In this blog post, we will discuss why resignation letters are required by the law. The article also consists of four sample resignation letters you can use.
Are Resignation Letters Required by Law?
A resignation is a voluntary form of termination of employment. For a termination by way of resignation to be legal, it must have been voluntarily tended by the employee. According to the law, you can only resign if you are doing it out of your own volition.
Because of this, it is important to write a formal letter of resignation as it is a tangible record of your intent. These letters are added to your file so even your future employers can access it.
Sample 1: Resignation Letter Required by Law
M/s—————————-(name of the employer with his address)
Sub: Resignation from services.
I am working on the post of ———————–, since————————-on the monthly salary of Rs————————–. I do not wish to work with your organization due to my personal reasons/ due to joining new employment (give the reason) anymore with your organization, hence I have decided to resign from the services with immediate effect. The notice period if any applicable be waived off or this resignation is accepted after the notice period under intimation to me.
Please release all my dues of employment with a certificate of experience with your organization at the earliest. I am also submitting all the property in my possession and request you to clear my accounts at the earliest. Please order for the release of all my service benefits and relieve me from my post with immediate effect.
Please issue instructions to all concerned departments including the accounts to release all my dues.
I wish to thank you for allowing me to work with your organization.
Sample 2: Resignation Letter Required by Law
Your name and position:
Dear Mr./Ms. [insert name]
I would like to inform you that I am resigning from my position as [insert position name], effective [insert date].
Thank you for all the support and opportunities you have provided me over the years. I have truly enjoyed my time working at [insert company name] and am grateful for the encouragement you have given me to pursue my personal and professional goals.
I will do everything I can to complete my current projects and train other team members to take over my duties. Please let me know if there is anything else I can do to help during this transition period.
I wish the company continued success for the future and hope to stay in touch.
[signature for hard copy]”
Sample 3: Resignation Letter Required by Law
“[YourName] [YourLastname], [YourPosition], [Company]
[The date you are submitting the letter]
[Supervisor Name] [Supervisor Lastname]
Dear [Supervisor Name or Mr./Mrs. Last Name]*,
Through this letter, I hereby announce my resignation from the position of [Your position] for [Company], effective [Today’s date]
It has been a pleasure working with you and the entire [company name] [department name] team for the past [timeframe you’ve been at the job]. In my time here, I have grown professionally and [something nice about the job]. In particular, I would like to thank you for [something your boss helped you with] during my time at [company].
You have my full commitment and cooperation for a smooth transition of responsibilities. Please let me know how I can be of further assistance.
[Your name] [Your last name]
*depending on what they preferred to be referred to”
Sample 4: Resignation Letter Required by Law
March 2, 2021
Dear Ms. Harrison,
I would like to inform you I am resigning from my position as a staff attorney for Harrison, Reed and Duncan. This resignation is effective as of March 16, 2021. I have decided to change my current career path away from advertising law and work toward becoming a law professor so I can take my knowledge from here and teach future generations.
I wish to express my appreciation for the support and opportunities I have received during my time at Harrison, Reed and Duncan and I have enjoyed the time I worked for this company. I am extremely grateful for the encouragement you have given me as I continue to pursue my personal and professional career goals.
I will take these last two weeks with the company to ensure that all my current cases are complete and help in the transition of assigning cases out to others and providing them with the information they need to continue working on these cases successfully. I also offer my full assistance in training and passing on my current responsibilities to any planned successors.
You can also continue to contact me for any further professional communication at KCamacho@promail.com or at (555) 325-5398.
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FAQs (Resignation Letter Required by Law)
Is it mandatory to write a resignation letter?
It is not mandatory but it is recommended as it is in the best interest of both the employee and the employer.
What is the law of resignation?
A resignation is a voluntary form of termination of employment. For a termination by way of resignation to be legal, it must have been voluntarily tended by the employee. Resignations obtained under duress or coercion are not voluntary resignations.