Sample resignation letter acceptance (10 examples)

In this guide, we will discuss what a resignation letter acceptance is and look at the sample resignation letter acceptance.

Sample resignation letter acceptance

A sample resignation letter acceptance is written by an employer when an employee submits a letter of resignation. It is the way a company lets an employee know (formally) that they acknowledge the receipt of their resignation letter, their reason for leaving, and confirm their last day of employment in writing.

According to ‘Indeed’, “It also gives you the opportunity to express well wishes and communicate other information, such as expectations during their notice period or information about the company resignation policy.”

Let’s imagine then the following scenario, you have given your manager/supervisor your resignation letter, a standard resignation with a 30-day notice or 2-week notice, or an immediate resignation in short notice, because you want to study and pursue a higher education degree or because you had personal problems and need to quit your current position.

After they have accepted your resignation, they will give you a resignation letter acceptance acknowledging your decision to leave the company. In addition, it gives an employer the opportunity to recognize the value and contributions an employee has made to the company. It could also contain additional information such as “whether the employee will be allowed to continue working throughout the duration of the notice period or whether they will make the resignation effective on that day.”

Resignation acceptance basic format (steps)

These are the basic steps to write a resignation acceptance letter:

1. Use the right formatting and structure.
2. Include the date when the resignation letter has been received and the contact information.
3. Include a salutation.
4. Include an acceptance statement of the resignation.
5. Include the final date the employer has indicated as the final day of employment.
6. Add other specific details.
7. Express appreciation for the employer.
8. Add a closing.
9. Sign the letter.

Sample 1

“Dear [Employee Name]

We are really sorry that you have decided to leave [company name], but we can only respect your will and wish you the best in your next endeavor. We would also like to thank you for your efforts while you were at [company name].

We appreciate the early notice and your commitment to hand over your duties as complete as possible. It is always difficult to replace hardworking and dedicated employees like yourself.

We wish you the best of luck.

Best Regards”

Sample 2

“Dear [Employee Name]

It is with great regret we accept your resignation from your position as [Job Title] which you submitted earlier on [Date]. We appreciate the early notice and your commitment to smoothly hand over your duties. As per the company’s policies and our agreement, your last working day will be [Date]. We wish you the best of luck.

Best Regards”

Sample 3

“Dear [Employee Name]

This is to confirm the acceptance of your resignation which we received on [some date]. In accordance with your contract, your last working day will be [some date]. We are sure that you will continue to perform to your best abilities for the remaining period as you have always done.

It has been a pleasure working with you. [Company name] would like to thank you for your service and efforts and wishes you the best of luck in your future endeavors.

Best Regards”

Sample 4

“Dear [Employee Name]

We have received your resignation [letter / email] dated [some date]. Your resignation has been accepted. As per your employment contract, your notice period ends on [some date] which will be your last working day.

We trust that you will maintain your high level of performance up to the last moment and will hand over your duties in a seamless way. We can only thank you for your time here and wish you the best of luck in your next job.

Best Regards”

Sample 5

“Dear [Employee Name]

We acknowledge the receipt of your resignation letter on [date]. We do understand the reasons leading to your decision and we can only support you in what you want. We wish to inform you that your resignation has been accepted and your last working day will be [date].

We are confident about your commitment to high-quality work until the end. Please make sure to hand over your duties as smoothly as possible.

We appreciate the work you have done here and wish you the best in your next challenges. We will happily provide a recommendation letter if you require so.

Best Regards”

Sample 6

“Dear [Employee Name]

We are sorry that you have decided to resign from your job as [job title] from [company name]. While we understand the reasons leading to your decision, we could only have hoped to keep a dedicated and hardworking employee like yourself for many more years. Now we can only thank you for your time here and wish you success in your next challenge. We will happily provide a recommendation letter if you require so.

This letter signifies our acceptance of your resignation. Your last working day will be [some date].

Good Luck

Best Regards

George Baptiste”

Sample 7 (Manager resignation)

“George Baptiste

Director, JQB and Sons

7 Star Avenue, Second Floor

Village Creek, Calif. 94019

June 10, 2020

Sara Smith

34 Bay Street

Village Creek, Calif. 94019

Dear Sara,

It is with great regret that I formally acknowledge receipt of your resignation notice on June 10th. Your resignation has been approved and, as requested, your final day of work here at JQB and Sons will be June 30th.

It has been a pleasure working with you, and on behalf of the team, I would like to wish you the very best in all your future endeavors. Included with this letter, please find an information packet with detailed information on the resignation process.

If you have any additional questions, please do not hesitate to contact the office. Thank you again for your positive attitude and hard work all these years.

All the best,

George Baptiste (signature – hard copy letter)

George Baptiste (typed)”

Sample 8 (Manager resignation)

“Julia Sanchez

Senior Marketing Manager

Acme Corp

12 Main Street, Ste. 3

Middleford, Ohio 44822

May 1, 2020

Miles Johnson

7 Oak Street

Middleford, Ohio 44822

Dear Miles,

Your resignation from your position has been accepted, effective on May 15, 2020, as requested.

I have no doubt you will continue to perform to your usual high standards during your remaining time with the company.

It has been a pleasure working with you, and I wish you all the best in the future. If I can provide a reference, please do not hesitate to ask.

Sincerely,

Julia Sanchez (signature – hard copy letter)

Julia Sanchez (typed)”

Sample 9 (Template)

“[Name]

[Title]

[Company]

[Company address]

[Date]

[Employee name]

[Address]

Dear [name],

It is with regret that I acknowledge the receipt of your letter dated [date] resigning your position as [title]. Your resignation has been approved, and, per your request, your final day of work will be [date].

It has been a pleasure to work with you, and on behalf of our entire team, I would like to wish you the best in your future endeavors. [You may want to include other information here about the resignation process for your company.]

If you have any questions, please do not hesitate to contact me or human resources. Thank you again for your hard work.

Sincerely,

[Name]”

Sample 10 

“Dated ________

To,

Name______________

Designation_________

Address ____________

Subject: Resignation Acceptance Letter

Dear _________.

I on behalf of management write with reference to your resignation letter dated _______________. We hereby accept your resignation and the company will relieve you by (mention the last day of work.)

Your resignation has been intimated to the Accounts Department who will process your dues and clear them on your last working day.

We wish you all the best for your future endeavors.

With best wishes,

Sincerely,

Name of the Authorized Person_________

Designation_________________________

Organization Name___________________”

Sample 11

“Date_______

Name:______________

Address:____________

___________________

Dear Albert,

With reference to your resignation letter dated___________submitted to the management from the position of manager, I wish to inform you that your resignation is accepted. As per the company’s policy and employment agreement, you have to serve a one month notice period. You will be relieved from the services of the organization on dated_______

We wish you all the best for your future assignments and it was a great pleasure having you onboard.

Regards

Signature

Name of the Department Head”

References 

Doyle, A. (2019, Nov.) Sample Letters Accepting an Employee’s Resignation. Retrieved from Thebalancecareers.com.

Lettersandtemplates.com: “Resignation Acceptance Letter Format”

Indeed.com: “How to write a resignation acceptance letter”

Hrhelpboard.com: “Resignation Acceptance Letter with its format and Sample Templates Free to download”