Sample resignation letter for an HR officer (+5 Samples)

In this article, we will be displaying a number of samples of “Resignation letters for an HR officer”.

Writing a “Resignation letter for an HR officer”

When you are writing a resignation letter for an HR officer, you will need to keep a few factors in mind.

  • You will first need to mention that you are planning to leave the organization and mention your last working day
  • You can then express the reason for your departure from the organization in a polite and professional manner
  • You can finally indicate that you are willing to help in any manner during the transition process

Sample 1:

Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {HR officer}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee being taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands-on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavors.


{Your Name}

Sample 2:

Dear Mr. Simpson,

I am providing this letter to let you know that I am resigning my position as part of Turkel and Schmidt. I wish to pursue other options within the field and know that I must make a change in order to professionally grow. As it will take some time to locate a new job, I am providing three weeks of notice with my final expected date of employment being June 1.

My future will be bright using all I learned as part of my time with this company and I hope you accept my appreciation for that advancement. I hope, too, that I can adequately convey my appreciation to the wonderful coworkers I have enjoyed the support of for so long.

As it always is, such a transition is difficult for our whole team. I am hoping I have some insight at this point into what can make things easier for everyone involved. If you know of any tips, tricks or guidance I can provide, please do not hesitate to reach out to me now or after I have left the company, at email of or by telephone at 000-000-0000.


Annabelle Jones

Sample 3:

Caroline Maxwell

363 Suncoast Drive

Seminole, FL 33701


July 15, 2022

Jameis Hitchcock


Smith Agency

1616 Florida Road

Tampa, FL 33802

Dear Mr. Hitchcock,

I would like to inform you that I am resigning from my position as HR officer for the Smith Agency, effective July 29.

Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company. If I can be of any help during this transition, please let me know.


Signature (hard copy letter)

Caroline Maxwell

Sample 4:

Subject Line: Resignation – John Taggart

Dear Ms. Caldwell,

I’m writing to inform you that I am resigning from my position as HR officer for Acme Corporation, effective November 1. I am grateful for the opportunity to learn from you and the team. Thank you for your support, mentorship, and guidance over the past two years. If I can be of any assistance during the transition, please let me know.

Best regards,

John Taggart


Sample 5:


(Mr/Ms. Followed by the name of the HR person)

(Designation of the person)

(Name of the Company)


Subject-Resignation letter

Dear [your reporting manager’s name],

Kindly accept this letter as a formal notification of my resignation from the position of HR officer with [company name]. I will be leaving my position due to unavoidable personal reasons that must be attended to immediately.

My last working day will be [DD/MM/YY]. I promise to wrap up my tasks and train my replacement during this time. Kindly let me know if there’s anything else I can do to aid you during the transition.

I wish the company continued success, and hope to stay in touch in the future.


(Name of the employee)



Frequently asked questions:

How do I write a resignation letter to HR?

You can write a resignation letter to HR by mentioning your last working day and expressing the reason for your departure from the organization. In addition to this, you can also express your gratitude to the organization for the opportunities that you have enjoyed in your tenure.

Can I resign immediately?

Yes, you can resign immediately by writing a resignation letter mentioning the same. However, the management may encourage you to complete a notice period before your departure.

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