Sample resignation letter for a company employee (+5 Samples)

In this post, we will be showing you various samples of “Resignation letters for a company employee”.

Writing a “Resignation letter for a company employee”

When you are writing a resignation letter for a company employee, you need to remember a few things.

  • You will need to firstly express your gratitude to the management for giving you the opportunity of working there
  • You can then mention your last working day at the company and if there are any outstanding projects or tasks that you need to complete
  • Next, you can indicate the actual reason for your departure from the company in a polite and professional manner

Sample 1: “Resignation letter for a company employee”

Subject Line: Resignation – John Taggart

Dear Ms. Caldwell,

I’m writing to inform you that I am resigning from my position as administrative assistant for Acme Corporation, effective July 1.

I am grateful for the opportunity to learn from you and the team. Thank you for your support, mentorship, and guidance over the past two years.

If I can be of any assistance during the transition, please let me know.

Best regards,

John Taggart



Sample 2: “Resignation letter for a company employee”

Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

June 6, 2022

Beverly Augustine


Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be June 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.



Kristine Balleck

Sample 3: “Resignation letter for a company employee”

AJ Bergman

209 20th St NW

Grand Forks, MN, 56300

(407) 554-8922

June 16th, 2022

Tessa Mae

YMCA Family Center

211 Demers Ave

Grand Forks, MN, 56730

Dear Ms. Mae,

I, AJ Bergman, present to you this letter of resignation from my current position of children’s counselor at the YMCA Family Center, effective June 30th, 2022.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,


AJ Bergman

Sample 4: “Resignation letter for a company employee”

[Current date] 

Dear [Supervisor’s name], 

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date]. 

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement. 

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.


[Your signature and printed name]

Sample 5: “Resignation letter for a company employee”

Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, June 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.


Anne Acharya

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Sample resignation letter for dental assistant

Sample resignation letter for a customer assistant

Sample resignation letter for a company secretary

Frequently asked questions: “Sample resignation letter for a company employee”

How do I write a letter of resignation for my company?

You can write a letter of resignation for your company by first expressing your thanks and then indicating your last working day. You can then mention the various open tasks under your name before stating the actual reason for your departure. You can end the letter by thanking them once again for the opportunity.

Can an employer refuse immediate resignation?

No, an employer cannot refuse immediate resignation. However, they may try to keep you for a longer time or at least have you complete a notice period until they find a replacement.

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