Resignation letter to an employer (+ Samples)

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Page last updated: 24/09/2022

Resignation letter to an employer (+ Samples)

In this article, we will be showing you several “Resignation letters to an employer” samples that you can use if you are planning on leaving your job.

Writing a “Resignation letter to an employer”

When you are writing a resignation letter to an employer, you will need to follow a few pointers.

  • You will need to firstly express your gratitude to your employer for giving you the opportunity to be a part of the organization
  • You can then mention your last working day and if there are any outstanding projects or tasks that need to be handed off to someone else after your departure from the company
  • You can then state your actual reason for leaving the company in a polite and professional manner
  • Finally, you can indicate that you will be willing to help the organization in any manner during the transition period

Sample 1: “Resignation letter to an employer”

The following resignation letter format is for an employee who has been working with the company for a long time, but is now resigning as they want to focus on their family.

[Name]

[Address, zip code]

[Phone number]

[Email]

[Date]

[Employer’s name]

This letter is to inform you that I am resigning from my post of [abc] at [xyz company] that I have served for [no.] years. I will be completing my due notice period which will make [date] my last working day at the company.

I understand that my departure from the company is unexpected and is definitely saddening for me considering the long time that I have spent at the organization. However, my departure from [xyz company] is necessary at this point as I have been wanting to spend more time with my family and take care of their needs and requirements. I ask the management for empathy and grace at this point.

I wish to thank you and the rest of [xyz company] for allowing me to be a part of such a reputed organization for all this while. I also wish to thank my department head [Person name] for being my mentor all these years. I finally wish [xyz company] continued success in all its future endeavors.

Sincerely,

[Name]

Sample 2: “Resignation letter to an employer”

This resignation letter format is for an employee who has been with the company for a while but is now resigning due to health issues.

[Name]

[Address, zip code]

[Phone number]

[Email]

[Date]

[Employer’s name]

I am hereby announcing my resignation from the post of [abc] which I have been serving at [xyz company] for [no.] years. My departure from the company will be immediate which will make [date] my last working day here.

As you may or may not know, I have been experiencing a lot of health issues lately due to [medical condition name]. Due to this, I have not been able to give my best at work and therefore my performance here is failing. After consulting with my doctors and my family, I feel it is best to resign from my post here immediately and focus on my health and healing.

I wish to thank [xyz company] for showering me with so many opportunities to learn and grow throughout my tenure. I also thank [Person 1] and [Person 2] for supporting me and being there for me through thick and thin. I wish [xyz company] continued success in all its future undertakings.

Best regards,

[Name]

Sample 3: “Resignation letter to an employer”

The following resignation letter format is for an employee who has just joined the company sometime back, but needs to resign due to personal reasons.

[Name]

[Address, zip code]

[Phone number]

[Email]

[Date]

[Immediate Supervisor]

Through this letter, I am hereby announcing my resignation from [xyz company] from the post of [abc]. My departure from the company will be immediate, which makes [date] my last working day here.

I understand that my departure is very sudden and unexpected as I have only started working here a few days back. However, due to certain unforeseen circumstances, I need to resign from this job immediately. Since the reasons are personal, I am afraid I cannot divulge too much information. I sincerely apologize for any inconvenience caused due to my sudden departure from the company.

I wish to thank [Employer’s name] and [xyz company] for giving me this opportunity to be associated with such a reputed organization, albeit for such a short while. I also thank [Person name] who originally hired me for the job and conducted my induction program. I hope to collaborate once more with [xyz company] at a later point in time when it is more suitable.

Best regards,

[Name]

Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.
If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

Resignation letter to an agency

Resignation letter to the branch manager

Resignation letter to an organization

Frequently asked questions: “Resignation letter to an employer”

What do you write in a letter of resignation for an employer?

In a letter of resignation for an employer, you can express your gratitude to them and mention your actual reason for departure in a polite and professional manner. You can also mention your last working day and if you will be completing a notice period.

Can an employer refuse immediate resignation?

Yes, an employer can refuse immediate resignation. However, they cannot force you to stay as resigning is your personal choice. They also may try to negotiate with you to persuade you to stay longer at the organization.

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