Resignation letters for customer service representative(5 samples)

This blog post will show you samples of a “resignation letter for a customer service representative.”

Writing a “customer service representative resignation letter.”

When writing a “customer service representative resignation letter,” these are some of the things that you need to keep in mind.

  • The first step is to tell your employer about leaving your customer service representative job and the final work date. Keep it short as the essential part of the letter is the last date of your work.
  • Indicate the reason you are leaving your customer service representative job. It would be best to be polite as you will leave a positive impression on your employer. Maintain your composure when drafting the letter.
  • Finally, thank your employer for the position and the opportunities you have enjoyed during your work period.
  • Ensure you proofread your letter before sending it to your employer. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Today’s Date

Manager’s Name

Manager’s Title

Company Name

Dear Mr./Ms. Manager:

Please accept this letter of resignation from the customer service representative position, effective two weeks from today. My last day at [Company Name] will be [date]. I have accepted a position with another company that will further my growth and development in my career. 

I have enjoyed working at [Company Name] and will miss my colleagues. However, this new position will challenge my growth and further my career. During the next two weeks, I am willing to help you to make the transition as smooth as possible.

This includes assisting in recruiting and training my replacement. Please let me know if there is anything specific that you would like me to do. Again, working as a part of your company has been a pleasure.

Best regards,

Your signature

Your typed name.”

Sample 2:

“John Adams

Customer Service Representative

Employee # 2311

Tempest Inc.

Tel: (999) 000-0000 Ext: 251


April 7, 2022

Mr. Curtis Martin

Manager Human Resource

Tempest Inc.

667 Holworthy Way

Sacramento, CA 88891

Dear Mr. Martin:

Please accept this letter as a formal provision of my intent to leave Tempest Inc. from my position as Customer Service Representative. My last working day will be November 8, per the 2-week notice term charted out in my employment contract.

As you know, I am interested in furthering my career goals after my studies. Working for the customer support center for Tempest Inc. has instilled in me the desire to obtain a degree in marketing – the experience and the opportunity that you provided to me have been invaluable, and I would like to thank you for trusting me with your high profile customers.

I have enlisted in a bachelor’s program at California State University, which starts in the first week of April. A month in between will give me sufficient time to make arrangements for moving into the campus hostel and sort out other minor details.

Before I leave, I want to ensure that the customer service desk does not suffer a staff shortage. Please be confident that I will be diligent in training my replacement within these five weeks for a smooth handover. I appreciate being part of an organization with a great vision, and I intend to reapply once I upgrade my skills.


John Adams

Customer Service Representative

Employee # 2311

Tempest Inc.

Tel: (999) 000-0000 Ext: 251


Sample 3:

“Mallory Pineda

City, State, Zip Code

Cell: 000-000-0000

Dear Mr. Carney,

Please accept my official notice of resignation from my call center representative position with IntelliSystems, Incorporated. My final day of work will be April 28, 2015. I have decided to move on since I received an employment offer as a call center supervisor with another agency.

I value the experience I’ve gained here and am grateful for the support of my coworkers and supervisors. Thank you so much for allowing me the opportunity to learn on the job and gain such valuable skills. My time at this company has given me a strong foundation for my career development.

I’m more than willing to assist you in any way possible to ensure my departure is smooth and seamless. Please let me know what I can do to help, such as training my replacement. I assure you all my paperwork and projects will be up-to-date before my last day. You can reach me at 000-000-0000 should you need anything in the future.


Mary Hendricks”

Sample 4:

“February 25, 2019

Marsha London

127 Acadia Way

Columbia, MD 67570

Phone: 565 – 2767


Carol West


ABC Customer Service

313 Service Court

Frog Bottom, MD 64822

RE: resignation on March 14, 2019

Dear Ms. London:

I am regretful to inform you that in two weeks’ time I am resigning from the position of Customer Service Plus. I understand that my departure will cause a disruption, and I will do everything I can to facilitate the smooth transition of duties to my replacement.

My decision to resign is not due to any shortcomings from this company but to a recent diagnosis of a severe health problem. My physician advised me to cease working as soon as possible. After much consideration, I must agree with my doctor’s recommendation because I cannot function at the typical level that I have no doubt you have come to expect and focus on my health simultaneously. 

While working here, the support and encouragement I have received and the connections I have made, both professional and personal, have been invaluable. I will miss the challenging nature of my work and the enjoyable atmosphere and coworkers. I will always be grateful.


Marsha London

​​​Customer Service Plus


​By Andre Bradley”

Sample 5:

“February 25, 2019

Mark Jenkins


Customer Service Plus

7533 Customer Service Way 

Miami, FL 64871

RE: Resignation

Dear Mr. Jenkins:

This is to inform you that I have accepted a customer service representative position in another company. Therefore, I would like to offer my resignation effective on March 14.

I appreciate the professional development and growth from Customer Service Plus, particularly from you. Your mentoring support has encouraged me, and I hope we will continue our relationship as I move forward in my career. If there is anything I can do, please don’t hesitate to ask me. You can reach me at 727-3178 or

I wish you and Customer Service Plus continued growth and success in the future.


Roslyn Marcus

Customer Service Plus”

Frequently Asked Questions:

Can you resign without giving notice?

No, you cannot resign without giving notice. According to most organizations’ policies, quitting a job without notice may attract a penalty fee.

When should you offer your resignation notice?

The minimum resignation notice time for most companies is one week. However, it is considered short notice; the best time to give your employer a resignation letter is two months before your last day of work.

We hope the above blog post was helpful. Please leave your comments and questions below.


Resignation Letter for Customer Service [Free Samples]

Customer Service Resignation Letter Example

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