Sample resignation letter Kenya (7)

In this guide, we will see some Sample resignation letters Kenya. 

Sample resignation letter Kenya

A sample resignation letter in Kenya can be very useful and adapted to any job or career.

You may have considered until this point to leave your office or the place you work and never come back again because, like many employees, you may have been treated badly by your employer or someone at work or maybe you have other personal reasons to do so.

However, if you haven’t done it so far congratulations since it can take a lot of effort and self-control to do the opposite. 

Leaving the right way by writing a formal resignation letter speaks highly of you and your professionalism.

Your letter does not have to be lengthy and detailed, simply include the fact you are leaving them and when (last day of employment) keeping it brief and straight to the point.

In addition, consider the amount of time for the notice period according to your employment contract.

Also, you could thank your employer for the opportunity given and try to offer assistance during the transition period, while they find a replacement.

Tips for writing a resignation letter

  • Give your employer enough notice (i.e. 1 month or 2 weeks).
  • Make sure to include the date you plan to leave.
  • Thank your employer for the opportunity but be brief.
  • Offer assistance, when possible, during the transition period.
  • You don’t need to explain the reason why you are resigning but you could discuss it more in-depth with your boss.
  • Refrain from venting or criticizing your employer or colleagues.
  • Try to send a copy to your boss and your HR department.

Sample 1

Example from

“Your Name

Your Address

Your Town/City

Your Phone No.

Your Email







Dear Mr/Ms. Last name:

Please accept this letter as formal notification that I am leaving my position with XYZ company on January 7th, 2017.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the company and appreciate the support provided to me during my tenure with the company.

If I can be of any assistance during this transition, please let me know.


Your Signature

Your Name”

Sample 2

Example from

“Dear (Your Direct Reports Name & HR Manager),

I am hereby handing in my resignation letter effective immediately. I will serve the company until the 20th of December 2016 in accordance with the 30 day notice period as stipulated in my contract.

I am resigning because I have found a new opportunity and I am thankful for the time I served the company in my capacity as the Accounting Officer and for the skills and experience gained.

Kind regards,

James Mkubwa”

Sample 3

Example from

“Dear Mr. Omondi,

 I am writing to announce my resignation as a Communications Officer at XYZ Limited because of personal reasons.

This was not an easy decision to make but as you know, I recently had a child and would prefer to stay home. The last five years have been very rewarding. I have enjoyed working for you and managing a very successful team dedicated to creativity and great service provision.

Thank you for all the opportunities you have provided me.

My last working day will be 31/07/2017 (this may vary depending on the company policy and contract you had signed). I will ensure I wrap up all my duties and train my replacement during this time. Please let me know if there’s anything else I can do to aid during this transition.

I wish you and the company all the best. If I can be of any help during the transition, please don’t hesitate to ask.


Michelle Wanjiku”

Sample 4

Example from

“Full Name

Current relevant address

Country details

Official phone number

Official or personal email address

(The date you are handing in your letter)

Name of employer


Name of the company

Dear (insert the name of the recipient),

(1st paragraph) I write to submit my formal resignation notice from the Company. My last official day at work will be (insert relevant date), which is in two weeks’ time.

(2nd paragraph) This was a difficult decision for me to make. I am grateful for your support for the period that I have worked here at (insert company name). I value and treasure the constant training, remarkable experience as well as the knowledge I have gained (insert period that you have worked at the company). I am grateful for the great teamwork and management. 

(3rd paragraph) I am willing to help with the transition. Please let me know how I can be a part of it. I wish you and the team all the best as the company grows and expands.




Sample 5 (without a notice period)

Example from

“Janet Chebet

Communications Officer

P.O BOX 456-00100

Nairobi, Kenya

25th March 2015

Dear Mr ____,

Please accept this letter as formal notice of resignation from my position as Communications Officer with DEF Technologies. However, I regret that, due to circumstances beyond my control, I need to resign immediately.

I would like to thank you for providing me with the experience and skills which I have gained whilst working with such an outstanding organization and it is with regret that I must leave my position at this time.

Thank you for all your help and support and I wish you, the company and my colleagues all the best in the future. Should you require any additional information from me, do not hesitate to contact me.

Yours sincerely,

Janet Chebet”

Sample 6

Example from

Sample 7

Example from


(Company Name)


(City, State, Zip)

Dear (Supervisor name):

This letter is to notify you that I will be terminating my employment with (Company Name) effective (date). I have been offered a position in another organization and have decided to take this career opportunity.

I am grateful for the rewarding opportunity I have had at (Company Name), serving as (position), and especially working with you. My decision was not easy, but it is the right one for me as I advance toward fulfilling my goals.

I will focus my efforts until my ending date on assisting in wrapping up any outstanding projects and smoothly transitioning my responsibilities.



References “Best Sample Resignation Letter To Use in Kenya” “How To Write A Resignation Letter Plus Free Sample” “Sample resignation letter”

Mwikali, R. (2019, May.) How to write a resignation letter. Retrieved from “Best Resignation Letter Example Without a Notice Period”

Katwa, M. (2017, Mar.) How To Write A Resignation Letter Professionally. Retrieved from

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