Sample resignation letter board of directors (5)

In this guide, we will see the Sample resignation letter board of directors (letter template) and other related templates you can use either to adjust one of the examples or give you ideas to write your own.

Sample resignation letter board of directors

A sample resignation letter board of directors may be useful to help you hand in your resignation letter, even if you have a volunteer job position at a school board or a non-profit board, you may still hold an important and significant role.

You may have found the job very demanding and it can be significantly impacting your life at this point, making you consider quitting before your term ends.

However, just as you may have had to write your resume and a cover letter, it is important to submit in writing your formal resignation to the board members.

As a member of the board of directors, you may have your personal reasons to gratefully exit this position. Here are some examples:

  • Personal or professional reasons: this type of job can be very demanding and stressful as we have discussed, and if you have felt you are not fit for the position anymore or you need time to dedicate to a family matter then it becomes acceptable for you to step down.
  • Unethical behavior: if you have been caught doing something unethical or prohibited you may have been asked (and give you the option) by the board to resign otherwise, they may feel the need to dismiss you immediately from your position.
  • Company bankruptcy: If the company is facing an impending bankruptcy you may feel the need to leave before it is too late, meaning you may actually lose some benefits if they did declare bankruptcy.
  • Relationships with other board members: this is considered one of the most common reasons why board members decide to resign, due to differences in opinions with other board members that couldn’t be settled.
  • Failure to achieve company goals: as a member of the board you may have felt like you haven’t been meeting the targets or helped achieve the organization’s short and long-term goals making you consider submitting your resignation to the board.

Sample 1

“Jeanette Smythe

123 Main Street

Anytown, CA 12345


 September 1, 2018

Joseph Short Director

The Art Foundation

123 Business Rd.

Business City, NY 54321

Dear Joseph,

It is with regret that I am writing to inform you of my decision to resign my position on the Board of The Art Foundation, effective immediately.

My other commitments have become too great for me to be able to fulfill the requirements of my position on the Board, and I feel it is best for me to make room for someone with the time and energy to devote to the job.

It has been a pleasure being a part of the Art Foundation board. I am so proud of all we have accomplished in the past five years, and I have no doubt the board will continue these successes in the future.

If I can be of any assistance during the time it will take to fill the position, please don’t hesitate to ask.

Best regards,

Jeanette Smythe (signature hard copy letter)

Jeanette Smythe”

Sample 2

“Ellen Donaldson

123 Yellow St.

Beach Town, NY 10013

May 1, 2017

Mark Belleville


Construction Group Inc.

321 Fenton Pl.

Beach Town, NY 10013

Dear Mr. Belleville,

I regret to inform you that I will be resigning as a Board Member of Construction Group Inc. I will be able to continue serving until the end of our fiscal year, or until a replacement has been found.

The reason behind my resignation is that I have been offered a job opportunity in Capital City which will require my family to relocate. I am happy with how the company has progressed thus far and I’m sure that my replacement will be able to contribute to the continued growth of the organization.

The position I’ve held on the Board for the past three years has taught me more than I could have hoped. Thank you for allowing me the opportunity to gain insight into the industry and for the guidance which has led me to become a stronger leader.

I look forward to watching the company continue to progress in the years to come.

Yours Sincerely,

Ellen Donaldson”

Sample 3

“Rick Yorkdale

987 Cooper St.

Beverly Hills, CA 90210

September 1, 2017

Colleen Shute


Mark & Mark Financial

555 Glasgow Pl.

Beverly Hills, CA 90210

Dear Ms. Shute,

It has been an honor to work alongside you on the Mark & Mark Financial Board of Directors. You have been more than a capable leader and I have learned much about the decision making that goes into running a successful company. However, I feel that it would be best if I resigned from my position on the Board, effective October 1, 2017.

My commitments have become increasingly time-consuming and, over the past year, it has been difficult for me to manage many aspects of my personal life. I want you to know that my departure is not directly related to any specific person on the Board, but simply due to my need to make my extremely strenuous schedule slightly less demanding.

