Sample resignation letter in word (5)

In this guide, we will see Sample resignation letters in word doc (letter templates/resign letter) that you can use if you are thinking about leaving your job.

Sample resignation letter in word 

A sample resignation letter in Word is extremely useful because you can simply download the printable version, modify the information to fit your own personal circumstances, print, sign and deliver.

You may notice how the format is pretty much the same but the reasons to leave differ (i.e. new job opportunity, health reasons, etc.) and a strong resignation letter is not about how long is the letter but being brief (easy to read) and to the point where your employer has the main information about your intention to leave and when. 

Doesn’t really matter your career choice, you could be working as kitchen staff, construction worker or a manager at a store, it is normal that you would like to leave in the most professional and polite way possible by writing a good resignation letter.

Make sure your employer knows how thankful you are for the opportunity and give them an appropriate notice period.

For some companies and according to what it is stipulated in the contract the period notice can be 1 month (or more) and the standard or usual minimum amount would be 2 weeks’ notice.

Sample resignation letter in word 1: Heartfelt

Example from where you can download the Word Microsoft printable version:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from [Position Name] effective [Resignation Date].

This announcement comes with a heavy heart, as I have sincerely enjoyed my time at [Company Name]. With your guidance and mentorship, this position has been one of the most rewarding work experiences in my life. I will greatly miss my teammates and friends made in other departments. All this was possible due to the unique culture at [Company Name].

I am deeply appreciative of the numerous opportunities to build skills in numerous areas. I feel better prepared to face my next position’s challenges. I look forward to reconnecting in the future.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.


[Your Signature]

[Your Name]”

Sample resignation letter in word 2: personal reason/family

Example from where you can download the printable version:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective [Resignation Date].

I have been working with my partner to help them battle a chronic illness for some time now. Recently, their illness has begun to worsen and I will no longer be able to balance both my professional responsibilities and my duties as a partner. I am therefore resigning to take up full-time caregiver responsibilities.

I’m especially thankful for the tremendous amount of support you have shown my family and I during this time. I am personally thankful for the professional opportunities offered to me while at [Company Name].

Please let me know how I may be of assistance in training my replacement. I am here to help make the transition as smooth as possible for you and the team.


[Your Signature]

[Your Name]”

Sample resignation letter in word 3

Example from Click here to go to download the printable PDF and Word version:

“Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

August 6, 2016

Beverly Augustine


Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.



Kristine Balleck”

Sample resignation letter in word 4

Example from Click here to go to download the printable PDF and Word version:

“AJ Bergman

209 20th St NW

Grand Forks, MN, 56300

(407) 554-8922

February 16th, 2017

Tessa Mae

YMCA Family Center

211 Demers Ave

Grand Forks, MN, 56730

Dear Ms. Mae,

I, AJ Bergman, present to you this letter of resignation from my current position of children’s counselor at the YMCA Family Center, effective February 30th, 2017.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,


AJ Bergman”

Sample resignation letter in word 5

Example from, where you can go and download the Word document:

“[Your Name]

[Street Address]

[City, St Zip]

[Optional – Email Address]

[Today’s Date]

[Name of Recipient]




[City, St Zip]

Dear [Name of Recipient]:

[Begin your letter with a brief introduction containing positive statements.]

[State that you are leaving your position and the date you will be leaving.]

[Provide additional positive statements about your time with the company and any explanation you care to give. Note:  Avoid any kind of negative or personal attacks in your letter because it is standard practice for resignation letters to end up in personnel files.]

[Closing – Offer to help with the transition. Thank the individual or company for the opportunities and success you have had.]

Sincerely (or Respectfully Yours),

(Sign here for letters sent by mail or fax)

[Typed Name] 

[Title – if applicable]”

Sample resignation letter in word 6

Example from

“Tracy Pope

123 Anywhere Street

Somewhereville, Best State 88889

January 1, 2010

Mr. Ryan Francom

ABC Company

456 Somewhere Road

Best Town, Best State 88888

Dear Mr. Francom:

ABC Company has provided me with many wonderful opportunities to learn and grow professionally and personally. It is with difficulty that I submit my resignation from my position as Director of Marketing effective January 15, 2010.

Due to personal circumstances, we have chosen to relocate our family to the New York area which necessitates my leaving a position that I have enjoyed and loved the past 3 years.

I am thankful to ABC Company for the many wonderful opportunities and the great memories I will take with me. I would also like to thank you personally for the support over the years.

If I can be of any assistance during this transition, please do not hesitate to ask.



Tracy Pope


Sample resignation letter in word 7 (email)

Example from

“Subject: Your Name – Resignation

Dear Mr./Ms. Lastname,

I am writing today to submit my resignation from the evening front desk receptionist position, effective two weeks from today, (insert date). Thank you so much for the time you’ve allowed me to spend with the company.

I’ve learned a lot about the organization and how to work with both customers and the general public. It’s been a pleasure working with you and the rest of the administrative staff.

I have accepted a similar position with another company so that I can work daytime hours. If it would be helpful, I am happy to assist with the transition and train a replacement receptionist through my final day. If you have any questions, please let me know.


Your Name”

References “Life Situation Resignation Letter Samples” “Resignation Letters | Templates & Samples” “Letter of Resignation”

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