Resignation letter templates

In this brief blog post, we will provide examples of resignation letter templates.

Resignation letter templates

Resignation letter templates can be copied, pasted and adapted according to your own personal circumstances.

There are resignation letter samples due to getting married, personal reasons, relocating, health conditions, stress, dissatisfaction, being harassed by a colleague or boss, inappropriate behaviour, etc.  all over the internet. 

However, there are some aspects that need to be considered before writing a resignation letter.

It is a formal way of letting your employer know that you will be leaving. The main key points to consider are:

  • The date you are handing in your resignation letter
  • Your address
  • Your personal details
  • Reason for leaving
  • The resignation date
  • A brief and courteous closing
  • Name and signature

If you have decided to resign, it is recommended to give your employer notice of at least two weeks.

However, it will depend on company policies or your employment contract. 

Here we will present some of the most common resignation letter templates available. 

Sample 1 resignation letter templates

“Joe Smythe


City, State Zip Code

Phone Number



Frank Short


Goldco, Inc.


City, State Zip Code

Dear Frank,

I am writing to inform you of my decision to resign from Goldco, Inc. effective March 1. I have greatly enjoyed working for you for the past five years. I feel that I have learned a lot, and grown professionally during my time in your employ. I appreciate the opportunity to have worked with such a great group of people.

Please feel free to contact me with any questions about the projects I have been working on. In the coming weeks before March 1, I am happy to help in any way with the transition process.

Thank you for your understanding of my decision to leave the company, and all your support over the years. I wish you all the best for your continued success.


Handwritten Signature (hard copy letter)

Joe Smythe”

Sample 2 resignation letter templates

“[Insert your name]

[Insert your Address]

[Insert date]

[Insert Recipient name]

[Insert Title]

[Insert Organisation]

[Insert Address]

Dear [Insert manager’s name],

Please accept this letter as notice of my resignation from the position of [Insert job title] at [Insert company].

As per the terms of my employment contract, i will continue to work for the company for the next [Insert notice period length], completing my employment on [Insert last day you intend to work].

I have enjoyed being a part of the team and am thankful for the opportunities you have given me during my time here. If there are any areas in particular you would like me to focus on during my notice period, please let me know.

I hope that I can rely on you for a positive reference in future.

Yours sincerely

[Insert your name]”

Sample 3 resignation letter templates

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I am writing this letter to resign from my position of {Your Position}. I sincerely regret the fact that I have to leave {Your Company}. However, due to the recent changes made in the company pertaining to {Write a change here, for example the introduction of a policy which outlines the deduction of 5% from an employee’s salary due to late coming}. Hence, I believe it is in my best interest to do so.

While I appreciate this initiative, which will surely ensure punctuality in the workplace, it would have been better had the total working hours and productivity of each employee being taken into account first. I always stayed back beyond my office hours, in order to ensure that my tasks for the day were complete. As a result, almost daily I clocked more than 8:30 hours.

For me functioning under this new policy has become difficult and hence I believe it is better for me to leave. I will miss being associated with {Your Company}. Working for {Your Company}, under {your manager/boss’s name} guidance has enlightened me in every aspect and has also given me the insights and hands on experience on how business in this industry operates. I learned from Mr. Shrirang {HR head} how to communicate with the union leaders and manage their demands. My colleagues and team members were very supportive and we developed a feeling of camaraderie. Thank you for making my tenure here an unforgettable one.

I will ensure that all the tasks currently assigned to me such as the {list your tasks, reports, projects: e.g., Safety inspection for Chakan Plant for this month}, before my official departure. I would also like to help in the transition of my duties so that my department will not face any inconvenience. Please do not hesitate to tell me anything I can help with.

Kindly accept this letter as my official notice of resignation. It has been a pleasure working with {Your Company}. Wishing everyone success in their future endeavours.


{Your Name}”

Sample 4 resignation letter templates

“Sub: Resignation

Dear Mr./Mrs. {Recipient’s Name},

I regret to inform you that I will no longer be working as a {Your Position} at {Your Company}. I have got an acceptance from College of Engineering, Pune for Bachelor of Engineering in Information Technology.

You know I have been trying to pursue engineering, especially in the IT branch. My father always wanted me to become an engineer. After my father’s death, it was you and your company who supported me. I thank Mr. Pratap Aiyaar to have hired me after my 12th. My job here has supported my mother and me both financially and emotionally. I have saved enough money for my engineering fees as well as to fund my living expenses. Also, the Government of India Scholarship will help me manage most part of the tuition fees.

Nick Corcodilos says that a degree is not necessary to have a successful career, but not having one means foregoing certain jobs. Becoming an engineer will open up new avenues in a job for me. I will be able to comfortably manage my home and my commitments thoroughly. My mother is overjoyed with the acceptance, her happiness knows no bound. I will always be grateful to {Your Company} for all the help I have received. My work here as a call center representative will be useful for my future aspirations. My communication skill has become stronger. I thank my team manager, Mr. Shetty to have accommodated my few errors in the beginning. He was very flexible with my shifts. I will also miss my colleagues. Their companionship has made my tenure pleasant.

Thank you once again for all the help. I will always be indebted to you. I hope to maintain a future relationship with you and {Your Company}. I wish everyone best.


{Your Name}”

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Other sample resignation or leave letters

Below are some of the other resignation or leave letters we curated.

If you are looking for a job, you should also ideally start your job research on job websites such as Indeed.

A sample resignation letter pdf
A sample resignation letter to an employer
Application for leave of absence from school by parents
Sample resignation letter due to unavoidable circumstances

If you are suffering from depression, anxiety, loneliness or any similar mental health issue then seeking help for it may be a good option.

Mental health issues such as depression, loneliness and anxiety can affect anyone of us.

If you are under 18 then CAMHS, an NHS run program may just be the answer for your mental health struggles.

You should look to see if you meet the CAMHS referral criteria and then fill in the CAMHS referral form.