With my remaining time on the Board, I would be happy to assist in the effort of finding a replacement and training said replacement so that they are fully prepared come the time of my resignation. Please contact me with any questions or comments in that regard.

Thank you for the opportunity and give my regards to the other members.

Best wishes,

Rick Yorkdale”

Sample 4

“Trenton Fischer

12 Simpson St.

Leicester, MA 01524

October 1, 2017

Cindy Kennedy

Chairman of the Board

Cut Co Inc.

5555 Stuart Ave.

Leicester, MA 01524

Dear Mrs. Kennedy,

This letter is meant to serve as an official notice of my resignation from my position on the Board of Cut Co Inc., effective immediately.

I feel that I lack the commitment and devotion necessary to run a company of this caliber. I believe that stepping down from my position will allow someone with a stronger passion for the industry to excel where I have failed. While I wish my time with Cut Co Inc. was more prosperous, I remain proud of the progress that we have made.

If you would like assistance in finding a suitable candidate to fill my position, feel free to contact me anytime.


Trenton Fischer”

Sample 5

“Dear Ms. Chairwoman and Board Members,

It is with deep regret that I announce my resignation from the Parker County Children First Initiative effective January 1, 2015. I am moving out of the area and will not be able to devote the necessary time and attention to the Children First Initiative.

Please know that I have thoroughly appreciated and enjoyed the opportunity to serve with you all to further childhood nutrition, fitness and wellness. I am proud of our collective achievements and the significant progress the Initiative has made toward improving the emotional and physical health of our community’s children. I am particularly honored to have served as chair of the organization’s volunteer fundraising activities and I am truly grateful for the extensive assistance each of you offered. As a board and as individuals you are all tremendously talented and I feel lucky to have volunteered by your side these past six years.

I am hopeful that I have given sufficient advance notice so that we can ensure a smooth transition for the next Fundraising Chair. I will always champion your cause and remain available to the organization via telephone or email. I look forward to seeing your many future accomplishments.

Sincerest regards,

Marianne Coupier”

Sample 6

“Resignation as a Director of

[Insert name of company] Limited


To the Company

In accordance with section 157(2) of the Companies Act 1993, I resign as a director of the Company[, together with any other office or appointment held by me with the Company]. My resignation is effective immediately. [User note: If the director is also an employee of, or consultant to, the Company and intends to continue in that role, delete the words in square brackets.]

I confirm that:

▲ no moneys are owed to me by way of fees, salaries or expenses, [in my capacity as a director]; and [User note: If the director intends to continue as an employee of, or consultant to, the Company, include the words in square brackets.]

▲ I have no claim for compensation for loss of office or otherwise against the Company.


[Insert Name] 


You can find the PDF file here.

Frequently Asked Questions (FAQs)

How do you write a resignation letter from a board of directors?

To write a resignation letter from a board of directors here are some basic tips:

– Keep it professional.

– State the date you are resigning.

– Explain briefly the reason why you are resigning. 

– Thank the company.

– Offer help in the transition.

– Close your letter and add your signature at the bottom.

Is it acceptable to resign by email?

It is acceptable to resign by email and employers know sometimes due to certain circumstances it is not possible to resign in person.

However, it is always recommended to resign in person and follow up with a formal resignation letter that can be attached to your employment file.

What happens when a board member resigns?

When a board member resigns officially, the board usually accepts the resignation at a board meeting.

However, the board can’t accept the official resignation from a board member without approval from the board.

The board will appoint a replacement board member until they have accepted the resignation.

How do you resign from a board of directors?

Here is an example on how to resign from a board of directors (

“Some bylaws state that the board must vote on and approve the resignation of a fellow board member. Tell the board chair first, the executive director next, and the whole board last. Resignations should be submitted in writing at least 60 days in advance of the departure from the board.”

When should a board member resign?

A board member may resign for a lot of reasons, either personal or professional.

If you are a board member you may be disappointed, too busy or you just want to pursue a different career path.


Doyle, A. (2019, Jul.) Board Resignation Letter Example. Retrieved from “Board Resignation Letter Template-With Samples” “Board Resignation Letter Example” “Examples of Writing a Board Resignation Letters”

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