Respectful Resignation Letter (+5 Samples)

By OptimistMinds
Page last updated: 22/09/2022 | Next review date: 22/09/2024

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This blog post will show readers how to write a respectful resignation letter. It also consists of 5 sample resignation letters.

Writing a Respectful Resignation Letter

Keep in mind the following points if you’re trying to write a respectful resignation letter:

  • Use a formal letter format and keep a polite tone
  • Mention all important details in crisp sentences
  • Include the effective date and advance notice
  • Briefly explain why you are resigning
  • Write what you appreciate about the workplace
  • Offer help with the transition
  • End on a positive note

Sample 1: Respectful Resignation Letter

“Randall Jones

123 Main Street

Anytown, CA 12345

555-555-5555

randall.jones@gmail.com

June 1, 2021

Francesca Lee

Director

Stonewall & Co.

123 Business Rd.

Business City, NY 54321

Dear Ms. Lee:

I am writing to let you know that I will be resigning from my position next month. My last day at Stonewall & Co. will be June 22, 2021. Although I have very much enjoyed my time at the company, it is time for me to move on and take my career in a new direction.

Please accept my deepest gratitude for all you and our fellow colleagues have done for me during my tenure here. The assistance you’ve provided me with and the insight you’ve shared in our field are invaluable to me. I consider you a mentor on both a professional and personal level, and I have learned so much while working for you.

I will forever remember my time here.

If there is anything at all I can do to make this transition a smooth one, please do not hesitate to reach out. I would be more than happy to dedicate time to identifying an internal replacement or help you find an external candidate to replace me. Feel free to email me at randall.jones@gmail.com or call me at 555-555-5555 for anything you might need.

Once again, thank you so much for being a mentor, friend, and impeccable colleague during my time at Stonewall & Co. I do hope that we can stay in touch following my departure, and I look forward to seeing where your path takes you.

Sincerely,

Randall Jones”

Sample 2: Respectful Resignation Letter

“Roberta Jones

18 Hillside Road | Sometown, MA 55555 | Phone: 555-555-5555 | jones@somedomain.com

[Date]

Ms. Joyce Michaels

CEO

ABC Company

15 Main St.

Sometown, MA 55555

Dear Joyce,

Please accept this letter as notice of my resignation from my position as staff accountant. My last day of employment will be [date].

I received an offer to serve as senior accountant of a Fortune 500 company, and after careful consideration, I realize that this opportunity is too exciting for me to decline.

It has been a pleasure working with you and your team over the last three years. One of the highlights of my career was collaborating with you to automate ABC Company’s accounting, financial and balance systems and setting up your accounting infrastructure. Your company is poised for continued growth and I wish you much success with your upcoming acquisition of XYZ Company.

I would like to help with the transition of my accounting duties so that systems continue to function smoothly after my departure. I am available to help recruit and train my replacement, and I will make certain that all reporting and records are updated before my last day of work.

Joyce, thank you again for the opportunity to work for ABC Company. I wish you and your staff all the best and I look forward to staying in touch with you. You can email me anytime at jones@somedomain.com or call me at 555-555-5555.

Sincerely,

Roberta Jones”

Sample 3: Respectful Resignation Letter

“Manny George

Assistant Sales Manager

LeBronx Properties Limited

45 Mayfair Street, New Plymouth

Oklahoma 06554

mannygeorge@email.com

June 1, 2021

Dear Patrick,

I am writing this letter to notify you that I am resigning from my position as assistant sales manager of LeBronx Properties Limited, effective June 30.

I appreciate the opportunity for professional growth you have provided during my time at LeBronx Properties Limited. Thank you for your support and encouragement.

Please let me know how I can help during the transition period. I wish you and the company the best.

Sincerely,

Manny George”

Sample 4: Respectful Resignation Letter

“Subject: Resignation – John Doe

Dear Mr. Lee,

I would like first to express my sincerest gratitude for the opportunities that I have been given at Acme Rentals. I consider you a mentor and friend as well as my manager at Acme Rentals, and I hope to continue to stay in touch as I move on to my next professional opportunity. Please accept my respectful resignation. My last day will be June 18, 2021.

During my final weeks, I would be happy to assist in the search for my replacement. If you would like my input, I have a couple of contacts that I can share with you who I believe would be an excellent fit in our department, and who are ready for an opportunity such as is available here.

Again, thank you for the guidance and friendship you have shown me during my tenure at Acme Rentals. I really appreciate how much I have learned here, and I look forward to hearing about your future successes.

Sincerely,

John Doe”

Sample 5: Respectful Resignation Letter

“[Current date]  

Dear [Supervisor’s name],  

Please accept this letter as my formal resignation from my role as [Title]. My last day with [Company] will be [End date].  

To ease the transition after my departure, I am happy to assist you with any training tasks during my final weeks on the job. I intend to leave thorough instructions and up-to-date records for my replacement.  

I would like to take this opportunity to thank you for the knowledge and experience I have gained by working here. I am very grateful for the time I have spent on our team and the professional relationships I’ve built. It’s been a pleasure working for you, and I hope our paths will cross again in the future. 

Sincerely, 

[Your signature and printed name] “

If you like this blog post, please leave your comments and questions below.

Frequently Asked Questions (Respectful Resignation Letter)

How do you express gratitude in a letter of resignation?

You can express gratitude in a letter of resignation by mentioning the positive highlights and experiences you had working with your company. You can also include any special thanks to particular colleagues.

How do you write a positive resignation letter?

A positive resignation letter will be polite in tone with a paragraph focussing on the appreciable factors of that workplace. It can also include an offer to assist with the transition.

How do you thank an employee after resignation?

You can write about your gratitude in the letter of resignation. It helps to mention specific moments or character traits that made your work experience pleasurable.

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