Sample of resignation letter (7)

In this guide, we will see Samples of resignation letters, a few tips on what to include in your letter if you decide to write one on your own following the examples or you can also copy and paste and adjust at your convenience.

Sample of resignation letter

Samples of resignation letters templates can be found all over the internet in pdf or word versions that you can download and print after making some adjustments or modifications to fit your needs.

If you have decided to quit your job because you are unhappy, you found a new job, you want to take care of a health issue, or any other reason,  then it is important to write a formal resignation letter addressed to the recipient of your letter which could be your boss or HR manage. 

A resignation letter should be kept brief and in a professional tone.

You can include a reason why you are resigning but itis actually optional, so you can choose to disclose or not the reason(s) why you are leaving.

Typically a resignation letter includes the following basic information (indded.com):

• Statement of resignation from the company
• Date of last day of work considering the notice period (i.e. 3-month notice) or it could be that you need to write an immediate effect resignation letter.
• Statement of gratitude
• Next steps or important information
• Signature

A similar format can be found on monster.com:

• a statement of intent that you will be leaving your job
• the name of your official staff position
• the date of your last day on the job
• gratitude to your employer for hiring you
• a highlight of your time there (optional)
• an offer to train your replacement
• well wishes for the future of the company
• your contact info

Sample 1

Example from businessnewsdaily.com:

“Based on advice from our experts, here is an all-purpose resignation letter template you can fill in with your personal details. Remember, you are not required to include your reason for resigning in your letter. 

[Current date] 

Dear [supervisor’s name], 

Please accept this letter as my formal resignation from my role as [title]. My last day with [company] will be [end date]. 

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement. 

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future.

Sincerely,

[Your signature and printed name]”

Sample 2 (better opportunity)

Example from indeed.com:

“Dear Mr./Ms. [your supervisor’s last name],

Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I am grateful for all of your support during my time here and deeply appreciate all of the valuable experiences I have gained. It has been a sincere pleasure working with you and the team.

Please let me know how I can help during this transition and make it as smooth as possible. I wish you all the best.

Best wishes, and thank you for everything,

[insert your name]”

Sample 3 (due to relocation)

Example from indeed.com:

“Please accept this as my formal resignation from XYZ Company. My last day will be [insert your final day of work], two weeks from today. I will be relocating to Chicago in the coming months to be closer to family.

Thank you for the opportunity to learn and grow in the accounting department–I hope to find a new position with equally inspiring, helpful, and kind colleagues. I wish the company success in the future.

Please let me know of the ways I can help make the transition as smooth as possible.”

Sample 4

Example from corporatefinanceinstitute.com:

“[Your Name]

[Your Street Address]

[Your City, State/Province, Country]

[Your Phone Number]

[Your Email Address]

[Today’s Date]

[Employer Contact Name]

[Employer Title]

[Employer Company Name]

Dear [Employer Contact Name],

[First paragraph: I am writing to provide you with my formal notice of resignation from The Company.  My last day will be January 19, 2018, two weeks from today.]

[Second paragraph: This was not an easy decision to make, and I appreciate your support over the course of my employment at The Company.  I truly value the experience, training, and knowledge I gained over the past 5 years. It has been a pleasure working with you and the team.

[Third paragraph: Please let me know how I can help during this transition. I wish you all the best as the company continues to grow.]

Sincerely,

[Image of Signature]

[Your Name]”

Sample 5

Example from Roberthalf.com.au:

“(Current date)

Manager’s name

Company Name

Address

Dear (Manager’s name)

Please accept this letter as formal notification of my resignation from (Company name). My last day with the company will be (date).

Before I leave, I will ensure that all my projects are completed as far as possible, and I am happy to assist in any way to ensure a smooth handover to my replacement.

I would like to thank you for the opportunity to work at (company) for (years of service). During this time I have thoroughly enjoyed the atmosphere within the team and I will miss our interactions.

While I am excited by the new opportunities that I will be pursuing, I will always remember my time at (company name) with affection. Please do not hesitate to contact me if you need further information after I leave, and I would be delighted if you stay in touch.

Kind regards,

(Your signature)

(Your printed name)”

Sample 6

Example from monster.com:

“      Roberta Jones

                                     18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

[Date]

Ms. Joyce Michaels

CEO

ABC Company

15 Main St.

Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as a staff accountant. My last day of employment will be [date].

I received an offer to serve as a senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones”

Sample 7

Example from blog.hubspot.com:

“Your Name

Current Job Title

Current Organization

Address

City, State, Zip Code

Your Email

Date of Resignation

Dear Mr./Ms./Mrs. [Last Name]:

I would like to inform you that I am resigning from my position as X for Company A, effective December 21.

I appreciate the opportunities for professional development that you have provided me over the past two years. I have enjoyed my tenure at Company A, and in particular, feel honored to have been apart of such a supportive team.

If I can be of any help during this transition, please let me know. I am available to help train my replacement and will ensure all my reports are updated before my last day of work.

Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.

Sincerely,

Your Signature [hard copy letter]

[Your Typed Name]”

References 

Schooley, S. (2019, Jun.) How to Write a Job Resignation Letter. Retrieved from businessnewsdaily.com.

Indeed.com: “How to Write a Resignation Letter (With Samples and Tips)”

Roberthalf.com.au: “Resignation letter templates”

Corporatefinanceinstitute.com: “What is a Resignation Letter?”

Forsey, C. (n.d.) How to Write a Professional Resignation Letter [Samples + Templates]. Retrieved from blog.hubspot.com.