Sample resignation letter in Malaysia (6)

In this guide, we will see some Sample resignation letters in Malaysia (templates) and the basic format you need to consider when writing one on your own.

There are many examples in PDF or word doc format that you can simply download and modify to fit your needs.

Sample resignation letter in Malaysia

A sample resignation letter in Malaysia is very helpful if you have already discussed with your employer your decision to leave and you are ready to take the next step by submitting a formal resignation.

It could be that you have family reasons or matters to attend to or an emergency, it could be also that you want to go a step further in your education, a new job opportunity, or many other reasons that made you decide to leave your job.

Writing a resignation letter for the first time or after being working for your employer for a while can become quite scary but it doesn’t have to become a negative experience.

You could be a manager, secretary, computer attendant, security guard, or have any other job role, still, it is important to take the time to write a good resignation letter.

According to the Malaysian Government, “If an employee wishes to quit his / her job, the employee should refer to the notice of termination clause written in the contract of service that has been signed with the employer. If there is no service contract, the employee may refer to the Employment Act 1955 or seek advice at the nearest branch of the Department of Labour.”

Tips to write your resignation letter

Writing a formal resignation letter should take just a few minutes but it is important to consider including the following:

• Clearly state your intention to leave, include your notice period and the last day of employment. For some employers, it can be a 2-month notice, one month/30 days, or the standard two weeks/15-day notice.
• Thank your employer for the opportunity and how they have helped to develop your skill sets. 
• You can consider reflecting on both your personal and career growth by showing appreciation for the company (optional).
• Keep a professional, polite, and positive tone. In addition, there is no need to go into detail as of why you are resigning so keep it short and brief.
• Refrain from making any negative comments or criticism about the company, your boss or, colleagues.
• Offer assistance in the transition period, for instance, helping the trainee to learn the job duties and responsibilities.
• Use a polite outro and sign your letter.

Before you submit your resignation letter make sure you check your employment contract searching for your company’s termination policy and the contractual terms.

Sample 1

Example from thebalancecareers.com:

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Marketing Supervisor for the Smith Company, effective October 1, 20XX.

Thank you for the support and the opportunities that you have provided me during the last two years. I have truly enjoyed my tenure with [insert Name of Company], and am more than grateful for the encouragement you have given me in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition in order to facilitate the seamless passing of my responsibilities to my successor, please let me know. I would be glad to help however I can.

Sincerely,

Your Signature (hard copy letter)

Your Typed Name

Sample 2

Example from corporatefinanceinstitute.com:

“[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from The Company.  My last day will be January 19, 2018, two weeks from today.]

[Second paragraph: This was not an easy decision to make, and I appreciate your support over the course of my employment at The Company.  I truly value the experience, training, and knowledge I gained over the past 5 years. It has been a pleasure working with you and the team.

[Third paragraph: Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.]

Sincerely,

[Image of Signature]

[Your Name]”

Sample 3

Example from Learn.g2.com:

“YOUR NAME

YOUR ADDRESS

YOUR CITY, ZIP CODE

YOUR PHONE NUMBER

YOUR EMAIL

DATE

THEIR NAME

THEIR TITLE

THEIR COMPANY NAME

THEIR ADDRESS

THEIR CITY, ZIP CODE

Dear [SURNAME][BOSS NAME],

I am writing today to inform you of my formal resignation as [ROLE] at [COMPANY]

My final date of employment will be two weeks from today, [DATE].

Although I regret to leave [COMPANY], I’m excited about a new opportunity to further my career.

I wish the best for the company’s success upon my leave and will make myself available to train colleagues in preparation for the change.

I’m sincerely grateful for the opportunity I’ve had here at [COMPANY], the skills I have acquired, and the people I have had the chance to work with.

I’m happy to discuss any additional questions or concerns you may have regarding my resignation.

I will also wait for your decision on when to announce my departure with the rest of the team.

Sincerely,

[NAME]”

Sample 4

Example from training.com.au:

Even though the following example is from a resignation letter for Australia, keep in mind the format and the content since you can actually use it to fit your needs:

“Mr. Brown

Managing Director

Company Services Pty Ltd

1 Company Street

Sydney NSW 2000

18th September 2019

Dear [Manager’s Name],

I am writing this letter to inform you that I am resigning from my position as Operations Manager at [Company Name] Pty Ltd.

As per my contract of employment, I am giving you one month’s notice, and my final day of employment with the company will be on the 16th of October 2019.

I am leaving to pursue a career as a personal trainer as this has always been an ambition of mine.

I will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period. Please also note that I am prepared to assist with recruiting for and training my replacement prior to my leaving.

I would like to take this time to thank you for the opportunity to work for [Company Name] and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith

2 Home Road

Sydney NSW 2000”

Sample 5: relocation

Example from training.com.au:

“Mr Brown

Managing Director

Company Services Pty Ltd

1 Company Street

Sydney NSW 2000

18th September 2019

Dear [Manager’s Name],

It is with regret that I am writing to you to offer my resignation from my position as [Job Title] at [Company Name] Pty Ltd, with my last day of employment being 16th October 2019 in accordance with the notice period in my contract of employment.

I am relocating to Melbourne with my family, and in the absence of an internal transfer, I will be seeking employment in a similar role when we arrive. It would be greatly appreciated if you would provide me with a written reference to assist me with my transition.

Please also note that I am prepared to assist with recruiting for and training my replacement prior to my leaving, and will ensure that all my work is completed and/or in a position to be handed over to ensure a smooth transition period.

I would like to take this time to thank you for the opportunity to work for Company Services and wish you and the company all the best.

Should you require anything further, please do not hesitate to contact me.

Yours sincerely,

John Smith

2 Home Road

Sydney NSW 2000”

Sample 6

Example from best-job-interview.com:

“Ms. Jane Smith

Financial Director

XYZ Corporation

Address

City, State, Zip Code

Dear Ms. Smith (or first name if you have an informal relationship),

Please accept this as formal notice of my resignation from the position of Accountant at XYZ Corporation, effective two weeks from today. My last working day will be on January 31, 2020.

After much consideration, I have decided to accept another job offer. I feel it is time for a new challenge and this is a good opportunity to further my career goals.

Working for this company has been a wonderful experience. I feel privileged to have been part of such a professional team and will miss all my colleagues.

I appreciate both the professional and personal growth opportunities that have been provided to me during my time with the company. I would like to thank you in particular for all your advice and support. I hope that we will stay in touch as I begin this new chapter in my career.

I wish you and XYZ Corporation continued success in the future.

Sincerely

Susan Jones”

References 

Bgcmalaysia.com: “How to: Resign from your First Job without Burning Bridges in Malaysia”

Malaysia.gov.my: “Applying for a Quit From Work”

Corporatefinanceinstitute.com: “Resignation Letter”

Pinegar, G. (2018, Sept.) How to Write a Resignation Letter (and Stay Respectful). Retrieved from Learn.g2.com.

Cochrane, A. (2020, Jan.) Resignation Letter Templates: How to Write a Resignation Letter in 2020 [With Samples]. Retrieved from training.com.au.

Best-job-interview.com: “Sample Resignation Letter – how to resign gracefully”