Sample resignation letter committee member (5)

In this guide, we will see some sample resignation letters as a committee member that can easily be adjusted to fit your needs when considering resigning from your position.

Sample resignation letter committee member

A sample resignation letter as a committee member (board resignation) is useful if you intend to resign from a volunteer position or if you are a nonprofit board member, church position (e.g. youth ministry ), as a president, a member of a club, etc. 

Just as you may have had to write a cover letter when requesting your member position it is important to let the organization know you are leaving on good terms.

We understand how there may be other priorities in your life or matters to attend to making it difficult to sustain your position as a committee member so here are some letter templates that can be very useful when writing your resignation letter when quitting as a committee member to avoid burning any bridges. 

On the other hand, if you want to ask a board or committee member to resign then you will need a different approach.

Letter Asking a Board Member to Resign

A letter asking a board member to resign may have the following type of content:

“You are hereby notified that, in accordance with Section 21 of the Bylaws of the ABC Company, Inc., the Board of Directors has voted to remove you from your position as board director of said Corporation.

This action of the Board of Directors, taken by means of a resolution voted upon at a meeting held on June 1, 2020, effectively removed you from office as of the time of the vote.”

Sample 1 (Volunteer)

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

I have thoroughly enjoyed volunteering at ZBD Community Hospital, but I wanted to let you know that I do not plan on continuing to volunteer during the summer.

Due to my acceptance into a local track and field summer program, I won’t be able to commit to the necessary hours that are needed at the hospital. However, I would appreciate the opportunity to return to my position in the fall if possible. I am sorry if this causes any inconvenience.

Please let me know if I can return to volunteering during the school year.

Again, I appreciate the opportunity you have provided me. I learned a lot, and thoroughly enjoyed the experience as well.


Your Signature (hard copy letter)

Your Typed Name”

Example from

Sample 2

“Dear Ms. Williams,

I am writing to tell you that I am resigning from my position as the events coordinator on the PTA Committee. As you know, I have recently given birth to my third child and this has caused my family to evaluate its priorities. Unfortunately, the demands of work and family mean that I no longer have the time to devote to coordinating events for the committee. I hope you understand. My last day as the events coordinator will be two weeks from now, May 15, 2014.

I apologize for any inconvenience that this may cause to you. I would be happy to devote some time over the next two weeks to transferring my responsibilities over to a replacement coordinator. If you would like to discuss this with me further, I hope you will contact me at (555)-555-5555 or [email] I look forward to hearing from you.

Serving on the PTA Committee has been a great experience and I am happy to have had the opportunity to work with so many wonderful people in planning these events for our children. Thank you for your cooperation and patience with me at this time.

Yours sincerely,

Bethany Page

Bethany T. Page

Event Coordinator

PTA Committee”

Example from

Sample 3

“To Jillian E. Wilson

PTA Chair

London Elementary School

London UK NW80QE

September 19, 2014

Dear Ms. Wilson

I am writing this correspondence to let you know that I will be resigning from my position as a fundraising chair for the London Elementary School PTA. I have recently accepted a full-time job outside the home and no longer can devote the time needed to take on my chair responsibilities. My last day serving the PTA will be October 3, 2014. Please consider this my formal two weeks’ committee resignation letter.

I hope this does not cause the committee a great deal of inconvenience. I will be happy to dedicate some time over the next two weeks to assist in streamlining existing projects and in helping an interim chair to get acquainted with the committee responsibilities. Please feel free to call me at (555)555-5555 if you should need to speak with me.

It has been a pleasure serving on the PTA and leading the fundraising committee. I have enjoyed working with my fellow volunteers and helping to make our school a better place. I wish you all success in the future and thank you for your understanding.


Charlene Holiday

PTA Fundraising Chair”

Example from

Sample 4

“Jeanette Smythe

123 Main Street

Anytown, CA 12345


 September 1, 2018

Joseph Short Director

The Art Foundation

123 Business Rd.

Business City, NY 54321

Dear Joseph,

It is with regret that I am writing to inform you of my decision to resign my position on the Board of The Art Foundation, effective immediately.

