Sample resignation letter executive (7)

In this guide, we will see how to write a resignation letter if you have an executive position and some Sample resignation letter executive templates you can use.

Sample resignation letter executive

A sample resignation letter executive is useful when you need to inform your employer or the company through your boss/manager that you are quitting or leaving your job as an executive director (director resignation), sales executive, account executive, or even managing director position. 

Just as you had to write a cover letter when you apply for a job, it is important to consider writing a professional resignation letter when leaving.

This will be helpful in the future if you need a reference from the company or your manager so you can apply in the future to other companies.

Here are some letter templates you can use and adjust to your convenience when you are writing your letter.

Letter format

If you decide you want to write your own resignation letter, here are some tips on what to include:

  • State clearly the fact that you are resigning.
  • Include the date of the last day of employment giving at least a 2 weeks’ notice (check your employment contract).
  • Thank your employer for the opportunity.
  • Offer additional assistance in the transition process (when possible).
  • Close on a warm note and sign it.

Your first paragraph should include your position and the name of the company, followed by your intention to resign from your current job role.

The next paragraph should reflect the positive aspects of the job or what you have appreciated while working for them.

If you feel comfortable, you can also include the reason why you are leaving and the last day of employment (considering the notice period).

The third paragraph can include your “offer” to help in the transition, your willingness to make it easier.

Include your personal contact information if they have any questions and close your letter.

Sample 1

Example from

“January 15, 2018

Ms. Margaret Manager

Chief Executive Officer

Acme Company

456 Main Street

Huntington, NY 12345

Dear Ms. Manager,

I am writing to notify you that I am resigning from my position as a Customer Service Manager with Acme Company. My last day of employment will be February 1.

I appreciate the opportunities I have been given during my time with your company, as well as your professional guidance and support.

I wish you and the company the best of success in the future.

If I can assist with the transition to my successor, please do let me know.

Very sincerely,

Signature (hard copy letter)

Jill Employee”

Sample 2

Example from

“Dear Mr. Caldwell,

This letter is to inform you of my upcoming resignation from my position as executive director at Smith Communications. I am resigning due to personal reasons, and the effective date of my resignation will be July 15, 2014, so please accept this letter as my official two weeks’ notice. I truly regret any inconvenience this may cause to you or Smith Communications and wish to do all in my power to make this transition go smoothly.

During my final two weeks at Smith Communications, I will be pleased to either transfer responsibility where appropriate or train a replacement for my position. I will also personally notify the rest of the team of my intentions. If any further discussion is needed in regards to these points, please call me at (555)-555-5555 or email me at [email] I look forward to hearing from you.

I am grateful for the valuable experience and opportunities I have gained during my time at Smith Communications and feel confident that they will help me to achieve success in all of my future endeavors. I wish you, the rest of the staff and Smith Communications every success and hope that our paths may cross again some day. Thank you for your understanding in this matter.

Yours sincerely,

William Jones

William G. Jones

Executive Director

Smith Communications”

Sample 3 (executive assistant)

Example from


100 Broadway Lane, New Parkland, CA, 91010

Cell: (555) 987-1234

Dear Ms. Montgomery,

Please accept this letter as my official resignation from my position as an executive secretary at Ward Manufacturing. My final day of employment will be May 30, 2015. I have made the decision to return to college to pursue a degree in business and will need to focus on my studies.

I have truly enjoyed the past few years of working here. The staff is a joy, and my job is interesting. Thank you so much for the experience. It is here that I developed an interest in the business world.

I have every intention of continuing to give my all during my final days of employment. I will finish every outstanding assignment and am more than willing to pitch in where needed. Please don’t hesitate to let me know what needs to be done. You can reach me at (555) 987-1234.


Karen Donnelly”

Sample 4

Example from

“Your Name

Current Job Title

Current Organization


City, State, Zip Code

Your Email

Date of Resignation

Dear Mr./Ms./Mrs. [Last Name]:

I would like to inform you that I am resigning from my position as X for Company A, effective December 21.

I appreciate the opportunities for professional development that you have provided me over the past two years. I have enjoyed my tenure at Company A, and in particular, feel honored to have been a part of such a supportive team.

If I can be of any help during this transition, please let me know. I am available to help train my replacement and will ensure all my reports are updated before my last day of work.

Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.


Your Signature [hard copy letter]

[Your Typed Name]”

Sample 5

Example from

“Dear Mr./Ms. Last Name:

Please accept this letter of resignation from my position as content creator at Company Y. My last day of employment will be June 1.

It has been a pleasure working with you and the team for the past two years. In particular, I’ve enjoyed tackling extensive copywriting projects as the business has grown. I’m very appreciative of the opportunities to develop my skills in the field and want to thank you for all your guidance and insight. I wish your company much success.

Please let me know if you need any assistance with the transition.



Sample 6 (and senior leaders)

Example from

“Name of your manager / HR representative],

I am officially resigning as [current job title] of [current company], effective [future date, or “immediately”].

1. terms of resignation

Work as this company’s [job title] has been a great pleasure of mine, and my decision to resign was not made lightly. I have the utmost respect for the teams and individuals whom I’ve worked with over the last [length of employment], and it’s my pleasure to call everyone here my colleagues. 

Starting [date of new employment], I will be helping [new employer] [specific short-term goals] as the company’s [new job title], and I’m excited to apply my experiences here to this new journey.

2. terms of transition

I personally elect [potential colleague to replace you] to take my seat as [current job title]. Working with him/her, he/she has been crucial to the growth of our [department, business unit, or simply “business”], and I trust he/she would continue to help [company name] thrive in my place.

This person has not yet been notified, and I leave it to your discretion if you choose to move him/her into this role during my departure.

In the meantime, I’m currently in the process of assigning [project 1], [project 2], and [project 3] to the rest of my team, and expect to complete [project 4] before my official departure. Happy to discuss this transition in person if necessary. 

Thank you for your understanding.

[Your name]”


Doyle, A. (2019, May) Professional Resignation Letter Example. Retrieved from “Executive Resignation Letter” “Executive Assistant Resignation Letter”

Forsey, C. (n.d.) How to Write a Professional Resignation Letter [Samples + Templates]. Retrieved from

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