Sample resignation letter for a volunteer organization (+5 Samples)

In this brief article, we will be listing several samples of “Resignation letters for a volunteer organization”.

Writing a “Resignation letter for a volunteer organization”

While writing a resignation letter for a volunteer organization, you will need to consider a few points.

  • You will first and foremost need to state your last working day at the organization
  • You can then mention the actual reason for your departure from the organization in a polite and professional manner
  • You can then express your gratitude to the organization for giving you the opportunity of volunteering
  • If you wish to, you can also highlight certain positive experiences that you enjoyed in your tenure

Sample 1:

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Lastname:

I have thoroughly enjoyed volunteering at ZBD Community Hospital, but I wanted to let you know that I do not plan on continuing to volunteer during the summer.

Due to my acceptance into a local track and field summer program, I won’t be able to commit to the necessary hours that are needed at the hospital. However, I would appreciate the opportunity to return to my position in the fall if possible. I am sorry if this causes any inconvenience.

Please let me know if I can return to volunteering during the school year.

Again, I appreciate the opportunity you have provided me. I learned a lot, and thoroughly enjoyed the experience as well.



Your Typed Name

Sample 2:

Junot Benzema

City Glass Museum

5678 1st Ave.

Dade City, Florida 33523

June 1, 2022

Dear Mr. Benzema,

I am writing to let you know that I will be resigning from my position as volunteer docent at City Glass Museum. My resignation is effective two weeks from this date.

I have thoroughly enjoyed my three years volunteering with this organization. I appreciate the warm friendships with like-minded artists and the opportunity to share our passion for this art form with the public. I especially enjoyed volunteering during the annual Christmas Fair, which allowed me to showcase some of my own work.

I am sad to leave this organization, but I look forward to this new chapter in my life: pursuing a master’s degree. I will continue to follow the museum’s progress on social media and plan to attend as many events as possible. I will also be available to volunteer occasionally during school holidays and semester breaks. You can contact me at 334-768-9355 or

Thank you again for three wonderful years, and I look forward to following the museum’s progress.


Malaika Banerjee

Sample 3:

Dear Ms. Olson,

I wanted to personally inform you that I will be resigning from my volunteer position at ABC Community Services. I have recently been presented with a job offer that will help me reach my career goals and I have decided to accept it. The hours of the job would conflict with my volunteering at ABC Community Services, necessitating my resignation. My last day at ABC Community Services will be June 15, 2022, so this letter must serve as my two weeks’ notice.

I may be available on some evenings and weekends throughout the rest of the year and would be delighted to continue volunteering occasionally if I can be notified a few days in advance. My telephone number is (555)-555-5555 and my email address is [email] I hope I can look forward to hearing from you and getting a few hours in occasionally.

I apologize for any inconvenience my resignation may cause to you or ABC Community Services and hope that in my last two weeks I can do whatever is needed to make the transition a smooth one. I am grateful for the wonderful experience I have had volunteering at ABC Community Services and appreciate everything I have learned. Thank you for your understanding.

Yours sincerely,

Bethany M. Porter

ABC Community Services Volunteer

Sample 4:

John Smith


123 Road, St., New York NY 11121

June 1st, 2022

Company Inc.

Sarah Doe

Senior Management

123 Business Road, New York NY 11121

Dear John —

I’m writing this letter as my formal letter of resignation. I want to thank you for this opportunity and the opportunity to be able to work with these underprivileged children. This has been able to advance my career and personal growth on so many levels. I’m very fortunate to have had the opportunity to work with you. And this volunteer work will serve me well in my future, as something I can point to as part of my resume.

I’m resigning for personal reasons and to better pursue my career.

We have decided on the effective date of resignation being two weeks from day.



Sample 5:

Subject: [Your Name] Resignation

Dear [Employer/Coordinator X],

With great regret, I render my resignation from [volunteer position], effective from next month.

I just got admitted into the Massachusetts Institute of Technology. The attendant school schedule has been such that I cannot continue to manage my volunteering duties effectively for the organization’s proper operation. I will be resigning altogether on [Specific Date].

Thank you for the experience and skills you imparted in me for over three years; I will always have the best wishes for the organization and its management and staff.

Sincerely yours,

Frequently asked questions:

Are volunteers classed as staff?

No, volunteers are not classed as staff and therefore do not enjoy certain perks and incentives that full-time employees can. Instead of a job description, volunteers work as per a role description.

Does volunteering count as employment reference?

Yes, volunteering counts as employment reference. The main difference between a volunteer position and an employee position is that the latter is paid while the former is unpaid.

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