In this guide, we will see some samples of resignation letters from a job and a few tips on what to include in your letter.
Sample resignation letter from job
A sample resignation letter from a job simply is a letter stating your formal intention to leave or quit your job.
This might be your first job and you need a job change or you have received a new job opportunity after 30-year employment, you have a low salary that doesn’t meet your financial needs, etc.
Whatever the reason might be, you may think it is important to leave on a positive note.
Moreover, you may have discussed with your boss your intention to leave and when, hopefully considering your employer’s notice period.
Even if you are leaving due to personal reasons, you could opt by writing a resignation letter that doesn’t actually disclose your reason for leaving but if you do, make sure you limit your reason to 1-2 sentences.
Here is the basic format and order you can follow when writing your letter:
- During the first sentence clearly state your intention to leave and your current job role.
- Include the last day you will work for your employer considering the notice period. For example, 1 month or even the standard 2 weeks’ notice (this will depend on your contract).
- Thank your employer for the opportunity and even highlight something you learned during the time you were employed.
- When possible, offer to assist in the transition period. For example, training your replacement.
- Include your personal information in case someone needs to get in touch with you for your HR department.
Sample resignation letter from job 1
Example from themuse.com:
“Dear Mr. Don Cohen,
Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.
Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.
I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.
I wish the company continued success, and I hope to stay in touch in the future.
Sample resignation letter from job 2
Example from themuse.com:
“Dear Ms. Fran Braden,
I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.
I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration, I’m excited to explore this new path in my career journey.
I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.
Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best and look forward to keeping in touch.
Sample resignation letter from job 3
Example from monster.co.uk:
“[Insert your name]
[Insert your Address]
[Insert Recipient name]
Dear [Insert manager’s name],
Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert Company].
As per the terms of my employment contract, I will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].
I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas, in particular, you would like me to focus on during my notice period, please let me know.
I hope that I can rely on you for a positive reference in the future.
[Insert your name]”
Sample resignation letter from job 4
Example from monster.com:
“ Roberta Jones
18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | firstname.lastname@example.org
Ms. Joyce Michaels
15 Main St.
Sometown, MA 55555
Please accept this letter as notice of my resignation from my position as a staff accountant. My last day of employment will be [date].
I received an offer to serve as a senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.
It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial, and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.
I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.
Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at email@example.com or call me at 555-555-5555.
Sample resignation letter from job 5
Example from resumegenius.com:
[1234 Street Address]
[City, State, Zip]
[1234 Street Address]
[City, State, Zip]
Dear [Supervisor’s Name],
I am writing to inform you of my resignation from [Position Name] at [Company Name], effective [Resignation Date]. I have decided to return to school to pursue an advanced degree.
While it has been a difficult decision for me to leave [Company Name], I feel that an advanced degree will allow me to deepen my understanding of the field and help my career prospects. I can’t thank you enough for providing tremendous support over these past few years. Because of your mentorship, I have discovered a passion that I will carry far into the future.
I’m especially thankful for the opportunity to build a professional network within our industry. Likewise, I sincerely hope that you and I can work together in the future.
Please let me know how I may be of assistance in training my replacement. I am here to help make the transition as smooth as possible for you and the team.
[Position Name] [Church Name]”
Sample resignation letter from job 6
Example from indeed.com:
553 Macadamia Lane
Madeira, CA 16385
August 15, 2019
Luis Rodriguez, Director of Sales
Atlantis Solutions, LLC.
90876 Business Loop Highway
Madeira, CA 16386
Dear Mr. Rodriguez:
I am writing to inform you that I am leaving Atlantis Solutions 28 days from the date of this
letter. While I’ve thoroughly enjoyed working on your team, several pressing personal
issues demand that I resign my position to focus on said issues. My final day will be
September 12, 2019.
I am very grateful for all the opportunities I’ve been given along the way. Please allow me
to do whatever is necessary to ensure a smooth transition after I move on. There are
several team members who I believe would be strong candidates for my position, or I
would be happy to help by contributing to finding an external replacement.
Once again, I’d like to thank you for the opportunity to be a part of Atlantis Solutions. I hope that we can stay in touch, and I wish all the best for you and Atlantis in the future.
Jennifer Chow (signature, hard copy letter)
Jennifer Chow (typed name)”
Other sample resignation letters
Below are some of the other resignation letters we curated.
If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.
Greenwald, E. (n.d.) How to Write a Resignation Letter (With Samples!). Retrieved from themuse.com.
Monster.co.uk: “Tips for writing a Standard resignation Letter”
Monster.com: “Sample resignation letter”
Resumegenius.com: “Return to School Sample”
Indeed.com: “Top Resignation Letter Samples for Personal Reasons”