Sample resignation letter for an encoder (+5 Samples)

In this article, we will be showing you different samples of “Resignation letter for an encoder”.

Writing a “Resignation letter for an encoder”

When you are writing a resignation letter for an encoder, you will need to consider a few points.

  • You will first need to state the actual reason of your departure in a polite and professional manner
  • You can then mention your last working day and if you will be completing a notice period
  • Finally, you will need to express your gratitude to the organization for giving you the opportunity of working

Sample 1:

City, State, Zip Code

Cell: 000-000-0000

Dear Ms. Katz,

Please accept this letter as my resignation from my encoder position with ABC Archives, Inc. My final day of work will be June 28, 2022. I have recently accepted a customer service position with another company, as I believe it suits my friendly and outgoing personality in a more favorable way than solitary data entry work.

I have enjoyed my time here, however, and my co-workers have been nothing but helpful and kind. Thank you for the opportunity. I simply miss working among and interacting with customers on a daily basis.

I will be sure to complete all of my projects before my last day of work and will clear my work area of my belongings. Please let me know if there is anything else I can to do help. You can reach me at 000-000-0000 or should you need to be in touch.


Jerry Montgomery

Sample 2:

[Your Name]

[Your Address]

[City, Provincial Abbreviation, Postal Code]


[Supervisor’s name]

[Name of the Company]


[City, Provincial Abbreviation, Postal Code]

Dear [Supervisor’s Name]:

Please accept this letter as a formal notice of my resignation from my position as [Encoder] with [Name of Company]. My last working day will be [Month, Day, Year]. It is my intention to complete all of the shifts scheduled for me during this period.

I would like to use this opportunity to thank you for the mentorship and support you have provided me while working here at [Name of Company]. I wish you and the organization continued success.


[Your Name]

Sample 3:

2 July, 2022

Mr. Oliver Smith


Mr. Noah Jones

Department Manager

XYZ Corporation


Dear Mr. Jones,

I wish to inform you of my decision to resign as Encoder.

As per my employment contract, I am giving the company two (2) weeks’ notice. My last day of work shall be on 30 July 2022. I regret any inconvenience my resignation may cause the company. I would like to extend my sincere and heartfelt appreciation for the experience and time spent working with you, management and the rest of the team. 

I wish XYZ Company continued success in the years ahead.

Thank you very much.

Yours sincerely,

Oliver Smith

Sample 4:

Employee’s name:

Designation in company:

Contact number:

Email address:



Employer’s name:

Designation in company:

Company name:

Department info:

Dear (Recipient’s name),

I am really sorry and deeply hurt to inform you that I have decided to leave this job and move to my hometown so that I can spend time with my family and find a job there.

You can’t understand what kind of pain I went through to decide and to make the final decision about leaving this company and especially you. I have worked at this company for only 1 year and I know this is not enough time to make any kind of statements but you should know that this was not my first job and now that I have worked with you, I just want to say that the 15 years I have spent in different companies with different employers, the last year that I worked with you is the most important and best time of my life. I am not say this because of the experience and skills that you helped me to learn on this job but it’s because of your kind and polite behavior towards the employees.

In my entire professional career, I never felt working with a brother as I felt working with you because of your forgiveness towards our mistakes and your gratitude towards the coworkers even with the office boy and janitor.

I am leaving this city as well to return to my hometown as I have found a similar job there and I am not planning to come back any time soon but still I wish I will take some time out and visit here so that we can meet and share some thoughts together.

Yours sincere,

Employee’s name:

Sample 5:

Ms Jane Smith


XYZ Corporation


City, State, Zip Code

Dear Ms Smith (or first name if you have an informal relationship),

Please accept this as formal notice of my resignation from the position of Encoder at XYZ Corporation, effective two weeks from today. My last working day will be Month Day Year. After much consideration I have decided to accept another job offer. I feel it is time for a new challenge and this is a good opportunity to further my career goals. Working for this company has been a wonderful experience. I feel privileged to have been part of such a professional team and will miss all my colleagues.

I appreciate both the professional and personal growth opportunities that have been provided to me during my time with the company. I would like to thank you in particular for all your advice and support. I hope that we will stay in touch as I begin this new chapter in my career.

I wish you and XYZ Corporation continued success in the future.


Susan Jones

Frequently asked questions:

What do you say in a verbal resignation?

In a verbal resignation, you will need to say that you are intending to resign for a particular reason in a polite and professional manner. You can follow this up with a resignation letter where you can express your gratitude to the organization.

What day of the week is best to resign?

The best day of the week to resign is definitely on a Friday so that the management has enough time to think about your decision and can start your exiting formalities from Monday.

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