Response to manager resignation letter (5 samples)

This blog post will show you samples of “ how to respond to a manager resignation letter.”

How to reply to a manager’s resignation letter.

When writing a response to a resignation letter, these are some of the things you need to keep in mind.

  • Use a formal business letter format. It would be best to keep the letter professional regardless of your relationship with your employee.
  • The first step is to give a reply to your employee resignation request. You can accept or counter-offer the request.
  • Finally, thank your employee for their service and convey your good wishes.

Sample 1: “Response to a manager resignation letter”

“Dear [Recipient Name]

We would like to say tons of thanks to you. You have been a great leader to many of us. Your leadership skills have been a great support. You have given a lot to this organization. Your kind and humble nature inspired us a lot. You are a true gem, and we will forever miss working with you. 

Your year of service at (mention company name) is really commendable. Thank you for educating and supporting us in learning new things. Thank you for all the efforts that you have put into us.

You made the most difficult things look easy to us. Thank you for being our mentor, guide, and best friend more than a manager. Thank you for making us understand the difference between right and wrong. You have been a great manager to us, one could ask.

Lastly, we would like to congratulate you on a better life. May God bless you with all the love that you deserve. 

With love,

[Sender Name]”

Sample 2: “Response to a manager resignation letter”


(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

As we recently came across the news of your departure from [mention the name of the organization] on [mention the date], we came to realize that we will be losing the most important member of our organization who functioned as the face of our branch.

An efficient, diligent man with a strong sense of work ethic like you is hard to find and we want to know that you will be missed greatly by all of us.

For a period of over [mention the no. of years] that you were with us has been enjoyable for each and member of the organization we are sure.

All these years, you inspired all the members to be like you and have always been polite and calm in every situation, treating every member of the bank equally, with respect, irrespective of their job post. We all learned so much from you.

The way you worked relentlessly for the betterment of [mention the name of the organization] is truly appreciated and we feel blessed to have got such a man like you working for us for such a long time.

You have ensured with your hard work and dedication that our bank continues to hold the leading position by achieving its goals and gaining success.

 You will definitely be remembered by not only us but the entire staff for a long time and if you ever need us for anything, please do not hesitate to call at [mention the personal no.]

We wish you loads of success in your future accomplishments and may you grow even more in your career.

Thank you once again for contributing significantly to the success of this branch for all these years.


Sample 3: “Response to a manager resignation letter”

“Dear (mention the full name of the recipient),

The news of your leaving [mention the name of the company] has left us all almost in tears. We are still finding it hard to believe that pretty soon we will not be seeing you in the company anymore.

The experience that we have had working with you for over a period of [mention the no. of years] has been simply great. You have been a kind, able and responsible leader who has always been thinking and working for the betterment of the company.

Your continuous efforts and hard work resulted in not just your success but have also added to the reputation of the company and gave us a chance to explore our capabilities. You were nothing less than a family member at work.

We are grateful to you as we were able to handle so much workload due to your continuous guidance that helped us determine how to prioritize the projects. Together we ensured the company always achieves success.

We are going to miss you very much once you leave but at the same time, we are happy for you as we know that you will continue to do your best even in the future.


[Mention your name]”

Sample 4: “Response to a manager resignation letter”


(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

As we learned about your departure from [mention the name of the company] soon, we felt a mixed surge of emotions inside us, though we are really happy thinking about your greater opportunities in future, somewhere we are sad as well as we are going to miss working with you.

You have been an amazing person throughout all these years. As we came to know you with time, we found you to be not just a competent, dedicated, and disciplined man who has been a great manager but has also been a beautiful person.

We consider ourselves fortunate to have worked with you and learned so much from you in the process.

The way you worked has indeed been an inspiration to all the team members who looked upon you and wish to be like you someday. You have always been a very humble person, even though when you worked hard and spent endless hours here achieving every task. We all love that about you.

We want to tell you that you have achieved a special position in all our hearts and you will always remain there even when you are gone from here.

A small farewell party has been planned for you on the day you will leave, and we would request you to attend it. We hope to remain in touch with you forever.

Thank you for everything and wish you the very best for your next adventure.


[Mention your name]”

Sample 5: “Response to a manager resignation letter”


(Mention the full name of the recipient)

(Mention the Job title of the recipient)

(Mention the full name of the corporation)

Dear (mention the full name of the recipient),

It recently came to my attention that not many days are left before you bid adieu to [mention the name of the company], we wish to let you know that a humble, competent, and dependable employee like you will be greatly missed.

Losing an employee like you will indeed be a loss to the company but we are happy and excited about your greater opportunities in the future.

Everyone’s careers take them to different paths and we are glad that ours crossed as we were able to work with you for such a long time and were able to benefit from your hard work and genuine efforts. The contribution you made, and the personal involvement you had for the advancement of the company is something that we all appreciate.

We are proud to tell you that any company will be happy to get someone of your caliber and filling your vacant position is indeed going to be difficult. With your work, you have raised the bar high. While your time with us almost comes to an end, we will look back on it warmly.

If ever you need our help, feel free to get in touch with us at [mention the personal email ID] or at [mention the personal contact no.]. We will be glad to help you. Thank you for spending the last [mention the no. of years] and doing so much for us as we wish you the best in your next venture.


[Mention your name]”

Frequently Asked Questions: How to reply to a manager’s resignation letter

How do you write a letter of resignation for university?

“Respected Sir/Mam, I am writing to inform you that I will be tendering my resignation from the post of _______(mention your position/designation). I would like to give (period of notice/ number of days) notice, effective from today. My last date will be on ______(mention the date).”

How do you write a short resignation letter?

“Dear Sir/Ma’am, I would like to inform you that I, (name), working as a (position) in your company, would like to submit my formal resignation, effective (date). I am resigning with such short notice due to (reason). I apologize for the inconvenience of the matter, but I hope you can understand my urgency.”

We hope the above blog post was helpful. Please leave your comments and questions below.