Sample kind resignation letter (7)

In this guide, we will see some resignation templates and Samples of kind resignation letters.

Sample kind resignation letter

If you want to quit your job, a sample of a kind resignation letter would be the best option.

As an employee of a certain company, you may have had good and bad experiences but if you want to write a formal resignation letter that screams how professional you are despite the negative experiences, leaving on good terms with your soon to be ex-employer.

You don’t have to write a long and complicated resignation letter. With a simple resignation will suffice.

Here are some tips about what your letter should contain:

• The basics such as your position, the date and your last day of employment considering the notice period (check your companies policies on this subject).
• Thank your employer for the opportunity given and describe some things you have enjoyed from working for them (optional). Keep it brief, professional and positive.
• The hand-off. State your willingness to help during the transition, for instance, training your replacement or simply offering them you are committed to help.

Sample kind resignation letter 1

Example from themuse.com:

“Dear Mr. Don Cohen,

Please accept this letter as formal notification that I am resigning from my position as Account Executive with Marketing Media. My last day will be Thursday, March 2.

Thank you so much for the opportunity to work in this position for the past six years. I’ve greatly enjoyed and appreciated the opportunities I’ve had to grow our sales team and pipeline, be a part of creating a great product, and work with my fellow colleagues, and I’ve learned so much about marketing strategy and the digital media space, which I will certainly take with me throughout my career.

I’ll do everything possible to wrap up my duties and train other team members over the next two weeks. Please let me know if there’s anything else I can do to help during this transition.

I wish the company continued success, and I hope to stay in touch in the future.

Sincerely,

Anne Acharya”

Sample kind resignation letter 2

Example from thebalancecareers.com:

“Randall Jones

123 Main Street

Anytown, CA 12345

555-555-5555

randall.jones@gmail.com

September 1, 2018

Francesca Lee

Director

Stonewall & Co.

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be September 30, 2018. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field is invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at randall.jones@gmail.com or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.

Sincerely,

Randall Jones”

Sample kind resignation letter 3: immediate effect

Example from resumegenius.com:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from [Position Name] effective immediately.

I sincerely apologize for the abrupt timing of this announcement, however, due to unforeseen circumstances, I have decided to resign.

Thank you for the great opportunities to pursue my interests in numerous areas, which have prepared me well for my next challenge.

Please let me know how I can be of assistance during the transition period. I wish you and the company the very best going forward.

Sincerely,

[Your Signature]

[Your Name]”

Sample kind resignation letter 4: Two weeks’ notice

Example from resumegenius.com:

“[Your Name]

[1234 Street Address]

[City, State, Zip]

[Today’s Date]

[Company Name]

[1234 Street Address]

[City, State, Zip]

Dear [Supervisor’s Name],

Please accept this letter as my formal resignation from my position as [Position Name] at [Company Name], effective from two weeks from today’s date, [Current Date].

I appreciate the opportunities for growth and development you have provided during my tenure. Thank you for your guidance and support. 

Please let me know how I can be of help during the transition period. I wish you and the company the very best going forward. 

Sincerely,  

[Your Signature]

[Your Name]”

Sample kind resignation letter 5

Example from blog.hubspot.com:

“Your Name

Current Job Title

Current Organization

Address

City, State, Zip Code

Your Email

Date of Resignation

Dear Mr./Ms./Mrs. [Last Name]:

I would like to inform you that I am resigning from my position as X for Company A, effective December 21.

I appreciate the opportunities for professional development that you have provided me over the past two years. I have enjoyed my tenure at Company A, and in particular, feel honored to have been apart of such a supportive team.

If I can be of any help during this transition, please let me know. I am available to help train my replacement and will ensure all my reports are updated before my last day of work.

Thank you again for the opportunity to work at Company A. I wish you all the best and look forward to staying in touch. You can email me at X.

Sincerely,

Your Signature [hard copy letter]

[Your Typed Name]”

Sample kind resignation letter 6

Example from monster.com:

“      Roberta Jones

                                     18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

[Date]

Ms. Joyce Michaels

CEO

ABC Company

15 Main St.

Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as a staff accountant. My last day of employment will be [date].

I received an offer to serve as a senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones”

Sample kind resignation letter 7

Example from Roberthalf.com.au:

“(Current date)

Manager’s name

Company Name

Address

Dear (Manager’s name)

Please accept this letter as formal notification of my resignation from (Company name). My last day with the company will be (date).

Before I leave, I will ensure that all my projects are completed as far as possible, and I am happy to assist in any way to ensure a smooth handover to my replacement.

I would like to thank you for the opportunity to work at (company) for (years of service). During this time I have thoroughly enjoyed the atmosphere within the team and I will miss our interactions.

While I am excited by the new opportunities that I will be pursuing, I will always remember my time at (company name) with affection. Please do not hesitate to contact me if you need further information after I leave, and I would be delighted if you stay in touch.

Kind regards,

(Your signature)

(Your printed name)”

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Resignation letter due to night shift

Resignation letter due to personal reasons with notice period

Resignation letter due to personality clash

References 

Roberthalf.com.au: “Resignation letter templates”

Monster.com: “Sample resignation letter”

Resumegenius.com: “Resignation Letter Samples”

Forsey, C. (n.d.) How to Write a Professional Resignation Letter [Samples + Templates]. Retrieved from blog.hubspot.com.

Greenawald, E. (n.d.) How to Write a Resignation Letter (With Samples!). Retrieved from Themuse.com.