Sample of resignation letter with reason (5)

In this guide, we will see some samples of resignation letters with reason and a few tips to consider when writing your letter.

Sample of resignation letter with reason

A sample of resignation letter with reason is useful if you need to quit your job due to family issues, marriage, health issues, business reasons, etc.

If you have already had a conversation with your general manager or line manager about your intention to leave your current position.

Moreover, you may wish to leave by maintaining a positive relationship with your current employer as well as securing a good reference letter for future job options.

Subsequently, before you write your resignation letter think about the information you would like to disclose to your employer as of the reason why you are quitting and inform yourself about the notice period you are required to give your company.

Most employers have a standard two weeks’ notice, but this may vary from one employer to the other (i.e. 1-month notice).

Finally, consider being brief and straight to the point, as well as professional and polite.

Consider following this format when writing your letter:

  • Clearly state your intention to leave.
  • Include your last day of employment considering the notice period
  • Thank your employer for the opportunity. You could also include some highlights or skills you have developed while working for them.
  • When possible, offer assistance with the transition period.
  • Closing and signature.

Sample of resignation letter with reason 1 (New Job)

Example from

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

The purpose of this letter is to announce my resignation from Company Name, effective two weeks from this date.

This was not an easy decision to make, on my part. The past 10 years have been very rewarding. I’ve enjoyed working for you, observing how our production operations have expanded, and managing a very successful team dedicated to a quality manufactured product delivered on time.

I have accepted a position as VP, Manufacturing for Land Lubber Industries in Watertown, West Virginia. This opportunity gives me the chance to grow professionally and will allow us to relocate just a few miles from our families.

I wish you and the company all the best. I do hope our paths cross again in the future.


Your Signature (hard copy letter)

Your Typed Name”

Sample of resignation letter with reason 2

Example from

“Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email


Dr. John Smith

Reference Coordinator

County Library System

101 Main Street

Small Town, State Zip Code

Dear John,

I would like to inform you that I am resigning from my position as Reference Librarian II for the County Library System. My last day with the library will be Saturday, June 30th.

Thank you for the professional and personal development you have assisted me with over the last five years. I consider just about everyone I have met here to be friends of mine now, and I will miss you all.

However, between my teaching load and writing work, my career has taken a different direction and I feel it is time to move on to new opportunities and challenges.

Please let me know if I can help in any way to assist you in hiring and/or training my replacement before my departure.

Please keep in touch. I can be reached via email at


Firstname Lastname”

Sample of resignation letter with reason 3

Example from

“Jennifer Lau

123 Main Street

Anytown, CA 12345


August 1, 2018

Roger Lee

Sales Director

Atlantic Co.

123 Business Rd.

Business City, NY 54321

Dear Mr. Lee:

I am writing to inform you that I will be leaving Atlantic Co. in one month. Although I have so enjoyed working with you and working for the company, personal reasons necessitate that I vacate my position and focus on improving my situation at home.

My final day will be July 1st. Despite having to leave, I deeply appreciate the opportunities you’ve provided me with during my time as an Online Sales Manager. I am very grateful for all of your assistance along the way.

I will do whatever necessary to ensure a smooth transition after I move on. I have several team members in mind who I believe would be strong candidates for promotion to my position, or I would be happy to assist with the process of finding an external replacement. Please do not hesitate to be in touch about what I can do to help.

Once again, thank you so much for the opportunity to be a part of Atlantic Co. I do hope that we can stay in touch as business colleagues, and I look forward to working with you again in the future should the opportunity present itself. Many thanks for your understanding.


Jennifer Lau (signature hard copy letter)

Jennifer Lau (typed name)”

Sample of resignation letter with reason 4

Example from


100 Broadway Lane, London, UK NW80QE | | M: |

September 15, 2014

Ms. Sandra Cohen HR Manager

London Veterinary Clinic

105 Main Street

London UK NW80QE

Dear Ms. Cohen

Please accept this letter as my formal resignation from my position as a Veterinary Technician with London Veterinary Clinic. I will be leaving my position due to personal reasons and my last day of work will be in two weeks September 29, 2014. While I do regret any inconvenience my resignation will cause for you and my co-workers these personal reasons are beyond my control and must be attended to immediately. I will do all I can to ensure that my leaving is as smooth a transition as possible.

Over the next two weeks, I will work to ensure that all of my paperwork and duties are made to be current. I’m happy to assist in the training of my replacement if that is possible within this two weeks’ time frame. Please feel free to contact me by phone at (123) 456-7890 or by email at should you have any questions. I will do my best to help you.

I have thoroughly enjoyed my time here at London Veterinary Clinic and I will remember the patients and colleagues fondly. I wish you all well and thank you for your consideration.


Janelle Peterson

Veterinary Technician

London Veterinary Clinic”

Sample of resignation letter with reason 5

Example from

“Jennifer Chow

553 Macadamia Lane

Madeira, CA 16385


August 15, 2019

Luis Rodriguez, Director of Sales

Atlantis Solutions, LLC.

90876 Business Loop Highway

Madeira, CA 16386

Dear Mr. Rodriguez:

I am writing to inform you that I am leaving Atlantis Solutions 28 days from the date of this

letter. While I’ve thoroughly enjoyed working on your team, several pressing personal

issues demand that I resign my position to focus on said issues. My final day will be

September 12, 2019.

I am very grateful for all the opportunities I’ve been given along the way. Please allow me

to do whatever is necessary to ensure a smooth transition after I move on. There are

several team members who I believe would be strong candidates for my position, or I

would be happy to help by contributing to finding an external replacement.

Once again, I’d like to thank you for the opportunity to be a part of Atlantis Solutions. I hope that we can stay in touch, and I wish all the best for you and Atlantis in the future.


Jennifer Chow (signature, hard copy letter)

Jennifer Chow (typed name)”

Other sample resignation letters

Below are some of the other resignation letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Resign letter due to marriage reason
Resignation letter bullying boss
Resignation letter due to bad behaviour of boss sample


Doyle, A. (2019) Resignation Letters for Personal Reasons. Retrieved from

Doyle, A. (2020) Sample Resignation Letter With a Reason for Leaving. Retrieved from “Resignation Letter Example Due to Personal Reasons” “Top Resignation Letter Samples for Personal Reasons”