation letters Malaysia with 1-month notice, templates for a job resignation.

Sample resignation letter Malaysia 1 month notice

A sample resignation letter Malaysia 1 month notice can be useful for those employees that are considering or have decided to submit a formal resignation.

It is important to check your employment contract and let your employer know when would be your last day of work according to the period notice.

It may vary from one employer to the other, for instance, it could be stipulated you need to give them at least a 30 day notice period or 1-2 weeks’ notice when leaving.

Your resignation doesn’t have to be a long and extensive document, just a simple resignation will be enough.

According to the Malaysian Government, “According to the Malaysian Government, “If an employee wishes to quit his / her job, the employee should refer to the notice of termination clause written in the contract of service that has been signed with the employer. If there is no service contract, the employee may refer to the Employment Act 1955 or seek advice at the nearest branch of the Department of Labour.”

Adele Cochrane states how the resignation letter should (basically) include:

  • A statement of intent to resign.
  • Your official job title.
  • The date of your last day of work.
  • A reason for your resignation.
  • An expression of appreciation for the opportunity.
  • An offer to help with the transition.

Sample 1:

Example from

“Joe Smythe


City, State Zip Code

Phone Number



Frank Short


Goldco, Inc.


City, State Zip Code

Dear Frank,

I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time in your employ. I appreciate the opportunity to have worked with such a great group of people.

Please feel free to contact me with any questions about the projects I have been working on. In the coming weeks before March 1, I am happy to help in any way with the transition process.

Thank you for your understanding of my decision to leave the company and all your support over the years. I wish you all the best for your continued success.


Handwritten Signature (hard copy letter)

Joe Smythe”

Sample 2:

Example from

“Your Name


Phone Number







Dear Mr./Ms. Last Name:

I am writing to give my resignation from Company Name, effective one month from today [insert date].

I have enjoyed working with you over these past [insert number of years] and would like to thank you for the opportunities, both professional and personal, you have provided me during my time.

Wishing you and the company every success in the future. Let me know if I can be of help over the next month during the transition phase.


Your Signature

Your Typed Name”

Sample 3:

Example from

“Ellis Kwong

12 Station Street


Mobile: —————


Martin Burn

Human Resources Manager

Roving Multimedia

256 Little Street


1 May 2015

Dear Mr. Burn,

I am writing to inform you of my decision to resign from my position as Youth Affairs Journalist for Roving Multimedia.

As required by my employment contract I am giving two weeks’ notice, effective today. My last day at work will be 15 May 2015.

I have given this decision a lot of thought. I have decided that it is time for me to move on and have accepted a position elsewhere.

Please let me know what I can do to assist with the transfer of my responsibilities before I leave.

I would like to take this opportunity to thank you and Roving Multimedia for having me as

part of your team. I wish you all the best for the future.

Yours sincerely,

Ellis Kwong”

Sample 4:

Example from best-job-interview-com:

“Ms. Jane Smith

Financial Director

XYZ Corporation


City, State, Zip Code

Dear Ms. Smith (or first name if you have an informal relationship),

Please accept this as formal notice of my resignation from the position of Accountant at XYZ Corporation, effective two weeks from today. My last working day will be on January 31, 2020.

After much consideration, I have decided to accept another job offer. I feel it is time for a new challenge and this is a good opportunity to further my career goals.

Working for this company has been a wonderful experience. I feel privileged to have been part of such a professional team and will miss all my colleagues.

I appreciate both the professional and personal growth opportunities that have been provided to me during my time with the company. I would like to thank you in particular for all your advice and support. I hope that we will stay in touch as I begin this new chapter in my career.

I wish you and XYZ Corporation continued success in the future.


Susan Jones”

Sample 5:

Example from

“(Date of the letter)

(Supervisor’s Name)

(Supervisor’s designation/rank)

(Company’s address)

Dear (Supervisor),

I am writing to inform you that I will be tendering my resignation from my employment as a (your position) in (company’s name). Therefore, I would like to give (the period of notice required) notice, effective from today’s date. My last day of employment in (company’s name) will be on (your last date).  

I am resigning from (company’s name) as I have decided to further pursue full-time studies to obtain my (name of educational certificate – Bachelors/Masters/Ph.D. etc) in (the subject you are planning to study) from (school’s name). While this was a difficult decision to make, I would like to obtain further education, which I believe would help me in my career progression in future.

I would like to thank you and the team for the unconditional support and guidance when I was in (company’s name). Being a (your position) at (company’s name) has exposed me to many opportunities and I have honed my (insert skill type) skills here. I believe that these skills will still be valuable to me when I am pursuing further studies.

Please be reassured that I will assist you with the transition of my job and responsibilities to (your replacement’s name). Do let me know if there is any other help I can offer to make this a smooth process.

Once again, I would like to thank you for all your guidance and assistance during my stint in (company’s name). I hope to keep in touch in the future. I wish (company’s name) and (your team/department name) all the best.


(Your signature)

(Your name)

(Date of resignation)”

Sample 6:

Example from

“(Date of the letter)

(Supervisor’s Name)

(Supervisor’s designation/rank)

(Company’s address)

Dear (Supervisor),

Please accept this letter as a formal notice that I will be resigning as a (your position) in (company’s name). My last date will be on (last date). I will fulfill my (duration of the notice period) notice period as required, effective from today’s date.

I am tendering my resignation at (company’s name) as I have decided to embark on a new trajectory in my career path. This was not an easy decision to make. However, after much consideration, I am ready to transition into a new role in a new environment. I will be working in (insert brief and a general description of the new company).

Thank you for all the guidance and opportunities you have provided me for the (duration of employment) during my employment in (company’s name). I am grateful for the projects I have taken on, and I cherish the professional relationships I had with you and the other colleagues in the team.  

During this (duration of the notice period), I will make sure that my work is complete and ready to be handed over to (replacement’s name). Please note that I will make my transition period as smooth as possible. I am also willing to assist (replacement’s name) with the roles and responsibilities prior to leaving.

I wish you and the company all the best.

Yours sincerely,

(Your signature)

(Your name)

(Date of resignation)”

Sample 7:

“Subject: Resignation letter 

Dear Mr. / Ms. <Surname>

Kindly accept this letter as notice of my resignation from my position as ABC. As I wish to be relieved by next month, till DDMMYY I will be working with your company.

It has been an amazing experience with you sir/ ma’am and the team over the last —– years. I have learned a lot from you all which I know will help me in the upcoming opportunities. Your organization is balanced for continued growth and I wish you success for the future. 

I would be happy to help you and provide guidance to recruit my replacement so that the system continues to function smoothly even after my exit. 

Thank you again for the opportunity and learning you provided. I wish you and your employees all the best and I look forward to staying in touch with you. 

You can email me anytime at or call me at ——-

Yours Sincerely, 


References “Applying for a Quit From Work”

Doyle, A. (2019, Oct.) Resignation Letter Example With Advance Notice. Retrieved from “Resignation Letter Templates” “Sample Resignation Letter – Notice Period Known” “Sample Resignation Letter – how to resign gracefully” “Here are two resignation letter samples for you to use”

Cochrane, A. (2020, Jan.) Resignation Letter Templates: How to Write a Resignation Letter in 2020 [With Samples]. Retrieved from

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