Resignation letters with regret (5 samples)

This blog post will show you samples of “regrettable resignation letters.”

Writing a “resignation letter with regret”

When writing a “resignation letter with regret,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. Keep your composure when writing the resignation letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“(Sender Name)

(Sender Street Address)

(City, State, Zipcode)


(Recipient Name)

(Recipient Title/Position)

(Organization Name)

(Recipient Street Address)

(City, State, Zipcode)

Dear (Name of Recipient):

I regret I must inform you of my decision to resign from (name of organization). 

In order to ensure a smooth transition and avoid any negative impact on my team’s

production, I am happy to stay on for an additional (amount of time.. For example, 2

weeks, 30 days, etc), or a shorter amount of time per your discretion.

I am extremely grateful for having had such a wonderful opportunity to work for and

with so many quality individuals here at (name of organization).

Specifically, I’d like to praise the efforts of (name of person(s) you’ve learned from), for

(teaching/showing) me the benefits of (explain what important lessons you learned or

benefited from).

It has been a privilege to work at (name of organization) and to serve its customers over

the past (length of time). I will leave with many fond memories of my time here.

I wish my supervisor, my team and (name of organization) my very best wishes for

continued success.


(Sender Name) *Always hand-sign your name above in blue ink.

(Sender Title)”

Sample 2:

“Dear Mr. Lee,

I am sending you this letter to regretfully inform you of my upcoming resignation from my position as accountant of ABC Company. With my family’s move to Cincinnati set to happen this fall, I will no longer be able to keep this job. My last date of work will be July 1, 2014. I truly regret that I must resign from my position, as I have learned so much from this job and enjoyed the positive work environment.

I will also be individually notifying the rest of my team members of my intentions. I will also strive to transfer over responsibilities as much as possible where appropriate, while also finishing my current projects before my date of resignation. If you have any questions or concerns in regards to this matter, I hope you will not hesitate to contact me. My telephone number will remain (555)-555-5555 and my email address will remain [email]

I apologize for any inconvenience that my resignation may cause, and will put forth every effort to make the transition as smooth as possible for all parties. I wish my team members and ABC Company every success and hope that our paths will cross again someday. Thank you for your understanding in this matter.

Yours sincerely,

Christina Parker

Christina Parker

Assistant Manager

ABC Company”

Sample 3:

“To Theresa J. Schmidt

Manager, HR

Company Name

City, State, Zip Code

Dear Ms. Schmidt,

I am writing this resignation letter with regret to inform you that I will be resigning from my position as Child Therapist with Smith Psychological Services effective in 30 days. My last day of work will be Friday, October 17, 2014. It is because of an upcoming move out of state due to my husband’s job transfer that I must resign from the position I so dearly love and have enjoyed for the past three years. I am grateful for my time here and for the supportive staff I have come to consider friends.

Over the next month, I will inform my clients and work to help them transition smoothly to a new therapist. I am also more than willing to assist in training my replacement and to provide the background information necessary for each case. Should you require any information from me, please feel free to contact me by phone at 000-000-0000 or you can email me at

Again, I send this resignation letter with regret and hope that my departure will be as smooth as possible. Thank you for your consideration. I wish all of the staff at Company Name success in the future.


Barry Carson

Child Therapist

Company Name”

Sample 4:

“Your Name,

Your Address


Post Code

Any Employee Number


Dear (Insert name)

It is with regret that with this letter I tender my resignation from your employment, and are

therefore giving up my post of (INSERT JOB TITLE) observing two weeks notice from the

date of the letter as per the terms and conditions of my contract of employment. Should you

wish to forfeit this period of worked notice I would be willing to exchange the period for paid


I would like to say that it has been a pleasure to work within your company, however now is

the time to move on from the company. I will complete my time with you with the same

diligence and responsibility as when I started, and would be happy to assist in the training of

my replacement.

I hope that you take this resignation with the good will in which it is issued. I hope we may

once again work together in the future.

Yours Sincerely,


(Date and Sign)”

Sample 5:

“Dear sir/madam,

It is with regret that I have to inform you that I’m leaving (the company). 

I have enjoyed working with everyone and have learned a great deal, and my departure in no way reflects badly on the company. But my circumstances have changed and this is something that I must do. Therefore, please be informed that I am resigning as of Friday, July 15. If I can help in training a replacement before I go I’ll be happy to do so. 

I will of course do my best to finish my current projects before my departure.

Yours Sincerely,


Frequently Asked Questions:

Do I get my holiday pay if I leave my job?

Yes, you can get your holiday pay if you leave your job when you have some holidays that you are unable to spend on your work calendar. The employment contract can make your employer convince you to take your unused holiday to work through the notice period.

What is the best reason for resignation?

The best reason for resignation is a better opportunity. You can mention personal reasons for your departure from the company. Whatever the reason, you will need to mention this politely and professionally.

We hope the above blog post was helpful. Please leave your comments and questions below.


Was this helpful?

Thanks for your feedback!