My other commitments have become too great for me to be able to fulfill the requirements of my position on the Board, and I feel it is best for me to make room for someone with the time and energy to devote to the job.

It has been a pleasure being a part of the Art Foundation board. I am so proud of all we have accomplished in the past five years, and I have no doubt the board will continue these successes in the future.

If I can be of any assistance during the time it will take to fill the position, please don’t hesitate to ask.

Best regards,

Jeanette Smythe (signature hard copy letter)

Jeanette Smythe”

Example from

Sample 5 (Church member)

“[Name of the Church Member]


[Contact Number]

[Email Address]


[Name of the Pastor]

[Name of the Church]


Dear Pastor [Last Name],

This letter is an official notice of my resignation as [Position] of the [Church], effective __ weeks from now or on [Date]. This is a very difficult decision to make, but I believe that this is what is best for me and my family.

I am pursuing my career in [Profession], which has been my dream since I finished my degree program in [Name of the University or College]. While my position at the church has given me a sense of purpose and belonging, it would be such a waste to pass on this opportunity. Therefore, I have decided to focus on my career and move to [City or State].

I sincerely thank you for giving me the opportunity to serve the church and for all your support for the last __ years.

Please feel free to contact me and let me know how I can make the transition process smoother. Once again, thank you so much for giving me the opportunity to serve at our church. You will always be in my prayers.


[Name and Signature]

[Contact Information]”

The example can be downloaded from (word doc)

Sample 6 (Church member)

“[Name of the Member]

[Address of the Member]

[Contact Number of the Member]

[Email Address of the Member]


[Name of the Recipient]


[Name of the Organization]

[Address of the Organization]

Dear Mr./Ms. [Last Name],

It is with deep regret that I inform you that I am resigning as a member of the [Name of the Organization]. I have been a participative and contributing member of the organization for the last __ years, and in that time I feel that my contributions, both monetary and non-monetary, have significantly improved the organization and I have established many relationships through the organization. However, for personal reasons, I find it necessary that I have to resign from my membership in the organization effective on [Date]. 

I would greatly appreciate your acknowledgment and release of all further dues, fees, and obligations. Thank you so much for all the lessons and experiences you have given me throughout the years of my membership. I wish the organization continued success.


[Name and Signature]”

The example can be downloaded from (word doc)

Frequently Asked Questions (FAQs)

How do you resign as a committee member?

If you want to resign as a committee member remember to keep your letter as professional as possible, give the date of your intended last day as a committee member, explain briefly the reason why you are resigning, thank the organization, offer to help with the transition and sign your letter at the bottom.

How do you write a letter of resignation from a group?

If you want to resign from a group treat it as a normal resignation where you include your contact information, give at least a two weeks notice, including briefly the reason why you are leaving, and thank them for the opportunity.

How do you write a letter of resignation from a church committee?

If you want to write a letter of resignation from a church committee, make sure you express your intent in leaving the church and inform your pastor as soon as possible about your decision.

Also, state clearly and briefly the reason why you are leaving the church and request a confirmation that your name has been removed from the church’s list of members.

What do you say when leaving a volunteer position?

If you need to leave a volunteer position, remember to express your gratitude for the opportunity given, explain briefly the reason why you are leaving, if you feel comfortable you can share your plans and stay in touch.

Additionally, if possible show how you plan to stay involved with the organization, offer help with the transition, and say goodbye to other volunteers. 

How do you write a short resignation letter?

If you want to write a short resignation letter, just keep in mind it needs to be professional, keep it straight to the point, provide your reasons for leaving (optional), remain polite, thank your employer for the opportunity, offer any additional help with the transition such as training your replacement, avoid any negative comments or criticism and finish your letter positively.


Doyle, A. (2019, Jul.) Volunteer Resignation Letter Sample. Retrieved from “Committee Resignation Letter”

Doyle, A. (2019, Jul.) Board Resignation Letter Example. Retrieved from

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