Sample resignation letter employee (7)

Sample resignation letter employee

In this guide, we will see some “Sample resignation letter employee” examples.

Sample resignation letter employee

A sample resignation letter as an employee is useful when you are thinking about leaving or quit your job.

It is important to put in writing your intention to leave and hand it to your boss, manager, or HR department. 

Just like you probably had to write your cover letter and resume, writing a resignation letter with at least two weeks notice period is a professional and polite way to end your employment agreement.

Here we will see some letter templates you can consider using when writing your own letter.

Sample resignation letter employee (7)
  1. Sample resignation letter employee (formal resignation)

Example from resumegenius.com:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from my position as [Position Name] at [Company Name], effective two weeks from today, [Current Date].

I appreciate the opportunities for growth and development you have provided during my tenure. Thank you for your guidance and support.

Please let me know how I can be of help during the transition. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]

[Your Name]”

  1. Sample resignation letter employee (two weeks notice)

Example from resumegenius.com:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept the letter as my formal resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date].

During my time at [Company Name], I have been fortunate for the opportunity to grow and learn more about [Industry Name]. Your guidance and support have prepared me well for the future.

I hope that we will have opportunities to collaborate in the future.

Please let me know how I can be of help during the transition. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]

[Your Name]”

Sample resignation letter employee (7)
  1. Sample resignation letter employee

Example from eforms.com:

“Tammy Beretti

390 Mountain View Dr

Brigham City, UT, 84302

(435) 537-0209

tammytwoshoes@example.com

March 19, 2017

Amber Greene

Front Desk Supervisor, Hampton Inn

40 N Main St

Brigham City, UT, 84535

Dear Mrs. Greene,

Please accept my formal resignation as a front desk agent at the Hampton Inn. I would prefer to leave at the end of the week but I can be available for the next two weeks, until the 2nd of April, if necessary.

I want to thank you for the opportunities you and the hotel have given me. It’s been a very positive working environment and I have made good friends during my time here.

I am more than happy to train a new front desk agent while I carry out the remainder of my employment.

Sincerely,

[Signature]

Tammy Baretti”

  1. Sample resignation letter employee

Example from eforms.com:

“AJ Bergman

209 20th St NW

Grand Forks, MN, 56300

(407) 554-8922

February 16th, 2017

Tessa Mae

YMCA Family Center

211 Demers Ave

Grand Forks, MN, 56730

Dear Ms. Mae,

I, AJ Bergman, present to you this letter of resignation from my current position of children’s counselor at the YMCA Family Center, effective February 30th, 2017.

I would like to take this opportunity to thank you for the years of enjoyable and fulfilling employment. I have learned a lot during my time here and will be leaving with many great experiences and fond memories.

I would be happy to help find a replacement and train them, as I know this is somewhat short notice and out of the blue. I hope you realize my quitting is in no way a reflection of your ability to manage, but I must move on for personal reasons.

Best regards,

[Signature]

AJ Bergman”

Sample resignation letter employee (7)
  1. Sample resignation letter employee

Example from eforms.com:

“Kristine Balleck

55 W Church St

Orlando, FL, 32801

(407) 554-8922

August 6, 2016

Beverly Augustine

Supervisor

Beardall Senior Center

80 South Delaney Avenue

Orlando, FL, 32422

Dear Mrs. Augustine,

I must regretfully inform you of my resignation from the Beardall Senior Center. My last day will be August 20th.

Working at the Senior Center has been one of my favorite jobs I’ve had and I couldn’t have asked for a better group of people to work alongside. Thank you for being so understanding about my family situation and constructing a schedule that allows me to be home for my children as much as possible.

I hope you don’t have any issues in finding a replacement. I’m sure you won’t as you are an excellent supervisor and a wonderful person.

If there’s anything I can do to help, please let me know.

Sincerely,

[Signature]

Kristine Balleck”

  1. Sample resignation letter employee

“Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,

Anne Acharya”

Sample resignation letter employee (7)
  1. Sample resignation letter employee

Example from corporatefinanceinstitute.com:

“[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from The Company.  My last day will be January 19, 2018, two weeks from today.]

[Second paragraph: This was not an easy decision to make, and I appreciate your support over the course of my employment at The Company.  I truly value the experience, training, and knowledge I gained over the past 5 years. It has been a pleasure working with you and the team.

[Third paragraph: Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.]

Sincerely,

[Image of Signature]

[Your Name]”

Frequently Asked Questions (FAQs) about Sample resignation letter employee

How do you write an employee resignation letter?

If you want to write an employee resignation letter, make sure you keep it brief and straight to the point, also within the first paragraph state the intention for leaving, keep it professional without using this opportunity to complain, insult or criticize your employer or colleagues.

Include your last day of employment and offer assistance with the transition process. 

How do I write a letter of resignation to HR?

If you need to write a letter of resignation to your HR manager, make sure you include the date you are writing the letter on, your detailed information, and the information from your recipient (i.e. the name of your HR manager).

List the last day of employment, thank your employer for the opportunity, list the next steps or important information, and close your letter.

How do you accept an employee resignation?

If you need to accept an employee’s resignation, make sure you state a preliminary acknowledgment, respond by using a formal business letter, and state the acceptance.

Show some compassion and understanding, inviting the employee to keep in touch.

How do I write a simple resignation letter?

If you want to write a simple resignation letter make sure to include:

– A statement with your intention to leave your job.

– Your name, the name of your company, and the name of your staff position.

– The date of your last day on your job.

– Thank your employer for the opportunity and for hiring you.

– If you want, you can include some highlights of your time there.

– Offer help with the transition (i.e. training your replacement).

Can you resign by email?

Yes, you can resign by email even though it is recommended always to resign in person.

However, if your circumstances won’t allow you to then, make sure you include in the subject line the word “resignation” and your name, state the intention to leave your job, 

Other sample resignation letters

Below are some of the other resignation letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

sample resignation letter ms word
Sample resignation letter new job
Sample resignation letter new opportunity
Sample resignation letter NHS
Sample resignation letter no notice
Sample resignation letter nurse practitioner
Sample resignation letter NZ

References 

Greenawald, E. (n.d.) How to Write a Resignation Letter (With Samples!). Retrieved themuse.com.

Resumegenius.com: “Resignation Letter Samples”

Eforms.com: “Resignation Letters | Templates & Samples”

Corporatefinanceinstitute.com: “Resignation Letter”

Daniela Paez

Daniela Paez is a Clinical Psychologist with an MSc. In Clinical Neuropsychology from Bangor University. She has vast experience in working with children with disabilities, adolescents and their families, in extreme conditions of poverty and vulnerability. Additionally, she owns a private practice where she provides neuropsychological evaluation for children and adults, and treatment for mood disorders, anxiety, couple therapy, among other conditions.