Sample resignation letter government employee Philippines (5)

In this guide, we will see “sample resignation letter government employee Philippines”, some key points to consider and some templates you can use when writing your resignation letter.

Sample resignation letter government employee Philippines

A sample resignation letter for a government employee in the Philippines (i.e. public official)  like any other resignation letter should be kept brief, but the relationship employee-employer can be ended without just cause serving a written notice of at least 30 days in advance.

According to the Philippine Labor Laws, a text message or letter of resignation with an immediate effect (i.e. 24 hours or today) is not the proper way to resign. 

However, as indicated in ndvlaw.com, “Since the 30-day notice is for the employer’s benefit, he may waive such period. Thus, in Paredes vs. Feed the Children Philippines, Inc. (G.R. No. 184397, 9 September 2015), the Supreme Court elucidated that the rule requiring an employee to stay or complete the 30-day period prior to the effectivity of his resignation becomes discretionary on the part of management as an employee who intends to resign may be allowed a shorter period before his resignation becomes effective.”

Sample resignation letter government employee Philippines (5)

Moreover, if the 30-day notice is not provided by the employee, you can be held liable for damages to your employer since they didn’t have enough time to find and hire a replacement but there are specific scenarios (just causes) where you could resign your position with an immediate effect:

  • If there is a serious insult by the employer or their representative on the honor and person of the employee. 
  • If there is the inhuman and unbearable treatment accorded to the employee by the employer or his representative.
  • If there was a crime or offense committed by the employer or their representative against the employee or any of the immediate members of their family.
  • Other causes were analogous to any of the foregoing.

Sample resignation letter government employee Philippines. (Family reasons)

Example from documatica-forms.com:

“_________ ______, _______

John Doe

ABC

123 street

Dear Mr. Doe,

Please accept this letter as formal notice of my resignation from the position of Secretary.

I understand that my notice period is one month, but I would like to leave my position

earlier. Therefore, I would like to request that you waive this notice period and relieve

me of my duties on or before _______________. I hope this will allow you sufficient

time to find a replacement. If you would like, I am more than willing to provide training

and orientation to the newcomer.

For the past while, I have been dealing with an ongoing family situation which has

been time-consuming and stressful. Although I have successfully balanced work and

family throughout my past work for ABC, I have made the decision to focus my energy

full time on my family at this time.

I assure you that I will complete any outstanding projects and business affairs before

my departure and that I will do the best I can to facilitate a smooth transition.

It has been a great learning experience working as part of your team and I wish you

and ABC nothing but success in the future.

Sincerely,

Rebecca Jones”

Sample resignation letter government employee Philippines (unpaid wages)

Example from documatica-froms.com:

“_________ ______, _______

John Doe

ABC

123 street

Dear Mr. Doe,

Please accept this letter as formal notice of my resignation from the position of a senior executive.

I am offering you 30 days’ notice; my last day of work will be xxxx. I hope this will allow you sufficient time to find a replacement. If you would like, I

am more than willing to provide training and orientation to the newcomer.

I have appreciated the opportunity to work for ABC and I value the experience and

skills I have gained here. However, due to the issue of my past unpaid wages, I can

no longer afford to continue my duties here.

I assure you that I will complete any outstanding projects and business affairs before

my departure and that I will do the best I can to facilitate a smooth transition.

It has been a great learning experience working as part of your team and I wish you

and ABC nothing but success in the future.

Sincerely,

Rebecca Jones”

Sample resignation letter government employee Philippines (4 weeks’ notice/Personality Conflicts with a colleague)

Example from documatica-froms.com:

“_________ ______, _______

John Doe

ABC

123 street

Dear Mr. Doe,

Please accept this letter as formal notice of my resignation from the position of Sales Representative.

I am offering you more than a minimum of 4 weeks’ notice; my last day of work will be

xxxx. I hope this will allow you sufficient time to find a replacement. If you would like, I

am more than willing to provide training and orientation to the newcomer.

I have appreciated the opportunity to work for ABC and I value the experience and

skills I have gained here. However, I find that interactions with some of my colleagues

are causing me stress and are preventing me from completing my job duties to the

best of my abilities.

I assure you that I will complete any outstanding projects and business affairs before

my departure, and that I will do the best I can to facilitate a smooth transition.

It has been a great learning experience working as part of your team and I wish you

and ABC nothing but success in the future.

