Sample resignation letter email (6)

In this guide we will see “Sample resignation letters by email” and some useful examples that are available to you if you decide to use one of the templates or just write your own. 

Sample resignation letter email (letter template)

A sample resignation letter email becomes useful if an employee wants to quit their job by informing their manager through an email when it is not possible to deliver a formal resignation letter in person.

When leaving, make sure to:

• Give at least a two weeks’ notice period. This is considered the standard notice period but check your employment agreement to see if there is more information about your notice period.
• Include the date you are planning on leaving. In your email include the last day you plan on working for your current employer. 
• Use a clear subject line. For instance “Resignation – Andrew Smith”, so your employer knows right away what your message refers to.
• Avoid going into detail or being rude. It is not necessary to go into details about why you are leaving so you can include it or not within your email. In addition, make sure you don’t burn any bridges by being rude or being negative about your time working for the company.
• Express your gratitude. This will help maintain a good relationship with your employer and can help you with future references for future employment opportunities.
• Offer to assist with the transition. For example, you can offer your help in training your replacement.

Resignation email tips

• Always check your employment contract first to avoid incurring in a breach of your contract by not considering the notice period.
• Include your electronic signature when possible.
• Print your email and keep a copy for your personal records, avoiding any inconveniences that may arise in the future.
• Ask the recipient of your email to email you back with the confirmation they have received your email. If they do not reply, try to send a follow-up email to ensure they have received and read your email.

1. Sample resignation letter email

Example from thebalancecareers.com:

“Email Subject Line: Resignation – Your Name

Salutation

Dear Mr./Ms. Last Name (or another form of address your employer prefers)

First Paragraph

Begin your email by clearly stating that you are resigning and include the date when your resignation is effective. You might very briefly explain why you are resigning as well. For example, you might state that you are leaving for personal reasons, you are returning to school, or you have decided to change your career path. Don’t go into detail if you have a new job, however.

Second Paragraph

This (optional) section of your resignation email message should thank your employer for the opportunities you have had while employed by the company.

Third Paragraph

In this section (also optional), offer to assist with the transition. You might offer something specific, such as training a new employee or offering to be available via email for a week or two after you leave. Otherwise, just provide a general offer to help.

Closing Paragraph

Conclude by providing your non-work contact information so that you can stay in touch with your employer after you leave. You can either put this in your final paragraph or include it in your email signature.

Closing

Respectfully yours/Sincerely/Best,

Your Name”

2. Sample resignation letter email (two weeks’ notice)

Example from thebalancecareers.com:

“Email Subject Line: Resignation – Your Name

Dear Mr./Ms. Last Name:

Please accept this message as notification that I am leaving my position with ABCD Company effective September 15.

I appreciate the opportunities I have been given at ABCD and your professional guidance and support. I wish you and the company the best success in the future.

Please let me know what to expect as far as my final work schedule, accrued vacation leave, and my employee benefits.

If I can be of assistance during this transition, please let me know.

In the future, you can continue to get in touch with me through my non-work email, firstname.lastname@email.com, or my cell phone, 555-555-5555.

Sincerely,

Your Name”

3. Sample resignation letter email (immediate resignation)

Example from thebalancecareers.com:

“Email Subject Line: Immediate Resignation – Your Name

Dear Mr./Ms. Last Name:

Regretfully, I must submit my immediate resignation for personal reasons.

I have enjoyed my time at XYZ Corp and will miss working with you and our team. I’m proud of the work we’ve done. Thank you for your support and mentorship these past five years.

I know that my leaving so quickly will likely create some difficulties; please accept my sincere apologies and help in the transition. I’m happy to help screen replacement candidates and/or assist in training my replacement via video conferencing.

If you have any questions, please feel free to contact me at my personal email (email@email.com) or via phone at 555-555-5555.

Thank you again.

Sincerely,

Your Name”

4. Sample resignation letter email

Example from resumegenius.com:

“To: [Manager’s Email Address]

Subject: Letter of Resignation – [Your Name]

Dear [Supervisor’s Name], 

I am writing to inform you of my resignation from [Position Name] at [Company Name], effective two weeks from today, [Current Date]. 

Thank you for the opportunities to grow and learn under your guidance.  

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward. 

Sincerely,  

[Your Signature]

[Your Name]”

5. Sample resignation letter email

Example from best-job-interview.com:

“To: [Manager’s Email Address]

Subject: Letter of Resignation – [Your Name]

Dear Ms. Jones

This email is to notify you that I am resigning from my position as Sales Coordinator with XYZ Corporation effective Monday, February 10, 2020. My last day of employment will be Monday, February 24, 2020. This includes the required two weeks notice period.

I have enjoyed working here very much and I want to thank you and the whole sales team for all the support and encouragement you have always given me. In order to achieve my long term career goals, I have accepted a higher level sales position with another company.

Please know that I am available to help in any way that will make my departure as easy as possible for the company.

Again, it has been a pleasure working as a part of your department and I want to wish everyone at XYZ the best of luck for the future.

Sincerely

Your Name”

6. Sample farewell email to your Colleagues

Example from best-job-interview.com:

“Dear All

I would like to let you know that I am leaving my job at XYZ Corporation. Tomorrow is my last day at work. I have enjoyed my time here and it has been a pleasure to work with you. Thank you for your support during my time at XYZ.

I will miss my coworkers but I am looking forward to this new phase in my career. I hope you will keep in touch with me at (your email address and/or phone number)

Thank you again for the opportunity to work with you all.

Best regards

Your Name”

References 

Doyle, A. (2019, Nov.) Resignation Email Message Examples. Retrieved from thebalancecareers.com.

Doyle, A. (2019, Oct.) Resignation Email Message Example and Writing Tips. Retrieved from thebalancecareers.com.

Slack, M. (2017, Nov.) Two Weeks Notice Resignation Letter Samples. Retrieved from resumegenius.com.

Best-job-interview.com: “Resignation Email Example”