Sample resignation letter for HR (+5 Samples)

In this blogpost, we will be displaying a variety of samples of “Resignation letter for HR”.

Writing a “Resignation letter for HR”

When you are writing a resignation letter for HR, you can include details like the following.

  • You can clearly mention your last working day and if you are completing a notice period
  • You can then state the actual reason of your departure from the company in a polite and professional manner
  • You can finally express your thanks to the management for giving you the opportunity

Sample 1: “Resignation letter for HR”

Date: _________


The HR Manager,

Company Name_______


City & State:__________

Pin code__________

 Dear Sir/Madam,

With regret I would like to inform you about my resignation from my current role of Manager – Administration & General Affairs from (Mention Company Name) in order to pursue an opportunity outside.

This was not a very easy decision for me and after having deep thought over it for quite some time, now I decided that it would probably be a good move for me to pursue for my career growth.

It has really been a rewarding experience for me with (mention Company Name) from various perspectives and I have thoroughly enjoyed my stint in this organization. I will put my best possible effort to extend all the help and assistance for a smooth hand over.

I would like to put my last working day as 18th September and would request you to please relieve me from my duties by date (______) and clearing my accounts accordingly please.

Thanks and Regards,

(Employee Name & Designation)

Employee ID

Contact Details 

Sample 2: “Resignation letter for HR”

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email



HR Manager



City, State Zip Code

Dear Mr./Ms. Last Name:

I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature (hard copy letter)

Your Typed Name

Sample 3: “Resignation letter for HR”

Dear Ms. Fran Braden,

I’m writing to give my formal notice that I’ll be leaving my role as Office Manager for Larry and Keets Financial Partners on July 31.

I’ve recently received an offer to serve as an executive assistant at a small startup, and after careful consideration I’m excited to explore this new path in my career journey. I’m incredibly grateful for the opportunities I’ve been provided working on the Operations team for the past four years. It’s been a wonderful experience to work for such a great company and help in solving Larry and Keets’ mission to provide better financial support for older employees.

Please let me know if I can be of any assistance during this transition. Thank you for all your guidance. I wish you all the best, and look forward to keeping in touch.


George Lin

Sample 4: “Resignation letter for HR”

Manny George

Assistant Sales Manager

LeBronx Properties Limited

45 Mayfair Street, New Plymouth

Oklahoma 06554

June 9, 2022

Dear Patrick,

I am writing this letter to notify you formally that I am resigning from my position as assistant sales manager of LeBronx Properties Limited, effective July 23.

I appreciate the opportunity for professional growth you provided during my time at LeBronx Properties Limited. Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.


Manny George

Sample 5: “Resignation letter for HR”

[Current date] 

Dear [HR Manager’s name], 

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date]. 

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement. 

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.


[Your signature and printed name]

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.
If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter for a graphic designer

Sample resignation letter for first job

Sample resignation letter for fire department

Frequently asked questions: “Sample resignation letter for HR”

Do you give the resignation letter to HR or manager?

You can give the resignation letter to the HR as well as your immediate manager. This will not only communicate your intentions but also let the HR department know that they will need to find a replacement for your position.

Should I talk to HR before resigning?

Yes, you should talk to HR before resigning as they can help you understand the consequences of your resignation in a clearer manner. They may also help in solving conflicts that are making you resign in the first place.

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