Sincerely,

Rebecca Jones”

Sample resignation letter government employee Philippines

Example from Jobstreet.com.ph:

“Juan C. Dela Cruz

17 E. Rodriguez Sr. Ave.

New Manila, Quezon City

jcdelacruz@gmail.com

February 16, 2018

Mr. Mark T. Nicolas

Chief Content Officer

Hobbes Feat. Articles Inc.

Robinsons Bldg., Pioneer St.

Mandaluyong City

Dear Mr. Nicolas:

This is to inform you that I am officially resigning from my position as Content Editor for the Hobbes Featured Articles Inc., effective March 16, 2018. I have decided to make use of my education background and pursue a career in journalism.

Thank you for the support and opportunities that you and the company have given me during my stay here. I have learned a lot and really enjoyed working with you and the rest of the team. I will always be grateful for the encouragement that I have received from you and the rest of Hobbes Featured Articles Inc.’s management in pursuing my professional and personal growth objectives.

If I can be of any assistance during this transition, please do not hesitate to ask.

Sincerely,

Juan”

Sample resignation letter government employee Philippines (Professional Growth)

Example from documatica-forms.com:

“_________ ______, _______

John Doe

ABC

123 street

Dear Mr. Doe,

Please accept this letter as formal notice of my resignation from the position of _______________.

As required by my employment contract, I am offering you a 1-month notice, and as such

my last day of work will be _______________. I hope this will allow you sufficient time

to find a replacement. If you would like, I am more than willing to provide training and

orientation to the newcomer.

I have appreciated the opportunity to work for ABC and I value the experience and

skills I have gained here. However, I find that I can’t achieve professional growth at ABC which is no longer allowing me to perform my role to the full extent of my abilities.

I assure you that I will complete any outstanding projects and business affairs before

my departure and that I will do the best I can to facilitate a smooth transition.

It has been a great learning experience working as part of your team and I wish you

and ABC nothing but success in the future.

Sincerely,

Rebecca Jones”

Sample resignation letter government employee Philippines (career change)

Example from documatica-forms.com:

“_________ ______, _______

John Doe

ABC

123 street

Dear Mr. Doe,

Please accept this letter as formal notice of my resignation from the position of

_______________.

As required by my employment contract, I am offering you 4 weeks notice, and as such

my last day of work will be _______________. I hope this will allow you sufficient time

to find a replacement. If you would like, I am more than willing to provide training and

orientation to the newcomer.

I have appreciated the opportunity to work for ABC and I value the experience and

skills I have gained here. However, I would like to focus on other projects and shift my career perspective. 

I assure you that I will complete any outstanding projects and business affairs before

my departure, and that I will do the best I can to facilitate a smooth transition.

It has been a great learning experience working as part of your team and I wish you

and ABC nothing but success in the future.

Sincerely,

Rebecca Jones”

Frequently Asked Questions (FAQs) about sample resignation letter government employee Philippines

How do I resign from the Government Philippines?

If you want to resign from the Government of the Philippines if you are government official: 

“Article 285 of Presidential Decree 442, as amended, otherwise known as the Labor Code of the Philippines, states that an employee may terminate without just cause the employee-employer relationship by serving a written notice on the employer at least one (1) month in advance (ndvlaw.com).”

How do you write an employee resignation letter?

If you want to write an employee resignation letter just make sure to be direct and straight to the point.

State your intention to leave within the first paragraph or the first sentence.

Keep it professional and avoid taking this opportunity to vent or to complain about your company or colleagues.

Talk to your supervisor or your HR department about the notice period and provide the specific date you are agreeing to work until.

Is 30 days notice required in the Philippines?

According to the Labor Code of the Philippines, an employee who wants to quit their job needs to provide at least 30 days’ notice (prior to the intended date of its effectiveness).

Can my employer refuse my resignation Philippines?

An employer won’t refuse your resignation but they can decide not to accept your withdrawal if you change your mind.

Other sample resignation letters

Below are some of the other resignation letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

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Resignation letter due to promotion
Resignation letter due to relocation
Resignation letter due to relocation after marriage
Resignation letter due to relocation of spouse
Resignation letter due to salary delay
Resignation letter due to school schedule

References 

Jostreet.com.ph: “How to write a resignation letter from your first job”

Ndvlaw.com: “How to Resign Properly in the Philippines”

Documatica-forms.com: “Philippines Resignation Letter”

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