Resignation letter to clients (5 samples)

This blog post will show you samples of “resignation letter to clients.”

Writing a “resignation letter to clients”

When writing a “resignation letter to clients,” these are some of the things that you need to keep in mind.

  • The first step is to tell your clients about leaving the job and the final work date. Keep it short as the essential part of the letter is the Last Date of your work.
  • Indicate the reason you are leaving your job. It would be best to be polite as you will leave a positive impression on your clients. Maintain your composure when drafting the letter.
  • Introduce your client to the replacement. Finally, thank your clients for being loyal customers. 
  • Ensure you proofread your letter before sending it to your clients. You can send the letter to your family and friend to check for grammatical errors.

Sample 1:

“Subject: Moving On

Dear Jennifer,

I’m writing to inform you that I have resigned from my position at Sidenote Translation. I will be available until the end of the day on April 23, 2021, and after that, my new colleague Verna Petersburg will be taking over your account. Verna has over 15 years of experience as a translator and is a capable client relations manager, so I’m confident she’ll be able to provide you with high-quality service. You can get in touch with Verna at or by calling 123-456-7890.

I’ve genuinely appreciated collaborating with you over the past five years, adapting to your content as it increased in complexity and expanding our team as your company scaled to ensure we could meet your production needs. I’ve been lucky to learn so much from working with you.

I have accepted a senior client relations manager position in the arts and entertainment industry in Seattle, Washington. As you know, my brother lives in Seattle, so in addition to advancing my career, this new position will give me the opportunity to visit my family more often, which I’m looking forward to.

If you have any questions about the transition process, please feel free to get in touch.

All the best,

Glenn Fischer


Sample 2:

“Brady Jones 

123 Main Street 

Anytown, CA 12345 


December 10, 2021

Marcia Lee 

WES Financial 

123 Business Rd. 

Business City, NY 54321

Dear Ms. Lee,

I am writing to inform you of my resignation from WES Financial. This, of course, means I will no longer be working with your account. I will be leaving WES Financial at the end of this month, so my final day will be December 31, 2021.

I want to assure you that your account will not suffer at all, as all of my clients are being transferred to my esteemed colleague Michael Smith. He has worked at WES for over 20 years, and I am extremely confident that you will get along well. He will continue to maintain your portfolio as I have unless you want to diversify more in the future.

If you have any questions concerning my resignation, please do not hesitate to email me until the 31st. After that, Michael will be happy to schedule a meeting for you to get acclimated to the change.

Thank you so much for your understanding in this matter. It has been a pleasure working for you and I wish you all the best in your endeavors. Rest assured that your funds are in good hands.

Brady Jones (signature hard copy letter)

Brady Jones”

Sample 3:

“Your Name

Job Title


Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Dear Mr./Ms. Last Name:

Please consider this letter our formal withdrawal from our contract with Upstate Consultants. This contract expires on July 31, 20XX and we will not be renewing for 20XX.

Our relationship with Upstate has been an incredible experience. You have been a valuable resource for our company and we truly appreciate the work you have done for us as clients. I greatly enjoyed working with such a unique group of people, and I am very thankful for the time we shared.

I will always appreciate all of the work you have done for us at Upstate Consulting. Please let me know if there is anything I can do to tie up any loose ends. I wish you all the best.


Your Signature (hard copy letter)

Your Typed Name

Job Title”

Sample 4:

“Dear [Client Name],

Thank you for the opportunities for freelance work that you have provided me. I appreciate the projects, however, I am resigning from work as an independent contractor to pursue full-time salaried employment.

I will be available for the next two weeks if you have assignments you would like my assistance with.

Also, if you have any follow-up questions on the projects I have completed, don’t hesitate to contact me at 555-122-1234 or


Your Signature (hard copy letter)

Your Typed Name

Job Title”

Sample 5:

“Dear Mr. Peters,

I am writing this letter to inform you of my resignation from ABC Company and therefore your account. My resignation is due to health reasons and will come into effect two weeks from now, on June 15, 2014. I feel confident that you will not suffer any inconvenience due to my resignation, as a trusted colleague, James Patterson, will be taking over my responsibilities with your account.

If you have any questions or concerns regarding this matter, you may contact me by phone at (555)-555-5555 or by email at [email] until my resignation comes into effect. After that time, you may contact Mr. Patterson at [email] with business matters and he will also be personally contacting you in the near future.

I appreciate all of the cooperation and patience in the time I have worked with you and I hope that you feel the same way. I wish you and your firm every success and hope that we may cross paths again at some time. Thank you for your understanding.

Yours sincerely,

Diana May

Diana H. May

Project Manager

Smith Communications”

Frequently Asked Questions:

How do you announce leaving a company to a client?

What to tell clients when an employee leaves

  • Plan your employee departure announcement in advance. 
  • Give clients advance notice. 
  • Review accounts in danger of walking. 
  • Assign transition support. 
  • Outline the transition plan. 
  • Meet with your clients. 
  • Introduce the replacement. 
  • Over deliver.

Can you take clients when you leave a job?

Wait until you leave the firm before sending your clients your new contact information. It is advisable for the former employee to not offer those clients any discounts that would not be available to a new client.

We hope the above blog post was helpful. Please leave your comments and questions below.


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