Respectful resignation letters(5 samples)

This blog post will show you samples of “respectful resignation letters.”

How to write a respectful resignation letter.

When a resignation letter it is best to be respectful and polite. If you are leaving on a bad note, keep calm and use a polite tone while writing your letter. Being rude may affect your future chances of being employed in the company and may leave a bad impression on your boss.

When writing a “respectful resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the organization and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Apologize for any inconvenience. If you are writing a last-minute resignation letter, it will help to apologize. Have a valid reason why you are leaving the company abruptly.
  • Promise to complete all the projects you currently have in your work. Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1: “Respectful resignation letters”

“ Dear Mr. Lee,

I am sending you this letter to regretfully inform you of my upcoming resignation from my position as an accountant at ABC Company. With my family’s move to Cincinnati set to happen this fall, I will no longer be able to keep this job. My last date of work will be July 1, 2014. I truly regret that I must resign from my position, as I have learned so much from this job and enjoyed the positive work environment.

I will also notify the rest of the team members of my intentions. I will also strive to transfer over responsibilities as much as possible while also finishing my current projects before my resignation date. If you have any questions or concerns regarding this matter, I hope you will not hesitate to contact me. My telephone number will remain (555)-555-5555, and my email address will remain [email]

I apologize for any inconvenience my resignation may cause, and I will make every effort to make the transition as smooth as possible for all parties. I wish my team members and ABC Company every success and hope our paths will cross again. Thank you for your understanding in this matter.

Yours sincerely,

Christina Parker

Christina Parker

Assistant Manager

ABC Company”

Sample 2: “Respectful resignation letters”

“Dear Mr./Ms. Bossname

It is with great regret that I announce my resignation, effective (date). I will be leaving the company due to (reason).

I am sorry for the short notice, and for any inconvenience this causes you in finding a suitable replacement. It was not my intent to cause difficulties, but the situation required my departure. Thank you for your patience, and please let me know if there’s anything I can do to make the transition go smoothly.


Sample 3: “Respectful resignation letters”

“Nolan Santana

City, State, Zip Code

Sarah E. Smith

Director, HR

Company Name

City, State, Zip Code

Dear Ms. Smith,

My apologies for writing this last-minute resignation letter; however, due to unforeseen circumstances, I must resign from my position as Sales Director with Company Name effective one week from today, Friday, September 26, 2014. I am truly sorry for any inconvenience this may cause my colleagues. I hope you understand that my current situation will not allow me to give additional notice of my resignation.

I intend to perform up to my expected level of dedicated expertise during this last week of employment with Company Name. You can count on me to complete any projects I currently have in the works, and if there is time, I am more than willing to assist in the training of my replacement. Please do not hesitate to reach out by phone at 000-000-0000 or by email at should you need any additional information.

I have enjoyed my employment as Sales Director here at Company Name and am grateful for the experiences I have gained. I wish the staff well and great future success, and I thank you for your consideration in this matter.


Nolan Santana

Sales Director

Company Name”

Sample 4: “Respectful resignation letters”

“Dear Mr. Smith,

I regret to inform you that I am resigning from my position as communications director for ABC Company. My last day of employment will be November 5, 2021.

Thank you for the support that you have provided me during the last several years. I truly appreciated the opportunity to advance from assistant to manager to director, along with the chance to hone my marketing and PR skills. I have enjoyed my tenure with the company.

If I can be of any assistance during this transition, please let me know. I would be glad to help however I can.


Kaleel Humberto”

Sample 5: “Respectful resignation letters”


Authority name…

Institute/company name…

Institute/Company Address…

Sub: Apology for Resignation Letter

Dear Sir,

I’m writing this letter to apologize that I resigned from the post of (Job designation) last (Date). I know the (Job position) is so important, and I gave you the resignation without any reason. (show actual problem and situation). I want to continue my job, please accept my apology and give me my post back. I’ll be so much thankful to you.

I am hoping for a positive response.



Job Designation…

Contact no and signature…”

Frequently Asked Questions: How to write a respectful resignation letter.

What to say when you’re resigning?

When resigning you will need to first express your gratitude to the organization for the opportunities you have enjoyed. You can then indicate your last working day and confirm if you are completing a two-week notice period.

What is the best reason for resignation?

The best reason for resignation is a better opportunity. You can mention personal reasons for your departure from the company. Whatever the reason, you will need to mention this politely and professionally.

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