This blog post consists of five samples for resignation letters to a board of directors. You can use these letters as a reference to draft your own.
Writing a Resignation Letter to the Board of Directors
When you’re writing a resignation letter to the board of directors, keep in mind the following points:
- First request a formal meeting with the board
- Give sufficient notice
- Write the resignation letter in a formal structure
- Mention your reason for resignation in detail if possible
- Express your gratitude and close the letter positively
- Give copies of the letter to each board member
- Offer your assistance with the transition
Sample 1: Resignation Letter to Board of Directors
“Date, Month, Year
The Chairman / Secretary
Company Name Private Limited
City, State, Pin Code
Subject: Resignation from the Office of the Director of the Company
I hereby tender my resignation from the office of the Director of the Company Name Private Limited with immediate effect (or resignation date) and request that a notice of my resignation letter is given to the Registrar of Companies and the Board of Directors be informed at their next Board Meeting.
I thank the Board of Directors for giving me the opportunity and assistance to discharge my duties during my tenure as Director of the Company.
I request you to please provide me an acknowledgment for receipt of the resignation and a copy of the e-Form DIR-12 filed with the Registrar of Companies to that effect for my reference and record.
Sample 2: Resignation Letter to Board of Directors
[Board president’s name]
I am writing to inform you about my decision to leave my position as [board member or position on board] of [name of the organization], effective [date or immediately].
[Give reasons for why you cannot continue to serve on the board].
Thank you for the opportunity to contribute to such an incredible organization. I’ve truly valued the opportunity to work with such a solid and dedicated team. I wish the best to you and the other members going forward.
Sample 3: Resignation Letter to Board of Directors
“Subject: Board Resignation
It has been my pleasure to serve with you on the board of the Nutrition Council. You have given us strong leadership, and I’ve enjoyed working with you for the last three years. I am sure that the goals we have set will be easily attained by this board’s dedicated and talented members.
That said, I feel that it is time for me to resign from my position, and focus on some other areas of my career. Please consider my resignation effective the last day of our fiscal year, June 30, 2021. Until such time, I am happy to continue to participate in the committees I am working with, and will also help to catch my replacement up to speed.
You may have some prospects in mind to consider for the position I am leaving, but if you would like my input on a candidate to take my place, please don’t hesitate to ask.
Sample 4: Resignation Letter to Board of Directors
123 Main Street
Anytown, CA 12345
March 29, 2021
Joseph Short Director
The Art Foundation
123 Business Rd.
Business City, NY 54321
It is with regret that I am writing to inform you of my decision to resign my position on the Board of The Art Foundation, effective immediately.
My other commitments have become too great for me to be able to fulfill the requirements of my position on the Board, and I feel it is best for me to make room for someone with the time and energy to devote to the job.
It has been a pleasure being a part of the Art Foundation board. I am so proud of all we have accomplished in the past five years, and I have no doubt the board will continue these successes in the future.
Please don’t hesitate to ask if I can be of any assistance during the time it will take to fill the position.
Jeanette Smythe (signature hard copy letter)
Sample 5: Resignation Letter to Board of Directors
987 Cooper St.
Beverly Hills, CA 90210
September 1, 2017
Mark & Mark Financial
555 Glasgow Pl.
Beverly Hills, CA 90210
Dear Ms. Shute,
It has been an honor to work alongside you on the Mark & Mark Financial Board of Directors. You have been more than a capable leader and I have learned much about the decision-making that goes into running a successful company. However, I feel it would be best if I resigned from my position on the Board, effective October 1, 2017.
My commitments have become increasingly time-consuming and, over the past year, it has been difficult for me to manage many aspects of my personal life. I want you to know that my departure is not directly related to any specific person on the Board, but simply due to my need to make my extremely strenuous schedule slightly less demanding.
With my remaining time on the Board, I would be happy to assist in the effort of finding a replacement and training said replacement so that they are fully prepared come the time of my resignation. Please contact me with any questions or comments in that regard.
Thank you for the opportunity and give my regards to the other members.
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FAQs (Resignation Letter to Board of Directors)
How do I withdraw from a board?
Withdrawing from a board has to be done very professionally and in a considerate manner. Make sure that the formal intimation reaches each board member and is done in a polite way.
How do you resign as a chairman of the board?
It is best to first inform all the stakeholders verbally and in person. Be sure to apologize for the inconvenience caused and if possible, explain your reason for leaving. Write a formal letter and help with the transition.
How do you gracefully resign from an organization?
You can gracefully resign from an organization by giving sufficient notice, keeping things amicable, and conducting yourself professionally.